Buying (Procurement, Demand Planner, ASC, SRM)

Hello,We went live recently with IFS 10 Aurena. We are having some process pains when it comes to processing supplier invoices when there is a receipt pending or some other discrepancies which require our supply chain team to resolve. This is resulting in a lot of past due invoices.  We are looking for a systematic triage where AP team can notify the purchasing team and the purchasing team can then systematically view a copy of the invoice document and a note from the supplier confirm when the issue is resolved and send a note back and reassign to AP. Does anyone know of this process being in IFS? Thanks.

Hi All,could do with guidance on the recommended procedures for paying cancelling costs and adding freight cost to intercompany orders using IFS messaging. Can anybody give some possibility of a solution?For example, should the above be handled with charges or with non-inventory purchase/sales parts?Best Regardsjohn

Hi,when I connect a PO manually to an activity project, the “Net Amount/Base” is changed in automatic to a different amount. What’s the logic behind it? Why and how it is changed? Connect a PO manually to an activity project -  I mean that on PO view, I right-click on the PO line >  Project Connection > Connect to Activity > select the appropriate activity > ok Thank youPaola

When releasing a purchase order, the following error appears “Customer number not found on the Supplier set up.”The user said that they have been doing this and that nothing has changed.   I was trying to see if there was a setup issue with he parts on the order.

Hi,In Incoming dispatch advise, while connecting PO lines an error pop up changes are not allowed after authorization of the order.if you can advise reason. Regards  

Hello all, We currently have several Routings with Outside Supplier operations. At certain times, the Supplier with create scrap while processing our parts. On the PO, I see a column that appears to reference Supplier generated scrap, however, I am not sure where in IFS this should be reported at. I cannot key it in on the PO and can find nothing in the help. Any guidance would be appreciated! 

Dear All, I was wondering what the standard/best approach is to execute intercompany Repairs of non-serialized items. The situation: Sales Company A is in direct contact with customer X Customer X has a problem with a non-serialized part and wants to sent it back to check if it can be repaired Repairs are not done in Sales Company A, but in Repair Company B - which is physically a different location than Sales Company A The invoicing of the repair costs needs to be done by Sales Company A to customer X Repair Company B can invoice an intercompany repair service to Sales Company A (at a lower rate than what the Sales Company A invoices the customer X) What proces/combination of processes can we use here? The part is non-serialized, so wherever we can we need to use ‘Customer Owned’ so we can make a difference between regular stock and Customer Owned stock.We are working on IFS Cloud.Best RegardsRoel

Hi,The fields which in Change Order No Parts Line page   opened with RMB > Preposting  is read only. Posting control M108 already added. But I cannot change anything.How can I change or fill the Pre Posting on PO Change Order Line? Is there any solution about this issue? 

Hi, we have PO change orders (POCOs) set as optional on our sites.  However, when one is created, all changes must be done through a change order, including dates.  They occasionally need to edit the planned delivery date on the POCO screen but it does not appear there.  Have any additional dates been added to the POCO screen in IFS cloud or are there plans to add it?Thanks.

Hi ThereCompliments of the Season!Does anyone have any guidance on the RMB functionality to approve a Supplier in IFSSee below screen a certain user part of the Group approval Id cannot approve a supplierIgnore the approval progress stipulated 100% - the screen shot is for reference purposesThank U 

Internal Department wants to use Customer Orders to order parts, but we need to show no cost in the GL 

How can we disable purchase order charge types that we are no longer using?

Hello, I installed a demand plan server for IFS10. I am starting jobs with sequence of Aggreate Daily, Qualify and Create Forecast.Aggregate Daily and Qualify jobs are working fine but when i start Create forecast job, Server dashboard returns with an error:“The period has already been aggregated. Create forecast can only be ran once per period”How can i pass that error, what is the reason?Best RegardsCan Nebol

Hi,We are in the process of upgrading IFS 8 to IFS 10 UPD13. A demand Planner is installed in a server and configured for the new IFS 10 environment.While running ‘Create Forecast’, we are getting the error ‘The Period has already been aggregated. Create Forecast can only be ran once per period". It started giving the error from the first run itself and no forecast is getting created.The flow SQL are checked and found to be in order with the APPOWNER prefix. Period are checked and are in order. Based on other suggestions, we tried to check the registry entry (‘FixedDate’), but we could not find any registry entry available in the registry path ‘HKEY_LOCAL_MACHINE\SOFTWARE\IFS\ForecastServer\5.0\Settings’ in Demand server. Not sure what are we missing. Any help on this is appreciated.Thanks a lot. Best Regards, Siva Ganesh M 

Hello all, I have a question regarding MRP planning for a purchased item. I believe the issue is related to the PO receipt dates, which is causing MRP to not generate PORs and run negative. A firm PO was created on 11/1/2022. However, the PO line was changed to 3/30/2023The PO is showing on IPAP at 3/30/2023with an MRP Applied Date of 1/12/2023.The demand goes negative this month and MRP is not creating PORs to correct the issue (20 day lead time item).My question is, because the PO header Receipt Date is November 2022, is IFS not creating PORs because it believes this material will be here?I am not familiar enough with the MRP interworking to know if this is correct or not, so any guidance would be greatly appreciated! 

Dear community,we transfer our purchase orders (PDF) to our DMS (D3). The transfer works good. But we can’t open the purchase order document in IFS cause of an error message.  Does anybody knows this error message?

HelloWe got two lines of early order message for same PO line with different due date, PO 151507-1-1 received 594pcs and PO due at dock qty is 2416, what action to take for these two actions or any other proposal? Along with these messages, for the arrived Qty, it should be waited for inspection, why MRP still consider it can be rescheduled （it should be fixed)?  Can IFS take it as available after inspection lead time and how to make it happen? ThanksSusan

Not really sure why the Demand Server cannot be started.We cannot log in with any user.  Error states ‘Invalid Password or username.’The user is not locked. The periods are defined thru 2023I know that a user reported that the last time he used this was 09/2022….so not sure when the error started.Has anyone experience this and know a fix or what to look at? 

Getting this error when entering an item on Estimate - this is when hitting the Save button(see attachment)

When creating a New Maintenance Purchase Requisition from a Work Task, it populates WO into the requisitioner field. I would like this to default to blank but required, and use the dropdown list requiring the creator to enter the appropriate data.I was able to get it to default to blank and required by deactivating the Update step in that field, but it would not take any of the list options.

How do you clear a reservation on a purchase order line? Trying to close a PO and I get the following error. We are on IFSAPPS10 UPD#6.  

We recently discovered that quantities scrapped using INVSCRAP are counted as demand when calculating Averages/Issues receipts and also the auto safety stock calculation. What scrap transaction should be used for scrapping aged, excess or obsolete inventory?

I’d like for my planned receipt date to always be in the future on my POs. Is there a setting that calculates the due date so that it is in the future even if the product is needed right now or in the past? We see the warning messages that the due date is in the past or before lead time, and I know the system can calculate the due date when prompted. How do I get it to just update the due date without prompting?

Dear Experts,Appreciate it if you could advise on how to set up subsequent PO approver when original PO approver is out of office scenario? Do we have any IFS setting to add subsequent approver? Thanks in advance.Darshi 

Hi All, I was trying to do an INT PURCH DIR to deliver a part that is customer owned but located in a sister company directly to my own customer.So my site is Site 1, But the -customer owned part lies in stock on site 2. I now want to sent a Customer order to my customer selling the customer owned part using INT PURCh DIRECT from site 2. But apparenlty the combination ‘Customer Owned’ and ‘INT PURCH DIR’ is not allowed. Is this expected behaviour? Why is it not allowed? Should it be allowed? Is there a workaround for this? Best RegardsRoel Timmermans