HCM (Human Capital Management, Payroll)

I got a question from our customer about a button that I have not been aware of earlier, and it is only visible when certain criteria's are met (“Notification type: Manual”, ”Invalid: True”, “Status: Completed”)I have tried to dig in the IFS documentation, but have not been able to find any information regarding this. From the wording of the button I expect it to send out a notification/e-mail that the Previously sent notification no longer is valid. but I have not been able to find out how this is set up.Note: For the Persons that are set up to receive the Notification automatically, For instance on Incident status changes. Will receive the notification for this, but there are no notification that the previous notification/Email no longer is valid. It just sends out a new notification as an addition.Does anyone here have any knowledge of this?

The “Present Employees” function/status “Presence status” does not work in our Aurena.Only a few of those present IRL (clocked in) are shown in list as present. We haveIFS Aurena framework version: 10.11.17.0IFS Aurena client version: 10.11.112.0IFS OData provider version: 10.11.1.0Is this a function that works better in later versions?

Hi, Is anyone avare of the setup which enables employee to report flex time for day off days.In our customer case the situaion is that there is overtime rules for day off -days for example an employee works normally from monday to friday and saturday and sunday are day off. If an employee works on saturday or sunday based on his/her own will the time is flex accrual, if she/he is asked to work from employer/customer side during the weekend then the time is based on overtime rule. Overtime is calculated when the employee report overtime cash in/out, how about for the flex time for day off how to do the in/out reporting?BrEevastiina

Good day.  I would just like to confirm.  Is Position Access/Supervisor Access always required for Approval of Expense Sheets, even if it is a direct subordinate of a Manager creating the Expense Sheet? Thank you.  Anya.

Hello everybody, The client would like the “Card No” to be longer than 10 characters. Is it possible to modify this? 

I am looking for advice on setting up vacation accruals by hours and time with the company in IFS Cloud.  For example, from years 0 - 3, the employee gets 80 hours per year of vacation.  The accrual rate is 0.03846 hours of vacation per hour worked.  The maximum carry forward is 160 hours.  from years 4 - 6, the employee gets 100 hours per year of vacation.  The accrual rate is 0.04807 hours of vacation per hour worked.  The maximum carry forward is 200 hours.  The years need to be calculated from the employee hire date.  Can the accruals be automatically changed once the years of service moves to the next tear?  I don’t see how you do anything with hours in the time limit value details. 

When making a “payment in full” transaction to a specific employee it gives an error mentioning that the payment method is not connected to other employees in the company. Refer the attached screenshot for further reference. Need assistance on identifying whether the payment method needs to be connected to all employee files, although the payment is made only for one specific employee in “Payment in Full Window”   Error Message  Mandatory Payment information to be filled Looking forward to some insights on this.Thanks.

Hi , Absence Working Days or Hours is not capturing in the system. please help 

We have entered a new employee incorrect and wanted to remove the user to be able to start over. After deleting all the data on the employee we wanted to delete the user under company. We then get the below error When checking on the employee this information is still added  However I am not able to remove this data  How do I proceed to be able to remove the employee? This has never been an issue in the past, so not sure why it happens now. 

Body - Employee with complete flexibility of deciding work hour /day, A working hour schedule is defined only to allow system to understand the basic, lunch and OT hours. So according to the requirement the employee gets 30 minutes of lunch if they work 6.5 hours,  So for example if they work 6.5 hours their actual working hours needs to be 6 hours only, but if they work anything between 6 to 6.49 ( More than 6 hours Less than 6.5 hours  ) hours it will be the actual working time, i.e. if a employees works 6.25 hours the actual will be also 6.25 no lunch needs to be deducted. if they work 6.5 hours it will be 6 working hours and if they work 6.75 hours it will be 6.25 hours of working hours. This is how Working hour schedule and Flexible day type is setup   Issue - if an employee logs out at or after 6.50 hours of work and before 7 hours (For example if he starts work at 8 am and logs out between 2.30pm to 3pm) the system is not calculating the exact work hours after the deduction of 3

Hi community,I am trying to set tup a work schedule for an employee per weeks and not per day.For example:But in the Time Card it’s seems no flexible for confirm if the hour per day is not complete. Any idea how can I setup that? Best regards,  

Hello.In this case, the employee works alternating morning and evening shifts, so first week morning and second week evening ect. The employee's schedule is defined in the "Employee Schedule and Rules" section, which specifies which shift the schedule starts from. For this employee, it is specified that the schedule starts from the morning week shift. When I try to create Substitute Schedule for him where a holiday sets on an evening week shift, the system sets a morning shift for the holiday, because it selects the shift from the "Employee Schedules and Rules" page at the Shift section, even though I defined in the substitute schedule that it should be an evening shift.Basically, it doesn't matter what is defined in the substitute schedule's Shift section, because the system determines the shift for the day based on the Shift section in the Employee Schedules and Rules. I hope I was able to explain the problem clearly, and that someone might be able to help with this issue.

Greetings Community,IFS 10 UDP16 - IEEWe just stood-up a “stand alone company” (users have no cross-company access).  They use Time Clock, as do most other companies in the larger collection of companies.  What we noticed with users in the stand alone company; there wasn’t the expected company data filtering in the “Employee Clockings” screen.  Users in the stand alone company had access to ALL companies’ clockings data. Does anybody else see this behavior? Does this seem correct?Honestly, I expected the data to be filtered down to the managers subordinates.  But one issue at a time…Thanks for your Read-Time, Troy

Hi All,We have setup absence in WORKDAY basis and is there any way to apply for 0.25 days in IFSAPP10? Absence ConfigurationMy Absence CalendarRegards,MalinG

Hi, Can i know if anyone experience below issue in IFS trip tracker ? And suggest a solution.When we add a trip via trip tracker in iOs  and submit ,we are getting this error Issue is only with iOS and not with Android IFS Trip Tracker 10 - iOS v1.0.10 Error Details :ORA-1476 : divisor is equal to zero failed executing statement (ORA-01476 : divisor is equal to Zero ORA -06512 : at "IFSAPP.CURRENCY_AMOUNT_API', line 331ORA -06512 : at IFSAPP.CURRENCY_AMOUNT_API', line 340ORA -06512 : at IFSAPP.TAX_HANDLING_UTIL_AP1" line 1504ORA -06512 : at IFSAPP.TAX_HANDLING_UTIL_AP1" line 1520ORA -06512 : at

Hello,Is it possible to change the settings of the time format to 24 hour time when it comes to viewing work order Start/Finish Times and Time Report time/date stamps? Thanks

Dear All,We are excited to announce the introduction of the new Report Studio Designer in IFS Cloud Web with the 24R1 release, offering a more intuitive and modern report designing experience. As part of this upgrade, now we are working on migrating existing report layouts to take full advantage of the new designer’s features.To ensure a smooth transition, we need your input through a survey to identify the most frequently used reports. Your feedback will help us prioritize which reports to focus on first during the migration. Please review the listed reports categorized by area and mark those you use most often. We appreciate your time and support in making this process successful.Survey Link; Report Usage SurveyThank You.!IFS HCM RnD

Hi,We are in need to add new row with new Maint Org. value which will valid from future date.  Since there is no date valid from/to column here we can not prepare the change in advance, the only way to handle it is to do the change manually the date which the change takes place.It is not possible to add new row within same site, the error message “Main person resource already exist” comes up. Is there any way to handle the change of Maint.org. with valid date?  

Why is the day not completing for one employee and not the other?They appear to be set up the same.I even set them up the same on Employee Schedules and Rules.If anyone has any insight on this, please let me know.

Hi,Does anyone know if it is possible in IFS to report different type of work for differen wage codes. The work is not necessary related to manufacturing processes (can though), it can also be different kind of office work tasks. As an example attendance time is normal time and is registered for one wage code, then if the employee does a specific work task for example security work or attends to certain meetings these should be registered for another wage code. The reason to separate these work tasks from normal time is that the hourly payment is higher than the “normal” work and should be transferred to payroll. So an employee has two different hourly rates depending of the nature of the work With Indirect job I am able to register different kind of jobs but it is not linked to wage codes. As an example below Attendance: 7,5 hDifferent wage code for meeting: 2 hDifferent wage code for security: 1 hNormal wage code for remaining attendance: 4,5 h  Any ideas can this be done in standard

HelloI want to link an absence with a kind of Schedule calendar, so only employee with that calendar can see this type of absence.Can someone help me please ?Many thanks  

 Hi All,It is noted that employee time card wage hours are duplicated. Eg Employee schedule is for 7.5 Hr, but in time card it is 15 . Hence when we try to edit the hours to 7.5 and save, we are getting below error message, This is relating to a absence.Error Can anyone instruct to resolve this ? Absence reason is mandatory for employee to report absence and but we have not specified a default absence reason.However in absence  window we can see employee absence relevant to this day is with a absence reason. But when we try to change the hours in time card  we are getting this error.

We have a flat position structure (do not have any access setup through positions)in this case can we just avoid having positions at all in the system ? I mean, can we just skip this setup completely?Will that have any impact on any other screens/functinalities ? Please advise

Good day, we have a User who’s Date Format looks like this when creating Travel Requests, Expense sheets etc.:We would like it to be changed to this format:She has updated her Google Settings but it made no difference. Any advice in this regard? Thank you.  Anya 

Hello !Hope you re All going well.My customer don't have the recruitement module but they need to create an expense sheet for an applicant. This applicant made some expense to go to the interview and we need to reimburse him with his own payment information. Is there a proper solution ?