HCM (Human Capital Management, Payroll)

Hello, Our company are looking into offering our employees the option to buy and sell holidays and were thinking of how we are going to manage this. We use IFS for HR and Payroll, however we are new to the system and unsure if this is something it can manage.  Any advise/feedback would be appreciated. 

Hi,I am facing an issue with mismatch in Unused Days in ‘Absence Limit Days’ Please see above screenshot, it is showing Days Used as 6 and Days Unused as 20. When clicking on Details, it is showing Unused Days as 18. I have checked employee has applied only 4 days leave, so why it is showing unused days as 18, it should be 20 days? How to correct this mismatch? ThanksVikas Jain

 I am currently working with a client undergoing a major organizational restructuring. Naturally, this will impact various aspects of IFS, but especially the graphical organization structure.Everything from the hierarchy of organizational units to transfers between different units will be affected over a three-month period. This is not a very common scenario in any organization—certainly not on this scale—given how many individuals and units are involved.What is the best way to approach this? Where should I start, and what are the key elements I must not forget or overlook? Any insights or past experiences you can share would be greatly appreciated.

Hi , What will be the impact if we inactive the Below mentioned Back ground jobsCalculate Unprocessed Timrep IntervalsGenerate Timrep Intervals and Hours Kindly please help ​@ADDMARIAE

 When I manually report absence clockings, the clockings show up as 2 records in Employee Interval.  I’m expecting 1 record in Employee intervals. Below I would expect 1 line for the ‘In Absence’ and ‘Out Absence’.  I’m not getting that result, i’m getting 2 normal clockings when they should be an absence and am left with an open Absence.  Any help would be greatly appreciated. Thank you,Ed 

Hi, Is there a way to limit employees from connecting their expense sheets to organizations in which they do not have an assignment?In below example, employee 10198 is assigned to organization 1510. But he can create an expense sheet connected to any organization. The example shows an expense sheet connected to 1410.   Thank you in advance!

Hi all,We’re on IFS Cloud 24R2, and I’m trying to allow employees to book Bank Holidays via the Quick Absence screen (My Self-Service).Right now, Bank Holiday is not set up as an Absence Type. It exists only as a wage code, which is linked to the Absence Category = Leave.When users open the Quick Absence screen: The Bank Holiday option doesn’t appear in the list at all. The Bank Holiday date itself is greyed out (not selectable). The wage code is correctly set up (Absence Category = Leave, Can be Reported by Employee = Yes, Day Type Rule = “Can overlap non-working days”). But since the system isn’t picking it up in Quick Absence, I’m wondering:Does Bank Holiday need to be set up as a proper Absence Type in IFS Cloud to be bookable via Quic

In Apps9 prior to upgrading to Cloud we used to use the API call Time_Pers_Diary_Result_API.New and Modify used to work. Now this is the only code I can find using the debug tool in 23r1:DECLAREreturn_array_ Time_Registration_Manager_Handling_SVC.Dialog_Result_Structure_Arr;cursor_ SYS_REFCURSOR;BEGINreturn_array_ := Time_Registration_Manager_Handling_SVC.Do_Report_Date_Range_With_Intervals('TIME_REGISTRATION_ATTENDANCE', 'FALSE', 'TRUE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', 'FALSE', '10', '826', TO_DATE('2025-04-09','YYYY-MM-DD'), NULL, 'JEH', NULL, NULL, NULL, NULL, 'M', 'M', NULL, NULL, '', NULL, NULL, 'L', 'O', 'NAT_DB', NULL, NULL, '101481020', NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, NULL, N

Hi,We currently have a need from time to time to correct current absence limits (Total Unused Hours) in IFS Cloud.  Mostly due to data entry errors.From doing some searching it seems this was possible in earlier versions of IFS, but there doesn’t seem to be away of doing this in IFS Cloud. We not using carry forward limits so it’s not possible to do this via import unused limits. Am I missing something?

Could anybody help me to understand these two tables? create table company_emp_tab(  company     varchar2(20) not null,  employee_id varchar2(11) not null,  person_id   varchar2(20) not null, ...)primary key (company, employee_id)create table company_person_tab(  company_id             varchar2(20) not null,  emp_no                 varchar2(11) not null,  operator               varchar2(30) not null, ...)primary key (company_id, emp_no)I see that company_emp_tab belongs to the ENTERP module, while company_person_tab belongs to the PERSON module.Is the operator = user_id?The name company_person_tab suggests it is meant to store information about a person, but it seems to store employee data instead.

Is it possible to send an email directly to the case contact from within IFS?We would like to start measuring time to case completion from this point. 

HelloCan someone explain to me how / where I can configure the fact that I wan absence to be counted as 0,5 or 1 day not according to Time card.In my exemple It’s counted 0,56 due to the fact that employee has got de 8 hour a day but with 4,5h in the morning so it’s counted 0,56 and not 0,5. Can someone please help me ? Many thanks

Hello,I create a training event form. I want to know how can I filter observation of participants for supervisors?I should mentioned that I set up position access set up but all supervisor still can see all participants in training event form.I want each supervisor can only see related participants.Is there any form for setting up this access?

Hi We are trying to add work location on our employees via projection. By Work Location i mean the work location tab under employee file → Employment → Assignment. Via devtools we find that IFS itself uses this call: /main/ifsapplications/projection/v1/PersonnelFileEmployementAssignmentsHandling.svc/CompanyPersonSet(CompanyId='XX',EmpNo='TEST1234')/AssignmentEmployeeWorkLocationSet. But when doing this ourselves we have a problem. Because in the request body we are required to send SeqNo. But we dont know how to get this. In the database it is an easy SEQUENCE.NEXTVAL. How do we do something similar to that nextval functionality with projections. The only alternative i can see right now is to do a Get call that gets all Employee Work Locations and then find the highest and add +1. But this seems like a bad solution.We are on 10.8 right now

Hi All,There is a requirement to include attachments of expense sheet to Travel Expense report.Would it be possible to know if this possible, please?Thank you in Advance.

HelloI wonder for a client, if it’s possible to link Position to Organizational Units in order that when you select an Unit, you can only have the Position liked to it showed ?If you’re in Graphical Unit A you can only select position A1, A2 etc..; and when you ‘re in graphical Unites B you can only select position B1 or B2 … Thank you for helping me ! Bests regardsStéphanie MINEL

Hi ExpertsI would like to know how to add more fields as Protected Information? (ie: Dependent contact number) I don’t see any add button.RegardsHami

Hi,As a new version on report ZUS Z-3 has been released, it is required that the report is updated.The changes are in piont 6 of the report in which a new absence should be included.I attached a new report version and a file with description what exact canges are required in report confoguration.Regards,Jan

Hi All We just implemented SU9 on 24R1 and after that the project radio button which shows up shortcuts saved keeps disabled. I cannot find the little setting related to that. Can anyone direct me where it is? Even if I try to save it as a new shortcut, next day I try to register time, still shows up with the button disabled. Anyone knows how to keep it enabled each day a user needs to register time?  Thanks,Asela

We’ve setup a specific document class as a default one for documents on expenses. Setup looks like this,This setup works in one environment but doesn’t work in other, is there something missing from the setup side that users are unable to access this document class ?

Hello,Has anyone noticed when you confirm days in time card under the day info, the results disappear.Our client has IFS Cloud 24.1.7Does anyone know what causes this or if it will be fixed in an update? Before confirmConfirming  After confirm Thank you in advance!

Hello All, We are using IFS Apps 9. We would like to use “IN org” functionality when employee works for multiple departments and want to clock their time against the department they are working for.   I don’t see a “OUT org” object name. As a result in the Clocking Tab, the In Department doesn’t match the Out department. Any assistance is appreciated. Thanks  

Hello,The company has work bench clocking to record Labor hours, which works well. We are trying to introduce T&A clocking for payroll and fire recall only. However, when we have added the terminals, the clock attaches to the labor class and absorbs labor and overhead charge. Please can you help me to detach the manufacturing labor from the T&A clocking but continue with the Manufacturing labor for the bench top clocking?Thank you      

Hi, Scenario:We have an employee not working on a set schedule and project time reporting.Reality could look like working 10 hours on a Monday, 4 hours on a Thursday and then not working again for two weeks.   I’ve tried different schedule scenarios and Time Base, Time Registration Base, Rule Types, Parameter List, Wage Codes – you name it. No matter what I do we can’t seem to get more hours than 8 to Results (unless I change Work Hours Sum in Day-by-Day schedules) while reporting 10 hours project reporting. We want this employee to be able to report his project time without having a set schedule with already defined hours. Is that even possible? We want the project reporting hours to match the hours going to Results. If possible, what needs to be done to set this up? This Employee is not entitled to Overtime compensation. /Anna

Hi, Is there any option to dynamically translate amount into words in arabic in IFS reports? Please help