We recently made a change to our PO Authorization Rules and we are now struggling because we are unable to receive the orders which were authorized per the old rules because the system errors out at receiving and requires re-authorization per the new rules. Is there any way to work around this and allow prevent the re-authorization at receiving?
Solved
PO Authorization triggered again for all POs when receiving
+3Best answer by DKEJGUHSE
Thank you, Mithun for your suggestions. We were able to find a different solution to the issue after all. We discovered a problem in how the authorization rules had been modified. There was a rule that allowed PO’s below a set value to process without requiring approval and the limit was reduced on the that rule to force more scrutiny on our spending. I believe the issue came into play because this meant that any PO with a total amount between the new lower limit and the old limit that had been allowed to process without approval per the old limit would now fail when the system checked them against the same rule at the time of receipt. What we did was to change the old rule back to the way it was with the old higher limit and change its priority to be the last in the logic and then created a new rule with the lower limit and made that a higher priority in the logic sequence. This way, any PO’s that had been approved per the old rule with the higher limit would still pass the identical logic at time of receipt, but any new PO’s would be processed per the new rule with the lower limit.
Hi
System wont re-fetch the authorization rule for already authorized PO's while receiving. The authorization rule will only be fetched for not authorized PO's while receiving to make sure that PO's are received with proper authorization if there is valid authorization rule exist which meets the purchase order criteria at the time of receipt.
Probably, the PO's which you are referring as authorized might not needed any authorization as per your initial PO authorization rule and they need to be authorized as per your new rule and hence system is stopping you from receiving these PO's without authorization.
You can use following option to over come this situation
- Confirm this PO's through Release Unauthorized Purchase Orders. The PO's will be authorized without going through the authorization steps.
- If you want to skip authorization for these PO's then work around would be to change the buyer or coordinators of these PO to some fictious ID ( eg. PREAPP - Pre Approved) and don't add this ID in the buyer/coordinator list in you PO authorization rule.
Hope this helps!!
Regards,
Mithun K V
+3Thank you, Mithun for your suggestions. We were able to find a different solution to the issue after all. We discovered a problem in how the authorization rules had been modified. There was a rule that allowed PO’s below a set value to process without requiring approval and the limit was reduced on the that rule to force more scrutiny on our spending. I believe the issue came into play because this meant that any PO with a total amount between the new lower limit and the old limit that had been allowed to process without approval per the old limit would now fail when the system checked them against the same rule at the time of receipt. What we did was to change the old rule back to the way it was with the old higher limit and change its priority to be the last in the logic and then created a new rule with the lower limit and made that a higher priority in the logic sequence. This way, any PO’s that had been approved per the old rule with the higher limit would still pass the identical logic at time of receipt, but any new PO’s would be processed per the new rule with the lower limit.
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