HCM (Human Capital Management, Payroll)

Hello Team,Can you advise me on my issue ?Our users do not see the shortcut button in “Time Registration” Module (view screenshot below)Normally it should be an option to save a shortcut.They have those permissions. (view screenshot 2 below) 

Good morning.  I would like to know what determines who is able to Approve/Authorise Expense Sheets?  Is it the Position Structure, Position/Supervisor Access Setup?  Wrt Travel Requests, there is a Travel Request Configuration available, but not for Expense Sheets.  Many thanks.  Anya.

Hi, We have a work schedule that is from 3:00PM to 2:00AM the next day and some employees take lunch around 12:00AM the next day.  If they clock out for lunch at 12:00 AM and clock back in at 12:30AM it doesn’t register it as the part of the same work day.  However, if they do not clock in/out for lunch and only clock out for lunch then it calculates correctly.  Please see screenshots below:Day Type Flexible Break Rule: Time card without clocking out for lunch: Time card when they do clock out for lunch:

Hi community,Does everyone know the difference between those attributes?Difference between Attributes Time_diary_no_auth and Time_Reg_no_auth.I need to setup a role with access to Time Registration but with NO access to Time Card.Thanks and best regards,   

Hi,A user has encountered an issue when registering the leaves, The Carry Forward Absence Limit is showing a minus value. Even though the employee has registered annual leaves, the deduction has been made in Carry Forward Leaves. What can be the cause for this.There is no Lowest Negative Value being definedAppreciate it if you can update me on this to check any setting related to this. Thank you.

Customer uses full flex work hours so there is no particular log in and out time, they want to get OT calculations setup. So how they want is, if the OT to be paid only in 15 minutes blocks. If a person works 14 minutes, there is no OT and the time should be not considered. If they work 44 minutes it will 30 minutes OT and 14 minutes from (30 to 44 )not considered.

Hi ,  Can we register 2 absence and keep track of 2 absence in HCM/PSO in single day 

Current setup for absence limit generation is based on the seniority setup. For ex. Seniority is defined based on the date of birth of the employees, if user’s age is 0-59 then they will get 25 leaves whereas if user is 60 or above they will get 30 leaves.The above setup currently works irrespective of the date of joining of the users which we need to fix that system should consider date of joining while allocating leaves to users. Can anyone advise how we can do such setup ? 

Hi, While im loading the absence in HOLIDAY_REQUEST view im facing the below errors ORA-20105: AbsenceRegistration.WRONGSUBMITING: Submiting Date cannot be less than Document Date!  COMPANY_ID=10 EMP_NO=xxxx ABSENCE_TYPE_ID=xxxx DATE_FROM=2024-11-10-00.00.00 DATE_TO=2024-11-10-00.00.00 ON_DEMAND=FALSE REGISTRATION_DATE=2024-09-21-00.00.00 HALF_DAY_FROM=FALSE HALF_DAY_TO=FALSE TIME_FROM=2024-11-10-08.00.00 TIME_TO=2024-11-10-22.00.00   @ADDMARIAE @Yasanthy Kanagaraj  @Lasanthi Jinadasa 

Every once in a while, we see a random/erroneous “clock in” on an employees interval tab in the Time Card Day with an In Reg Type of “Automatic”. Typically, when the employee clocks in or out, the In Reg Type is “Terminal”, and shows up on the Clocking tab as well. Where is this Automatic punch coming from; how/why? 

I was trying to copy personnel from “Assigned Employee” of one organization to another. I got this error message.Could anyone advise why this happens?

Dear AllI only want to allow PDF files to be attached to an expense sheet (on the header).Has anyone already done this? and how? This restriction must apply on IEE and Aurena.ThanksDaniel

Good morning, We’re trying to delegate roles for someone temporarily (HCM > Manager Services > People and Organisation > Delegate Roles)We select the Person and click Advanced Mode. Click Next Ensure the Company is selected and the substitute is selected The date range is selected Click Finish Then we get the error message : Record for access already exists for the Employee/Person.I can’t see anything obviously already existing or wrong, has anyone seen this before or can point me to where I can troubleshoot Thanks in advance! 

How we can setup the Skip level access in Position Structure, for employees within an organization unit.Let us assume the following example.I have an organization unit A with Position Structure as Sr. Manager > Line Manager > FTEsField Technician : 10Line Manager : 1Sr. Manager :1I want to setup like: 5 FTEs should be accessed by Line Manager (Sr. Manager will have access to Line Manager and his sub ordinates)Other 5 FTEs should directly be accessed by Senior Manager (Line Manager should not have access to these 5 FTEs) How we can setup the access for above scenario.

How we can setup the Skip level access in Position Structure, for employees with in an organization unit.

If I’ve reported an increment for a particular day and then if I create another entry for same increment through MWO I’m able to create that entry but do not see an impact on HCM results. Although, I’m not even able to add entry on time card through “register manual results”. Screenshot given below for reference. 

Hello, I would like to know is it possible to sync time registration for an employee which exist in Company A & Company B? Otherwise, what is the way forward to avoid this kind of user from entering time registration twice in both companies. Payroll happens in both. Best RegardsHami

Our custome has a WO connected to a project which for the most part is a lump sum that will be invoiced from the project.  They also have standby time that is not part of the lump sum.  This time gets billed by the hour.  Rather than invoice this through a customer order, they would like to invoice this from projects.  This will allow them to incorporate project specific sales pricing and incorporate the use of our multi-overhead functionality.  The solution is to create a project transaction by registering an employee cost and the effort to do this is tedious and time consuming and prone to errors.Have you experienced this kind of thing with other customers?  Do you know of a soluition for this?  Right now we have a modification proposed and it is a bit expensive.Thank youPatrick

HelloWe’d like to automate creation of new employee in IFS10 Upd14.EE interface allows to create it simplified, but Aurena require to go through assistant (at least i didn’t find any other option). REST API exposes creating new employee using EmployeesHandling projection by posting new CompanyPerson object. However it requires to specify Emp Org Code and Emp Pos Code. Is there any other option to create new employee without any assignment? The case is that org. codes and pos. codes are not harmonized between recruitment and IFS.The only option i found is to create with some fake codes and delete assignment after all.Is there any other option in REST API?Best regards,Wiktor

Hi All, We’re looking to upgrade to IFS cloud in the future (from IFS 10), but a major concern is the lack of support for Kaba.   We rely on Kaba terminals to capture our clockings for our payroll and flexi balances.  We can’t use Time Clock because more than 50% of our users never log onto a computer. They simply swipe their card against the terminal when they come and go.Has anyone upgraded to IFS cloud and continuted to use their Kaba setup?  Or if it’s not possible can anyone recommend any other terminal providers and how they connect with IFS Cloud? Many thanks, Scott

I have established a position hierarchy in the IFS Cloud HCM module, consisting of Senior Manager, Line Manager, and Field Technician. In each organizational unit, the Line Manager can approve or authorize time cards and expenses for Field Technicians, while the Senior Manager can approve those for Line Managers and Field Technicians.Currently, I have ten organizational units, each with a Senior Manager at the top. This has raised concerns regarding the approval process for these Senior Managers.Here are my questions:Who can approve their time cards and expenses? Can we implement self-approval for them? Can one General Manager position approve time cards for all Senior Managers across different organizational units?What will be best way to handle this situation?A detailed answer or guide to any document will be highly appreciated.

How would time transactions and expense authorizations would work for top level management? For ex. If on the position structure, CEO is at the top most position, who will have authoritise to approve time/absence/exense transactions for him/her being at the top level ? 

 Hi, I have an issue that I hope somebody could help me with..  Background:I used the cut and paste feature in Graphical Organization Structure to move two organizational units below another org unit. I did this in order to be able to change the Responsible Person setting to reflect the current organization. Normally the setting is set to ‘Inherit’, but in this case I needed the setting to be set to ‘Specific Position’. I verified every step in our Test environment and everything worked as expected. Issue:When I proceeded to make the same changes in our production environment I get duplicates of the organization units, they are now located in two different places. See the green markings below.  Since this is in our production environme

Good morning.  I am still experiencing problems wrt the TR.  I have set up my TR Config as follow:Detail Approval has also been define:I created a TR.  It shows the following despite the fact that the TR amount exceeds R5000 (it is R5300) and the fact that I indicated that First Level Approval is required.  The only Expense that required Approval was Accommodation thus the Detail Approval.  The rest shows No Approval Required despite my Configuration:Anyone that can assist as to why the Configuration is not working as defined?  Many thanks.  Anya.

Is it possible that we can run balance reconciliation process before time card transactions are authorized ? Is there a way or setup that allows us to reconcile without time being authorized for that particular day ?