HCM (Human Capital Management, Payroll)

Hello!I am struggling with absences in “Resource Monitoring Gantt”. Whereas a planned absence in any status in not visible - which is reasonable for me - absence request is not visible neither in “Approved” status nor in any other status. How is a manager supposed to plan with incomplete data? Or do I something wrong? Otherwise absence request approved by supervisor is in my point of view serious enough to be part of Resource Monitoring Gantt.How do you see this issue? Thank you in advance, best regardsb.d

Hello,We are running into an issue where an employee is not showing up in Time Registration before a certain date. Their start date is about a month and a half before that date, and they have valid job assignments from their start date, but they “don’t exist” in time registration between their start date and about a month and a half afterwards. Has anyone else encountered this and know how to fix it?Thanks!

Hello IFS Community.  Can anyone point me in the right direction on this error we have?  .’Arguments used to execute current operation are not allowed’  If the employee tries to book time to a project he gets the error.  If I, as a full IFS user book the same time to the project for the same employee i can do so..   The employee was able to book time ok, during week 1 but since then not.  I have check the project, resource group etc etc Thank you !   

In our IFS Cloud environment, the extracted organizational structure is based on active employees and their reporting relationships. However, the current chart does not display vacant positions.For example, if a manager resigns, their position is removed from the chart, and the reporting line is redirected to the next higher-level position.What I would like instead is an org chart based on positions or roles, rather than individuals. The chart should reflect which positions report to which, so the full company structure—including vacant roles—is visible. Ideally, employee names should be included where applicable, and positions without an incumbent should be marked as “Vacant" Can you please provide some insight on how to get these results..

Hi All,Do we have any standard IFS reports to extract data stored in Education, Certificates and Work Experience tabs? Or we need to develop new report through IFS business reporter?Regards,MalinG.

Hello,  I need some help in hiding the Attach Existing Button on the Expense Sheets.Any idea how to do that?  If the employees are clicking on it they are able to see attachments from other people in the LOV:   Thanks, Ioana

Hi We are implementing Cloud this year and have a requirement from our HR team to use the Query Designer to build their own adhoc custom reports and queries for day-to-day HR Operations.We are not sure how we can set up the correct security and permissions for them.  Is there a way to restrict access in the query designer so that they would be able to build their own queries from the HR tables and never see any queries used / built by other teams such as Finance?  They should only access to build and use their own custom queries. Any help or ideas would be much appreciated! Thanks.

In IFS Cloud, when using the new employment wizard in another language other than English, I cannot complete the process. I must save it as a draft and switch my language to English. Then go back to wizard, open the saved draft and then I am able to complete (Finish) the new employment wizard.  Has anyone else experience this? Is there a solution?

Dear Community,Version: IFS Cloud 25R1In Training Event page, when user try to modify the dates, it will be automatically update based on training duration. When user try to edit, it will always validate based on training durationWhen user try to modify the dates into ‘Training Events’ overview page, system will allow to modify and it doesn’t validate with based on training duration.This seems to be bug and need to be resolved. Please provide your suggestions/ feedback, if any.Thanks  

Hi, I want to navigate from a lobby element to Time Card Day, but it always goes today’s date and then you need to change date manually in the view. Does anyone know if there is a way to set which date I want to see in the navigation ? And if so, how?In my element (list) I have account_date, emp_no. For now in my navigation I have ifsapf:frmTabPersonalInfo?filter=emp_no eq $[emp_no]Is there a way to pass account_date as well? This is IFS 9.  Thanks

Hello,We are currently using the "My Absence Team Calendar" screen in the IFS Aurena interface and would like to understand how the system identifies which employees are considered part of the same team.Could you please clarify: What logic or configuration is used to group team members? Is it based on the manager, organization unit, position, or another parameter? Where in the setup can we check or adjust this grouping? Thank you in advance for your support.Best regards,

Hi All,IFS allows employees to apply absences even its a public holiday. Do we have any chance block that? Regards,Malinda

Hello, Does anyone have the following situation: Resource pays for a meal which includes tp and taxesThey enter the full amount for reimbursement on their expense sheet.We can use Expense code to calculate taxes, but do not see an option for Tips.  Does anyone have a solution for this?Thanks you!

Curious to know if anyone can validate in a version later than 23R1 if this issue still exists.  Image showing the search used.When using the Performance Evaluations - Global view to search for an employees evaluation. No action occurs. I use the employee category to search for a single value and it doesn’t search.  Image showing the result of using the search function.However when I use the filter function, it works. This is only slightly inconvenient as we can’t share filter results.Image showing the result of the filter function using the same category.Does anyone have this problem in 23R2 or later? We’re in 23R1 for the moment until we complete our update. Any advice would be appreciated. 

We are using the Time Clock function for our employees and I have a recurring issue whereby an employee will have booked a half day of annual leave and clock out at the half day point or just after. When the employee clocks out, it is causing the absence to become ‘unlinked’ as the system seems to think the employee didn’t take the time off (they did) and gives them the entitlement back. Has anyone encountered this issue and know how to resolve it? 

Hello everyone,I have a few questions about how IFS Cloud works in these areas. I'm hoping to understand if there's a recommended approach, or if these are known limitations: MWO and HR integration Why don’t the MWO (Mobile Work Order) and HR modules work more seamlessly together? For example, time reporting in MWO seems to only support working hours. If a technician needs to report overtime, extra time, or absence, they have to switch to another window. Is there a plan to make this more unified? Surveys As I understand it, surveys can be added as raw data in the web app but can't really be processed or analyzed there. Is that correct? Is there any plan to improve this? Time reporting complexity Misc allocation doesn't generate wages. Having to do time reporting in two places is confusing for end-users, especially when instructing customers to report overtime, fill out the day, or log absences. Is there a best practice to avoid this double-entry? Am I misunder

When approving a single expense sheet, I receive a warning message if there’s an outstanding advance for the employee.However, when approving multiple expense sheets at a time, I do not receive any warning messages for any outstanding advances.Does anyone know why it will only warn me when approving a single expense sheet and not when approving multiples at a time? 

Hi all, I’m running into a strange issue with a REST API endpoint.When I hit the endpoint in the browser (while logged in), I get the expected JSON data. But when I try the same request in Postman or via a script, I get a 200 OK response with an empty body.Endpoint->https://hostname.com/main/ifsapplications/projection/v1/RecruitmentRequisitionHandling.svc/PersonnelRequisitions Postman Response Browser ResponseTroubleshooting so far: Confirmed authentication is working (token/session returns 200). Exported and replicated browser headers (including auth cookies/token) in Postman. Behavior persists across network environments and users. Has anyone else faced this kind of issue? If so, what was the root cause or workaround that helped you resolve it?

Right now, our IFS setup only allows an employee to request an absence for a full day or a half day, either starting at the beginning or end of the day.  We would like them to be able to set start and end times for their absence (say, for example, I have a dentist appointment in the afternoon and need to request 2 hours off from 12:00 p.m. to 2:00 p.m., but then will return to finish my day.)  When I enter an absence request, I have “time from” and “time to” available and it allows me to type into the box, however as soon as I press Save the times go away. Any suggestions of what I need to set up in order to save those times in the absence request?

Can anyone please confirm what options we have within IFS to set up a data retention policy I.e. How long data is stored before it is deleted?We would need this to be different depending on the product range so not the same policy across the whole environment. This is to comply with UK privacy laws.

Hi,The Time Card screen works in such a way that it only displays data for employees who are active within the specified date range. If I have a terminated employee, I can't search for them in this window. To view the data, I have to change the date range using another active employee and then search for the terminated one.In my opinion, this screen is poorly designed because the dates can only be changed in the context of a selected employee. In previous versions of IFS, the date fields were in the header, which didn't cause this issue.IFS replied that the behavior of this screen is in line with the standard.What do you think about this?Best regards,Krzysztof

Hello In France, we have sometimes to change the absence limit for all employees, we want to upload in mass. How can we do it ? Many thanks for helping us. Best regards Stéphanie MINEL

Hi,All employees are connected to a cycle schedule without daytypes. If an employee send in a absence request for parental leave 50% for the period 2025-10-01 to 2026-03-31, how should that be filled in? Should we set “hours per day”? Do we need to set any “registration mode”?When is “Half Day Only” used? Regards,Karolina

Hi, we were surprised to realize that the standard HR LTU Licence provides access to the view “Employment Information” without any restriction. This view provides the global list of all our employees along contact data. That’s obviously a breach of data protection rules and as it is linked to LTU licence we cannot block it at permission set level. So is there a parameter somewhere that we may have forgotten or activated that provides such extensive data access ?In the below picture I’m logged with such LTU licence and i could fetch information from any company, not only the one I’m assigned with. 

Absence Registration Type  Can you tell the difference between Generated and Manual Absence Registration Type