HCM (Human Capital Management, Payroll)

I cannot for the life of me remember how to set the annual leave balance for all staff in one go.  I know how to do it for each individual employee, but I’m sure the consultants did this for us initially - but now we need to add new years in.

We are looking to update our employee evaluation process and want to compare what is available in Apps10 to some other system that we have in place. Problem is, we are having a difficult time finding instructions regarding the setup of this system. It would appear that there is some basic data that must be in place as well as additional permissions, but all we can seem to find is how to use the system once it is setup. We are interested in finding other IFS Apps 10 users who have implemented the Performance Evaluation capabilities within IFS Apps 10 to get some insight into setup and use cases. We are currently on UPD16 and would prefer to have most of the activity occur through Aurena, but understand that there may be parts of this (specifically the setup of basic data etc.) that may need to be done in IEE. Thanks,Bob   

Hi Team,We are facing a issue while trying to delete a new user created in IFS 9 Apps.Getting the below error message while trying the remove the link from Company window for that particular User. So, Kindly suggest to proceed with it.Thank you. 

While processing the payment in full post approval of employee expense, we are getting error as “Access denied. You cannot register data to the employee AOLIVIER within employee payment Trans logical unit”   We have tried assigning full authorization to user for in training environment to solve this error, but unable to solve it.What is Trans logical unit here?Also, employee which is showing here “AOLIVIER” is not also in our payment list.If someone can help us to understand this ticket further it would be great. Thanks  

Hello We have a big issue after IFS 10 version updates 14/15/16. When employee work less then scheduled hours and tries to clock out they get following error: “absence generated from balances can not be changed”.What happens is: we have fleksible working hours, in case of employee staying longer we have a code which is used as “Extra Time” and adds to a Balance Code. When employee work less hours we have a “Absence” wage code which then should deduct the hours from Balance Code. Problem is that system allows us to work extra and that way have positive balance in the results, but when working less then scheduled it does not allow to have a line with balance which is negative. Have anyone encountered anything similar?  Error message 

How can i add image of employees in Bio Data Report on IFS Developer Studio

Hello all,Could you please assist on the next topics:Please take into consideration the setup for my employee used IFSAPP 9:The time registration time base is: Job hour controlled wage hours The employee is connected to a scheduled day type independent for 8 hours/day; 40 hours/week The time Base in the Employee file is Manual ResultsFrom project time registration I have an employee with 12 hours/day registered as job hours, but when I check the employee results, I see max 8 hours as Normal Hours as wage hours.There is an option to see the real number of hours (12 hours) as normal hours in employee results or in Time card/Result TAB?If I enter wage hours as Normal from Time Card screen, result TAB, for a day without any job hours entered project time registration, I cannot see these hours in Time registration screen.There is an option to see the wage hours entered in the Time Card, and also in Time Registration?Please find the print screens in the attached document for your reference.T

Hi,we need to hide the rows remaining job hours and remaing wage hours in Time Reporting. Can’t find a way to do so. Any suggestions, ideas? Is it possible to deal this with permisson set?Thanks, Bernd  

Hi, I have been asked to change a wrong valid from date in the Position Structure screen, but can find no way to edit the existing row or add a new row in it. The screen in question is the one below. So if this a read only screen, which screen is the one to use to edit such information? Please let me know the navigation to the screen I need to go to.I have already checked the Positions screen, and the dates are correct there.  This is the screen showing the wrong Valid From date, which is different from the screen above. Thanks 

Hello,We need to separate the absences from the other wage types during the transfer. While searching for a solution, we came across the transfer group.Where is this stored? Can this be stored in the wage codes? If so, this would help us a lot.Any other ideas are more then welcome

Hi all, we are looking at using Absence Request on Aurena but have come across an issue: colleagues working 4 nights get marked as being off for 5 days in My Absence Calendar. This is a bit confusing for the guy requesting holidays as it looks like the system will take 5 days off him. Granted the last shift ends 7am ‘the next day’ but still… The system only takes 48 hours off in the end so that’s all good. However, in the request overview for the line manager who comes in to approve the holiday - s/he gets 2 records: one with the correct 48 hours that can be approved, but also one showing 0 hours and that cannot be approved as ‘the employee has no schedule for the period’. This will mean a lot of redundant records lingering. Am I missing something in my set up or is this an issue with a fix or something we just need to live with?Many thanks in advance. Some details:working nights 21-24 but marked for 5 days. Holiday only requested for 21-24/5.Overview Absence requests show this for the

Is it possible to gen at overview over the HCM functionalities in IFS apps 10, Aurena and Cloud to compare?  

Hi,I urgently need to know how to grant our HR Manager, full HR Rights in IFS so she can do her role. She cannot see what she needs to see to create employees, to manage the employee files etc. what do I need to grant her so she can access the full HR element of the system?

Is anyone experienced with the german payroll procedures?Especially the release notification regarding VAT treatment of privat car use value.These were newly introduced in July (?) 2022 but we struggle to implement it.

I have a customer who wants to turn of the required condition for a field in Cloud.  Instead of a simple checkbox like most of them are, this one has an expression in the field.  IFS will not let me remove the expression with replacing it with something else.  Has anyone run into this or know how to make this field NOT mandatory? it is the additional pay type field on the New employment assistant.Additional Pay Type {"==":[{"var":"record.BasicSalary"},false]} TIA

Hi,If the employee come late in the  morning or leave early it count delay; the number of delay hours is accumulated until it reaches 7 hours, then a day is deducted from the employee's annual leave. Can this be done from a configuration or the deduction from the annual leave s needs to be done manually ?

While trying to correct the start dates in the Assignments tab of the Employee File for an employee, I get this msg (the correct start date should be 14th Nov 2022). In the main Summary screen of the Emp. File, this date is correct and if I check the rmb option Set Employee Status details, it is also correct there.I have also checked the Position Access Setup screen for this employee, and it is correct there as well. So where is the system getting the date of 16th Nov in the error msg  from?This is in Apps 10 (in house system). 

Hi  When you have ‘persons’ assigned in the graphical organization structure with additional roles they appear under supervisor information in the employee file - is this a BUG or is this standard  If this is standard functionality can it be changed - the supervisor details should reflect the same as what is showed in ‘employment information’  

Afternoon peoplesOur staff can purchase inventory items on their corporate credit card. The issue is how do we map the transaction code to the expense code as the transaction code will vary depending on which merchant the items were purchased from. Has anyone had this issue?We are using IFS Aurena ThanksGT

I have a quote with the customer type being a prospect that has 80 lines with notes and document texts and each line item has it’s own individual discount. I’m told that I have to recreate the quote under the appropriate customer number, since they are now a customer and purchased something after this quote was created. Is it possible to convert a quote that is a prospect into an existing customer that has an account number? If so, can you please guide me as to how to do this so that I don’t have to recreate the quote? We are using IFS 7.5L Thank you!!Beth  

Community,Encountered below error when doing time registration. May I know what’s wrong with it? Thank you.

Any one please guide how to use carry forward process in absence module, moreover, what is the use of External Absence Import Type and Unused Absence Limit Import

Where can I get a list of Out of the Box Permission Sets? Thank you.

Hi,  hope somebody will be able to help me. We would like to add more gender options under Employee » Personal » Basics » Misc » Gender dropdown. However I am not sure if this is possible or how this would be done.  Just to let you know that we have IFSAPP9Thank you Kate

Dear All,Hope you are doing well. I have a question about the Email Pay Slip configuration. we have almost completed the configuration job. However, When we receive the pay slip through email, we just receive only one sheet of two pages document. But when we preview it, we can properly see both pages, anyhow we missed the 2nd page when it is received through email. Anything which we have missed during the configuration or can it be a bug?  Best Regards,Chathura