Finance (Financials)

Hello, We are facing an issue. We post curtain pre payments to suppliers on Mixed payment screen. After posting is done, then it is approved. When we receive the documentation from the supplier how can we match it with the prepayment? Thanks a lot.

Have been asked for a report which shows the last time we have done business with our customer/supplier listing.Was looking for an order report to suit, but couldnt really see anything to fit. Any suggestions?If not, i guess best way to tackle is a ledger looking for the MAX invoice date per identity? 

We want to add a charge line on an RMA that is not on the original order.  It is erroring out as the pre postings are not carrying over from the customer order.  We are returning an item from the customer order but want to charge the customer a restock fee.  We are able to add the charge line but when it is posting to g/l the pre postings are left blank.  Any suggestions?

Employees work with several companies and sites. If an employee changes the location, then permissions cannot be completely revoked. EX: We want to remove an user as Invoice Posting Authorizer so that the particular company (XY) can be removed. Unfortunately, this is not possible, as he/she is listed as an authorizer in various records. He is invalid as Invoice Posting Authorizer, nevertheless it can't be removed and therefore also not the permission for the company.   Since this user is now active for another company, the 'old' company cannot be revoked and he/she has been granted a new authorization, this permission is now also valid for the 'old' company.  Furthermore, the user still has access to data that he should no longer have. Thus, it would be great if there is a way (solution or a workaround) to revoke company’s authorization.  

Hi IFS Finance folk,Does anyone know if it’s possible to ‘Merge’ several Business Plans into one? I can see that we can aggregate Planning Units within the same Plan, or copy an entire Plan to create a new one. However I cannot see an option to merge several Business Plans into one.I have a situation where a Company operates 3 very different businesses within the same legal entity.  They do not want multiple companies because it is one company, however they want to create different business plans for each business area and be able to report them either seperately or aggregated.Any ideas? 

Hi Team,Once the transactions are matched in Manual Transaction matching window. Is there any way to filter out the matched transactions from Unmatched Transactions?My requirement is I want to see only the unmatched transactions which are left after manual transaction matching is done. Is der any way we can do it?Thanks in Advance.Best Regards,Rakesh

Hi community! We are quite new to IFS and we are thinking to start using automatic bank reconciliation. But we still have not figured out how to make the bank statement filematch the file template in the External File Assistant. Anyone who can help with detailed info?  Thank you for the support!iLINCA

Hi, I am creating some internal work instructions for the Object Physical Count process. I can not find any instructions on the IFS documentation website concerning the “Located” option when I RMB on an object line in the below screen. I notice that this “Located” option disappears for all objects after I assign either “exist” or “missing” status to any one object. Could you please help me understand this function? Best Regards, 

Hello y’all Is it possible to upload the budget to group accounts? Thanks in advance Best regards

Our Procurement team has a direction to limit supplier records in IFS, hence they keep expiring the ones we do small purchases through. But we need to make purchases through those small suppliers. We discussed a possible solution i.e. record those suppliers as one time suppliers in IFS (then the need to expire them goes away) make the purchase through credit card, raise a PO in IFS since the goods receipt is needed, close the PO and match with a zero valued invoice. Finance assured that they can take care of this if we come up with some sort of modification, maybe in the PO line to distinguish it’s a credit card purchase at the year end. I read the below useful thread where there are good inputs from Finance experts @Shehan Almeida @Eranda, still wanted to create a new thread with some questions.   So the questions I have are these.  Even though the system defines them as One time Supplier in my case, we plan to make frequent purchases. I assume this might not be a problem keeping in m

We have a large number of payment transactions in our CAMT053 loads that need manipulation before we can continue the process to finally enter a payment voucher.The Segmentation Criteria found in the window External Payment Parameters looks promising - if we can push all payment order transactions through automatically we will be more comfortable when handling the more time consuming issues.Now the questions:Is there a way we can make the application create a Mixed Payment for only the payment order rows of a CAMT053 load? If not, is there a way that we can create only two Mixed Payments of one CAMT053 load? One for the payment order rows and the other for all other transaction types?

Hi Team,Within Standard IFS Transformer, ImporteTotal Field/Tag does not exist in xml output file.(Transformer: SII Invoice Received)But, as per the tax authority requirement, this field should be available mandatory as a part of both xml “SII Invoice Received” and “SII Invoice Issued" but in IFS against “SII Invoice Issued" transformer this field does not exist.Can anyone let us know, why IFS has not included this field within Standard IFS Transformer (Transformer: SII Invoice Received).

Hi Team,Within Standard IFS Transformer, FechaOperacion Field/tag does not exist in xml output file. But, as per the tax authority requirement, FechaOperacion field should have a value when the correction invoice or partial credit note invoice has an operation date (Original Invoice Date) different from correction invoice/credit note invoice date. Expectation to have the Original invoice date in this field for correction invoice line.Can anyone let us know, why IFS has not included this field within Standard IFS Transformer (Transformer: SII Invoice Issued).  

Hi,Getting the following error when trying to approve an expense sheet:Expense SheetChecked the assignments for the user submitting the expense sheet - Role ID: REG_NO_AUTH is defined for the user. Also checked the API which is causing the error but didn’t help, any ideas, Thanks,R

Hi Team,Request you to please help me in executing Bank Reconciliation (Manual/Automatic)  in Apps10.As I am new to IFS, screenshot's of the process or any notes will be really helpful. Thanks in Advance,Rakesh

My customer uses external tax system Zip2Tax to interface with their current ERP system Oracle application to look up/pass sales and use tax rate to Oracle. While their US company only uses external tax system to pass sales tax rate to customer order/invoice, their Canadian company uses the external system for both sales tax on customer order and use tax on purchase order.  They are implementing IFS app 10 and will have to replace Zip2Tax with Vertex or Avalara. Can anyone tell me if IFS App 10 external tax interface with Vertex/Avalara work for passing Canadian sales tax (GST, PST, HST) to customer order and use tax to purchase (order) for Canadian companies? I cannot find documentation that indicates so. Any power-point slides and documentation I have read so far says customer order side only.If interface does not exist to pass tax rate onto customer order/PO/invoice for Canadian company, we have to develop interface with their current external tax system or users manually input/trac

Hi Team,We have an issue where 1 supplier invoice number created in a company is getting validation error with another company.Invoice 2021 is created in XAY Company , I am getting error in ABC company, Invoice 2021 exists in XAY Company for Supplier and series. It's starnge. We are using setup for Supplier invoice unique validation as Supplier.We are using IFS 10 upd7.Regards,Mukesh Gupta

Is it possible to add a reference or update a customer invoice that has already been printed? We have had occasional request to add an order number or such after we have sent invoice

Hi, I want to do Mixed Payment Bulk upload through External File upload. But with the file I can upload only to Mixed Payment header part in general tab.  And I saw in this mixed payment there is three (3) API;MIXED_PAYMENT_API > for  General TABPAYMENT_LUMP_SUM_API > for Transaction line MIXED_PAYMENT_MAN_POSTING_API > for Manual posting line Is there any way to upload bulk in mixed payment window with a signle template ?  

Hi,Anyone knows how export a template budget? I found everywhere in the system and I found nothing. Thanks, Gianni

In IFS Cloud, budget template and budget process are removed?? As budget versions do not have any roles to be defined for approver, etc which was available till Apps 10 for budget templates. In case, budget process and templates are removed in IFS Cloud, is there any approval workflow for budget versions?

Hello,  We have performed some currency revaluations as image below, and it’s posted with no issues However, after that we tried to analyse the AP/AR transactions, but there’s no information at that screen. Do I need to perform any set up for it? One more thing, regarding the currency revaluation, is it possible to have more than one account? How to change which one is about to be revaluated? Thanks in advance

i am currently looking out for a solution that will get rid of paper work that we are doing in our company. We get the capex approvals on paper by getting signatures from relevant authorities based on amount thresholds and after getting the approvals we create a purchase requisition in IFS and we attach the approved capex document into the PR. then PR again goes for approval . Is there a  way to create capex or capture captial expenses or operational expenses in IFS and based on that generate a PR (Purchase requisition automatically.

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Hi, Could you please help me understand the difference between a PCA factor & PCA distribution? Best Regards,