Buying (Procurement, Demand Planner, ASC, SRM)

When using PO changes orders, in Apps 10, we are noticing that date changes require the use of a change order. We would like to use PO change orders to trigger authorizations - as such we only want to use PO changes orders when the quantity or price changes. Is there a way to setup the system to mandate this type of use case? mandatory use of PO change orders - means date changes have to be made via change orders optional use of PO changes orders - means quantity and price can be changed on the PO without a change order.

A customer will work with Supplier Agreements. With one of their suppliers, the price depends on the total order quantity per purchase order and the number of different item numbers in the purchase order. For example: MOQ = 5 pcs. The combination can be 2 x Item A, 2 x Item B, and 1 x Item C. Since there are three different items, the price for each item will be €500. This means a many-to-many relationship. Multiple combinations of items can determine the MOQ (minimum order quantity), and the associated price depends on the number of different items in the purchase order. Can we configure this scenario in the IFS standard? If yes, how? :)

When entering a Purchase Lead Time on Inventory Parts (Apps10 and Cloud) we are finding the dates presented confusing. For amendments to the Purchasing Lead Time, whether made in the field below or made on the SFPP Manufacturing Lead Time and then calculated by Calculate Purchase Lead Time, the dates we are getting are as follows ; 0 days - 31/03/25 1 day - 01/04/25 (Tuesday) 2 days - 01/04/25 3 days - 01/04/25 - shown below 4 days - 02/04/25 The Site Calendar is a 5 day working week calendar and the Primary Supplier also has a 5 day working week calendar, the same as the Site calendar. This pattern is repeated the following week, with the same day (again a Tuesday) being presented for three different lead time days (8, 9,and 10 days). Can someone explain this? How can zero lead time have a supply date of 31/03/25 and a 3 day lead time have a supply date of only one day later? There are no other lead-times in supply chain matrices. Thanks.

Hello, In one of the customer scenarios, when they perform automatic reservations for customer orders, small quantities of a given part number in the inventory are skipped, and the customer order is reserved from the location that holds the full required quantity. At the site-level automatic reservation, Priority 1 is set to the earliest receipt date, while Priority 2 is set to the earliest expiration date. When multiple lots with the same receipt date are available in the inventory, the system reserves quantities from the largest stock, leaving smaller quantities scattered across various locations. This occurs regardless of whether the parts are attached to the handling unit. This customer is not using put-away zones / ranking setup. Is there any way to optimize this behavior without put-away zones ? Thank you, Lumini.

Bonjour, Est-ce que quelqu’un sait d’où provient le message d’erreur suivant “ L'objet Part Cum de l'accord fournisseur n'existe pas » lord du rapprochement de la commande d’achat fermée à la facture. C’est dans IFS Cloud. En vous remerciant. Cordialement.

Can you deactivate a non-inventory Purchase Part so it cannot be used again? Essentially, it is obsolete with not replacement. I can’t find a way to keep it from being requested on a purchase requisition.

We are new to IFS Cloud and see that we do not have the option to have a Part Type that is BOTH for Manufactured and Purchased. We wanted to see what method is available to use to be able to drive the Manufacturing of a part, but also Purchase the part when we do not have the ability to MFG at that time. We also want to take into consideration inspecting the material when it is either manufactured or purchased. Ideally, we would like to use the same Control Plan to inspect the product whether it is Manufactured in house or Purchased.

Community, have you encountered the issues that the PR line does have price on it , and it is released, and authorized, but PR line does not have supplier ID associated? is it a bug? We are on APP10 UPD9. We only notice this happened when the PR is initiated from a project. Thank you.

HI All, I have an issue in the Rent out process flow. I created a rented out customer order and it delivered to the customer. I started the rental and ended the rental and generated the rental transactions. Then I created the customers return and returned the part in the Inventory. I created the customer invoice and rental transactions are invoiced now. But my rental customer order is still not invoiced closed. I checked all the rental transactions are invoiced. Part is returned to the inventory. No any pending transaction to Invoice. Is there anything else that I need to perform to bring this to the customer order to invoiced closed status. Is anyone faced this issue previously? Thanks, Chamath

Dear Community, Amazon Business offer an ERP intergration (they call it punchout) which allow to intergrate Amazon Business function to ERP. That means that user log in to IFS Could, have an Link/Icon which navigate to Amazon Business where user can purchase specific products with business account. Does somebody have experience with that punchout/integration of Amazon Business? Thanks for feedback. regards Sebastian

Dear Community, Is there a way to find the cumulative used cost (for PO line receipts) for non-project connected POs? We can see this for project activity connected POs, where the cumulative committed/used/actual cost will be recorded against the activity. It is strange that this information is not there at the PO/PO line level? The only way I found until now is looking up on the Purchase/Inventory Transaction History, and on the Received - Not yet Invoiced Report. Again these show us the cost for each receipt but not the cumulative. Is there any other place I am missing? Thank you!

Hi. Can I use Transaction Start Date and Inheritance in Demand Planner at the same time ? for example: Inheritance Start January 2022 Inheritance End January 2023 Transaction start date January 2023 Will Demand Planner look for inherited data from 2022-2023 ?

Hello Community, In Project Navigator, Planned Revenue field sums up all Customer Orders connected to the respective activity. Same applies even for connected customer orders that are is cancelled or invoiced and credited. Is there any way to reduce the amount of planned revenue, apart from the extreme way of running the Customer Order cleanup, which will clean all the customer orders for a site before a given date? Thanks in advance, Lauri

We need to change the project number on several open POs. Do I need to do a change order or can I change it in the Pre-Posting screen (even if invoices have been received against the PO), provided the status on the PO Line in question shows Received or Planned?

We are excited about digitizing the purchase return process. Currently, I am familiar with two return types: return for rework and return for credit. My question is, what happens next when "return for credit" is selected as the return reason? Does the system automatically generate a supplier credit invoice, or must users manually create the credit and link it to the supplier shipment? If anyone has complete documentation on this process, sharing it would be greatly appreciated.

The Register Arrivals pages in IFS Cloud can’t be sorted by clicking column headers in 23R1. The page didn’t sort in the previous version we were on. My IT Team submitted a case and were told it is never going to sort? No plans to make it sort in the future. Searching is great, but when our folks have a packing slip and parts in their hand it’s often faster and easier to sort 100 lines and scroll to what you need. What’s the logic behind this page not sorting so I can understand how we’re supposed to use it?

Dear All, i’m facing an problem in issuing the part to location from maintenance material requisition even though having the onhand qty available. Moreover the Qty of the part is under standard inventory. So, kindly suggest if there is any cause for this.

Hi Experts I am working in 24R1 and have the following 3 standard columns on the PO overview. I need to get them into POCO overview too. Hence I added them to the Entity Configuration. However, the 3 columns are not showing in the POCO overview. Can you please advise what I am doing wrong here? Thanks,Asela

Do Supplier Schedule types Plan and Calloff fundamentally and technically behave differently or is it the same functionality offered that can be used differently?

Hi, we are looking into upgrading from IFS Applications 10 to IFS Cloud, however, I cannot find any information if the IFS Retail extension component (RETWHO) is available for IFS Cloud. Is there anything available already now or is it part of the Cloud roadmap?

Hi Experts, Has anyone faced below issue in Export licenses. My customer is in IFS Cloud 24.1.2 version. Even when the customer orders are connected to export license, net amount of the CO line is not fetched to the below fields. I checked the sales parts prices are defined and the net amounts are visible in the CO line level as well. I checked internal cloud env in 24R2 and it works fine. Just wondering if this is an issue in this 24.1.2 version. Anyone know any info in this please? Thanks, Chamath

I am working with a customer that receives Excel files with updated prices from their suppliers. Is there a way to take this excel file and format it into the PRICAT message formation and then load that message into the incoming purchase price catalog? THanks!

We created a sales part from an inventory part. Then created a purchase part manually and not from the inventory part. So the purchase part and sales part are not “connected.” Is there a way to connect them after they are created?

Dear community, we are currently using payment schedule functionality, but it is causing some issues in few of the sites we have specially in countries where suppliers do not send proforma invoice but rather a proper final invoice even for an advance payment. we are exploring the possibility to use milestone payment, can you please let me know what the difference between both would be and in which cases each one of them is used. IFS10 Platform Thanks in advance.

Hi, We have a requirement where an PO acknowledger should be restricted from making changes in PO(change in amount). Only authorizers should be eligible to make a change in the PO. Can this be handled using a permission set or is there a basic set up that can handle this.