HCM (Human Capital Management, Payroll)

Hi  I am trying to setup an employee schedule for our casual staff where they are scheduled to work a Total 40hrs per week, (5days a week for 10hrs per day), with any additional hrs works they receive as overtimeI.e. if an employee works 43hours, they should receive 3hrs as overtime  Mon Tue Wed Thur Fri Wk Total Normal 9 12 12 7 - Overtime - - - 3 - Total 9 12 12 10 - 43  When trying to set this up as a Day type schedule, I can’t seem to get the overtime to calculate correctly, as it is calculating based on the 10hr per day not the total 40hrs per weekI.e. with the above it is calculating 4hrs as ov

Dear Community,I was just looking to implement Performance Management in IFS and wondered if anyone had any good/bad lessons learnt or sample basic data that I could use to get the system up and running?Anything might help. Thank you.

Hi IFS Will there be any development in the future to link someone being made a leaver in HCM and disconnecting their user account by selecting this in the employment wizard? kind Regardsrachel 

Hi, I’m looking at a way to indicate in the screen ‘Authorization’ the approval status of project time (project time is fetched via pl/sql from project transaction). After looking into Project_Transaction_API, I’ve found the procedure Check_Cost_Accounting (Cost_Accounting being the SQL name of the ‘Approved’ column in Project Transaction).Would anyone be able to explain to me what the procedure Check_Cost_Accounting for Project_Transaction_API does ? What does it return?What value is expected for ‘confirmed_’? I understand that ‘forced_’ is 1 by default (correct me if I’m mistaken) and I have all the other parameters. ThanksAlexis

We have the error “Records changed for xxxx" when confirming or authorizing time card day records. This is a known problem. “The reason this is happening is that the calendar date runs out in a setup table. Two Apps9 patches 140516 and 146713 needed.”The SQL check ( SELECT MAX(account_date) FROM calendar_tab ) returns date 15/09/2022.So this is definitely the problem.Is there a workaround while we wait for patches from IFS? e.g. manually entering new dates to the calendar table? Thanks  

Hi All,While creating new employee through the wizard, I got this error. Any idea what am I missing ? Much appreciated

Please let us know the possibility of hiding the below highlighted areas from the Personnel Requisition windowFields: “Job ID” , “Profile ID” , “Earliest Employment Date” & “Latest Employment Date” fields under Choose Job ID or Profile ID  

Hi All,Having a strange issue I haven’t encountered before. We have a new employee and his start date was put in wrong. Was supposed to be April 11th and the 20th was selected. I have changed this in every single place I can thing of and the week of the 11th when I search his employee ID I get “no data found”. The week of the 18th works just find and pulls his time card. Does anyone know why I can’t get this week to show up?   

Hi,Is there any way in IFS to achieve User specific anonymization apart from handling the access to the screens via Permission sets..Any assistance will be highly appreciated..RegardsParag Goyal  

Hi all,how can I see all employees in this screen?Is there any basic data?We don’t use this module but some screens are necessary.Thank you.

IFS user has access to more than one company for ex. 01, 02, 03, 04 etcHe is assigned to many permission sets for ex PERSET1. PERSET2, PERSET3 etc.Is it possible to narow his access so he can be assigned to particular permission set but only with access to data regarding one company for ex. PERSET1 (regarding HR administration) only for Company 01?

We are getting the above error on payroll for an employee when running payroll. Anyone seen this before/have any advice for how to proceed? As far as I’m aware there have been no updates/amendments to the employee file.

Hi all, Was wondering if any of you had done this?How can I trigger a roll call type report to run and print in IFS when the fire alarm is activated?Assuming that I can get an output from the fire alarm (e.g. sending an email or creating a file somewhere), what options do I have to use these outputs to achieve my aim?Many thanks in advance for your advice and suggestions on this Kind regardsMatt

I am setting up certificates per job role so our supervisors are able to maintain certificates against their reports.  When I assign a certificate to an employee the duration setup against the certificate is used.  Within the employee certificates screen, when I use the right mouse button (RMB) option to ‘Copy certificates from primary job function’, the duration is not used.  If I amend the certificate then this is used.  Have I missed something in the setup or have I identified a bug?We are using IFS10 UPD12

Community,do you know the reason, why in Time Registration window, I select Project, and I would like to search the project to report time, but my project is not showing in the LOV. also the report code is also not showing, we have 3 report code in type Time, but only one shows up.Thank you.

How to setup the travel request configurations in Aurena to be like this :Department Head approval  →  HR manger → Finance Manger   

I wanted to run Transfer to Payroll process and create payroll transactions. I have setup wage class, selection group and linked them to employee. Time card reporting also in Authorized status. When I run Transfer to Payroll process, it completes successfully but not transactions are created in the Payroll Transactions window even though time card reporting is in Transferred status.  Can some please help.

After upgrading an environment from IFS10 UPD6 to IFS10 UPD15 I get below error message when trying to authorize an expense sheet containing mileage transactions (Expense_type_db = 1).“Debit amount must have a value when currency debit amount is entered.”After investigating this it seems like the error message is showing since the column GROSS_AMOUNT in table EXPENSE_DETAIL is NULL.When authorizing an expense sheet, the column GROSS_AMOUNT get its value from EXPENSE_DETAIL.GROSS_CURR_AMOUNT * EXPENSE_DETAIL.GROSS_CURR_RATE.When I create a mileage transaction in IFS, the columns GROSS_CURR_AMOUNT and GROSS_CURR_RATE is set to NULL (also CURRENCY_RATE gets a NULL value). Which in turn leads to a NULL value in the column GROSS_AMOUNT and the error message mentioned.   Anyone else who has experienced any similar issues? Is there maybe a setting or so to make sure that the columns GROSS_CURR_AMOUNT and GROSS_CURR_RATE ge

Hello,There are a series of Objects/Forms in Aurena that are dubbed “Quick” (Quick Time Reporter,  Quick Absence etc.). The majority appear to be around HR/Time and Attendance.Please let me know how to find documents regarding this

Hi Folks, A user wants to book hours in the Time registration window, but his entries are no longer stored. After saving also, the entered data is gone. This has worked before (e.g. last week he booked hours).   Could you please advise on this? Best regards,Thakshila

in the IFS , the employee 13177 was using system perfectly and used the expenses sheet page.he is in leave and system display this error message when we open expenses sheet page.I checked his account in the create account page and his account is linked to the personal information. please advise 

HelloWe have a following scenario.Some manufacturing employees would like to have an option to work additional hours after their regular scheduled hours. This work would be in different Position.For example:8 hours of work in Position A then another 4 hours in Position BWe are facing few challenges:According to local law regular hours and additional hours have to be imported to payroll under separate employee accounts, this means we need to clearly identify hours that employee worked in Position A and Position B. We tried to create a employee schedule which would contain day type made of two “Normal” “Wage Type” codes, but it is only allowed to have one “Normal Wage Type” code. Is there an option to have two? Not a huge issue, but ideally we would like to have setup where employee’s 8 (regular) hours would need authorization from his primary manager and additional hours to be authorized by the manager where employee is wo

Hello,we have a candidate who worked for IFS before,we want to do refrence check for our candidate,May I ask which email address I could send to verify our candidate’s working experience in IFS?Hope to receive your reply,thank you.

Apps10: Are we missing any setting or IFS will not let us see History of accrual and vacation if there’s any change in employee’s org, site or supervisor?Supervisor and employee should be able to see this employee’s record since Jan 2022 in the screen , I can see history in the table and can create quick report but wanted to check on the basic data/settings with you all. 

Hi All, I wonder if anyone can point us in the right direction.  We use KABA to record our time and attendance which works exactly as intended in most situations; however we have an issue when an employee is off sick with an Ongoing absence. My understanding is that when the employee returns from their sickness absence and swipes to clock in the onoing absence tick box should be unticked, an end date should be entered against the absence, and the time card updated with the clock in time. With our setup when a user returns and swipes, the message “Overlapping Intervals” is displayed, the absence is unaltered, and no time is entered on the time card. The employees have the REG_NO_AUTH self access ID. Thanks in advance! Scott