Document Management (DocMan)

Is there a maximum number for attachments that can be displayed on the various screens in Aurena?We have numerous records that have 20+ attachments, but only 20 will show on screen.  They have to drill down into Document Revisions to view all of them. The attached screen shot shows a shipment with 56 attachments, but only 20 thumbnails are displayed.

Hi I have an issue where I am unable to edit the documents in 22R2. I have installed Aurena Agent and using Chrome Browser.after creating a new document from a sales quotation , when i clic on “edit” button” the system tell me “checkout succefully” but the document does not open and the macro are not running.Could anyone please help If I am missing something here configure to have this function work seamlessly. Thanks in advanceEmmanuel

Hi All,We are trying to transfer files from a shared location to the db default repository.When the action is performed online, the transfer excutes correctly without any errors, but when it is executed in the background following error occurs.Appreciate if anyone can share any ideas as to why only the background job fails and any ways to correct it. Thank you in advance.\Nija

Hello, I want to transmit documents on an FTP via the transmittal document module,can you tell me the settings please Franck 

In the Cloud application, is there a way to search Sales Parts by Attachment Count?  

Is there any way to have all documents in the document structure updated/transferred to the latest Released Revision automatically?Following setup is when document connected to an Object, do we have something similar for document Structure when it is not connected to any object in the application?Document Default Values: DB Column: KEEP_LAST_DOC_REV , Object : Document Reference ObjectLatest Released Revision (R): when a new Revision of the Document is Released, the Object Connection will be transferred to the latest Released Revision 

Hi,How can we open windows folder explorer in viewing mode for a given path  in IEE client? What is the framework message to be used?Thanks!

although the wordview macro is built with the macro block “Send msgbox” when launching the Word viewer the system opens the pdf instead of displaying the msg?does anyone have an idea of what is wrong, please?Thanks / BR

In IFS Cloud, We want to use a DMS and not store the documents in the IFS data base.We have large documents like .STEP, .IGEST, .DXF, ....We want to share documents in a secure way with external contacts.Is there a tool integrated in IFS that can do the job or should we use a tool external to IFS? If the tool is external which tool can you advise us. 

Community, in IFS, wondering where I could have a report or window to show the object approval status - either approval in progress or fully approved?we are in APP10, UPD9. Thank you. 

Dear IFS CommunityI would like to know if there is any way to automatize the process of starting an approval of a document set as “Preliminary” (first image below) when an approval template has been identified in “Document class management” (second image below). Is there any standard management or someone has already implemented a custom event about it?  Best regards,  Laura

HiIs it possible to create and check in a document in a RMB in IEE? The document should be created based on the document class template, and if possible have some information prefilled?Therefore: Is it possible to create and check in a document in a RMB in IEE?If yes Is it possible for the document to be base on a template?If yesIs it possible for information to be prefilled?We have been considering this from the perspective of using PLSQL in a RMB, but we are also open to other solutions.We are on IFSAPP 10.8Best Regards Nicklas

Dear IFS community, I would like to know if there is any way to automatize the document approval once all steps have been approved as on the image below?Is there any standard management or someone has already implemented a custom event about it? Best regards, Laura

I created a test projection for investigation with 1 function and 1 action.The function work but when deployed the action. Both will give the ODP_ILLEGAL_STATE error.The action consists of a parameter Stream if I switch to parameter  Binary; there is no error. What cause it to have invalid metadata and how to fix?Also found a “Unsupported Operation Parameter Type STREAM” error in the log .I am using  parameter Stream to save doc attachment. Thanks IFS 10 update 13     

The first time a customer orders one of our products, we need to send them a Document that is attached to that Sales Part.  I Wrote an advanced search that Looks Like what I need but it does not do the Lead Lag Functionality Is this a limitation or is my format incorrect? 

Hello Everyone :) My customer wants to attach documents onto the Project Activity Demand Line, so that when they create a Purchase Req from this line in the project, the attachment is then pulled through. I have tried using the Source LU Name of ProjectMiscProcurement and Target LU Name of PurchaseReqLinePart but am unable to see the attachment pull through- any advice? Thank you. Kind RegardsAisha

Hello,We are using Document Management File share respositary. is there a way to keep password in azure key vault. so password can be secured RegardsPankaj

Hi, i have imported  events from V10   to add customer order lines as attributes child in word document created from a customer orders.although , the customer order lines have been added as connexion objects in the IFS document, the customer lines  attributes were not added in the proprietydoc in the Word document .Thanks in advance for your help. BR

I’m trying to get the STEP_APPROVED event to add signatures in our test environment using the following code: Our image is stored in DocMan with a PNG File: But, when I go to approve a step for a test document I get the following error:I feel like I’m missing something because we do have a PNG file on document DS_EAMONN.DUNCLIFFE.

I have a user that mistakenly approved a document and would now like it unapproved. Is this possible or will he need to create a revision?We are currently Apps10 UPD14 

Hi all IFS customers!I would like to know if you are using digital signing (DocuSign, Adobe Sign etc) in your business processes, and if so also what is the volume of signatures that you process, let’s say on a monthly or yearly basis.Thanks,Stefan Pettersson

Hi, URL has changed when accessing anything from the SharePoint       Just change this word “ifsworld” to “ifs” in the URL    

Is there a way in which you can choose the next approver of a document from a group, so in the below example the first approver would choose who is the next approver of the document: 

Having an Upgrade von IFS Applications 8 to IFS Cloud we faced a strange occurence.During the first upgrades, there had been no issue displaying the attachments in the system. Now, for this environment, the attachments are just not working.Here you can see some details from the system in the current state.  Attachments not available  Documents are not available Trying to view a document results in an error   Error while downloading the file. Failed to connect to FTP ServerRepository is set to FTP     On DEV environment the repository address is a different one       And on DEV everything is working fine. Attachements are displayed without issues. It is not clear, why the attachements are not shown. Any idea regarding that? The documentation does not give a hint about this functionality.Addition to that: No attachments are working in the whole system. This is not connected to the object connections. Adding a screenshot of the pods as wellKind regardsTT  

Hi, Are there any existing macro layouts for document management in Cloud ?For example, create a PDF file when we are checking in a Word document.Thanks! Linda