Buying (Procurement, Demand Planner, ASC, SRM)

Hi,I hope you're doing well.I'm working on creating a custom event in IFS9 to send an email notification when a purchase order is received.I'm using PL/SQL code for this, but I've encountered a challenge. Currently, the system sends an email for each line item, while the user would prefer a single email for the entire order and receipt. I'm having some difficulty with this because, even though I can include all the received lines in the email, it still sends multiple emails, matching the number of lines received.I'm working with the LU: PurchaseReceipt and the table: PURCHASE_RECEIPT_TAB.If you have any suggestions or guidance on how to approach this, I would greatly appreciate it.Thank you in advance for your help!

Dear community,  Using the same instance of IFS, with multi company, multi site, we have a scenario where SITEA buys parts from a supplier via SITEB (different companies). The supplier delivers the parts direct to SITEA, however SITEB processes the supplier invoice.  I have used EDI/MHS and Purch Order Direct supply code to automate most of the processes however I cannot see how I can do the purchase order receipt at SITEA, which then registers the Direct Delivery in SiteB so that the customer order can be closed and the supplier invoice matched. From the help i see that typically the Supplier would provide the direct delivery EDI to SITEB. I thought i could use the Receiving Advice EDI/MHS from SITEA to SITEB however this requires the customer order lines been delivered to match the receiving advice. Since it is Purch Order Direct there is no delivery of the customer order line.  I’ve attached a diagram of the flow to try and explain the above graphically. This must be possible and ma

Hi,By mistake, User has manually entered “Qty to inspect” = 1 on Purchase Order Receipt for PO that comes from direct delivery flow (goods delivered directly from manufacturing site to external customer). There should not be any inspection here as the goods never existed in demand site.However, it was possible to save “Qty to Inspect” = 1, and now it is impossible to revert “Qty to Inpect” to 0 due to error:The same error when trying to Approve Inspection Results.Does anyone knows how to workaround? IFS9. Regards, Lukasz

Hellohow can this problem solved ? 

What is the difference between “Purchase Requisition Line Authorization” screen and “Purchase Order Authorization” screen in IFS Cloud?

Is there a Purchase Order Change Order Authorization screen available in IFS Cloud similar to Purchase Requisition Lines and Purchase Order Authorization screens? Need to determine authorizer/final approver and dollar amount of net change for a purchase order change order.

Hello all, hoping to get some insight here on Stage Payments. Is there a reason why Purchase Payment Type cannot be “Staged” when the Inventory Part on the External Service Order line is set to Exclude Service Cost? Has anyone experienced this before and have a workaround to get this? 

I believe there is a bug when using the “duplicate” feature on Supplier for Purchase Part screen. The “duplicate” button copies all information to a new record for you to edit and save. (We often use this feature to copy records from one site to another.) When doing this, all information copies to the un-saved record except Supplier Part No and Suppliers Part Description. Users must remember to manually copy these two pieces of information from the original record to the new record after saving. We have tested this is Apps10 [Aurena] and Cloud.Seems strange all other fields (Price, Min Order Qty, all Indicators, etc.) copy over to the new record but not Supplier Part information. This is very important information in our business and we are at-risk of losing this information when performing a “duplicate”. Why would these two fields not copy over when the duplicate button is used?

Hi, heros,I recently just enabled one code part of “Project” for one company, but on the PO line, the pre-posting window still show greyed “Project”….  how do I enable it ?best,David  

As per the current setup, when there is a part demand added in the system, the MRP calculates back from the requirement date and the purchase lead time for the part, and creates the purchase requisition on this day. While this is regular practice, we need to be able to add an “offset” so that the MRP creates those requisitions earlier, and the parts can be delivered earlier for the relevant execution teams to have time to evaluate readiness and prepare accordingly. Is there a field where such an offset can be added across all parts?We rather not change the individual lead times since this would muddy the data hygiene and not align with actual supplier lead times. Not to mention the subsequent requirement to continue butchering future parts’ lead times.

In present Global supplier master data maintenance in the system has been granted only to Global Procurement team.However, once the Supplier onboarding and assurance executive update / amend supplier master data those will be available in the production prior any review / authorization granted.This has been identified as a risk (ICRAP01 – Supplier Master Data) by Global Internal Audit team and we were requested to mitigate / minimize this risk by authorizing supplier master data prior release into production. Situation:In current process or system, we do not have a proper control to facilitate the above request by mitigating / minimizing the risk associated with supplier master data maintenance (create / amend). Requested Resolution:Once the Supplier onboarding and assurance executive create / modify supplier master data record should change into a “preliminary status” to check by another Supplier onboarding and assurance executive (preferably by a supervisor / Manager) and if the info

Getting Error Message when trying to change Supplier on a Planned Purchase Req Line  

Hi everyone,I'm currently setting up a supplier for testing purposes and have hit a snag. When I navigate to the "Purchase Address Info" tab and click on the 'Del Terms' box, the List of Values (LOV) is not selectable.I've double-checked my steps and can't figure out what I've missed. Has anyone else experienced this issue? Any ideas on what might be causing this or what I might need to check?Thanks in advance for your help!

Hi,Is there a way to split purchase order lines easily in IFS? Today we use the copy lines or dublicate. But is there an easier way, that splits if the orginale line is ex. 10000 pcs, then you can split it into two lines of ex. 6000 and 4000? And a way to see, that these lines earlier was one line. Identify the order line has been split into two.Used to this from other ERP systems, so hope IFS has the same features, but have not been able to find it (yet).Thanks🤞BrAnders

Hey Community,user has created an Inventory Part and connected it with Wrong Site, and also receive the the Qty with 2 Serial Parts. Now is there any way to change the Site on Inventory part or Delete the inventory part?

How does the process of ordering with provision in ifs work?

 How to Define Po Number Series and made PO Number Not Editable fieldSome times user Enter Manula number on the “Order No” field any idea how to over come this issue , with Basic Data withing IFS  

Hi everyoneMy company start using IFSAPP10, and we are still new to it. May I know do IFS10 able to handle and place orders to multiple suppliers for the one product?Is it possible to set orders’ ratio to multiple suppliers for the one product?For example, I have a product PN#123, there are 2 suppliers (Supplier A & Supplier B) supplying this product to us, we want to set 60% of the procurement orders of PN#123 release to Supplier A, 40% release to Supplier B. If IFSAPP10 can perform similar function, how should I do? Thank you!

Hello Community,How to prevent opening a purchase order without a purchase request?

I recently add an issue working on a case for a big prospect. This prospect already have extensive authorizations rules for purchase requests and purchase orders.1- one of its rule is that the requester is part to all the authorization process from the request to the order.In the Purchase authorization basic data, you can select the requisitioner as authorization type. It works perfectly for un purchase requisition authorization rule … didn’t work at all with a purchase order authorization rule.  There is no error message, the line with the requisitioner just didn’t show up!The requisitioner is no more a rule available for the purchase order authorization rules. PURCHASE REQUISITION AUTHORIZATION RULES PURCHASE ORDER AUTHORIZATION RULES For me, the Purchase order authorization rules should have at least the same usage rules than the requisition rules, plus extra criteria that could make sense.  We should be in position to run the same rules in the purchase than in the requisition!=>

Hi,We have a requirement where we need to have authorization steps that are not dependent on each other in PR authorization routing. would really appreciate if any experience on this can be shared.The business requirement is that there are cases where certain authorizers can authorize without waiting for another but the sequential authorization routing blocks this.If we can make one of the below examples work in IFS that would help Example 1 : Suppose there are 5 authorization steps. Step 2 and 3 are not dependent on each other. So the the requirement is that both are completed in any order before proceeding to step 4Step 1 : Needs to be authorized before proceeding to step 2Step 2 : Needs to be authorized before proceeding to step 4Step 3 : Needs to be authorized before proceeding to step 4Step 4 : Needs to be authorized before proceeding to step 5Step 5 : Final step Example 2 : Suppose there are 4 steps and step 2 is connected to an authorization group with 2 authorizers.Step 1 : Nee

Hello everyone,  can someone explain to me the difference between approver and confirmer in the approval role in the approval regulation - purchase order? Thank you for your answers. ️️

Hello, I have the following scenario and would like your advice about it:2 intercompanies involved - Primary and subsidiary company involved in non stock parts.The primary company created a customer order and generates the purchase order to the subsidiary company. Following several links on IFS, if a company starts from a customer order, the following happens:3 companies are involved:1 external CO generates1 Internal Purchase order and 1 Internal CO. For intercompany flow between 2 companies, it starts with the following:1 internal PO generates 1 internal CO. In my case it involves a transaction between 2 internal companies and it starts from a customer order. Is it feasible ? Thanking you for your feedback. BRLakshmi

Dear experts,is there a way to define a number range with a prefix for purchase orders?For example:Prefix: 12Format: 00000000PO ID: 1200000001

I am trying to use gmail as the host for sending POs to supplier contacts via email.  I am getting an error message that the username and password are not accepted.  I am using my personal gmail account as the host to practice/test (to see if I can get it to work), as the customer is using gmail as their corporate email.  I have checked and rechecked the username and password and I am sure it is correct (it is my personal gmail account after all:)) Here is how the mail sender is set up:  If I change the host, user, password, and default mail sender to my company’s Outlook 365 info, I can generate emails with PO attached.  It is just when I use the gmail info that I get an error message and am not able to send emails with PO attached through the Purchase Order screen.