HCM (Human Capital Management, Payroll)

Hi everyone,We’re trying to implement a very simple overtime policy in IFS Cloud HCM / Time & Attendance (24R2) and I’m struggling to get the rules to behave as expected.Business requirementEmployee group Weekly contract What should happen Full-time staff 37 h 30 m Never allowed to enter (or have calculated) overtime. Part-time staff Anything < 37 h 30 m Can book additional hours up to 37 h 30 m; anything beyond that should switch to normal overtime.  What I have tried Overtime Rule Period Type = Week Full-time rule → Period Qty = 0 Part-time rule → Period Qty = 37.5 and “Max Hours” on the first overtime interval Rule Types linked to each Overtime Rule and assigned to employees via Employee Schedules & Rules. For part-time, I set the first interval after the contract end to an “EXTRA” wage code and limited the hours to 37 h 30 m. Recalculated clockings. Issue Full-time employees can still pick an overtime wage code on Timesheets / T&A.

Hi everyone,I’m currently logged in as an HR user in IFS Cloud and have noticed that I can view the documents of my manager(supervisor), who is also part of the HR department. This raises a concern, as these documents may be confidential and should ideally not be accessible to peers or subordinates within the same department.Is there a way to configure access controls so that HR users can only view Their own documents Documents of employees who report to them but not those of employees at the same level or above in the organizational hierarchy (especially within HR)?I would appreciate any guidance on how to set up this kind of access restriction, whether through permission sets, document access roles, or any other recommended configuration in IFS Cloud.Thanks you. I have attached a screenshot for your reference and all the 4 documents that can be seen in below SS related to user HJ should not be visible to logged in user MW  

Hello, Is there an easy way in the Human Capital Management module to restrict managers from being able to approve their own expense sheets? Currently, their own expense sheets show in: Human Capital Management>Manager Services>Expenses>Expenses to Manage And they have the ability to approve the expense from there (even though we have asked them not to). I am not extremely familiar with this module, so I may be missing an obvious solution here. We are using IFS Cloud 24R1U4 Thank you! 

Hi All,I'm having some difficulty defining an access role where a user can only remove authorizations.Specifically, an HR employee is responsible for performing a final check and must be able to remove authorizations, bot project input and attendance, but not authorize them. The authorization action is reserved for another role.The deletion of the input is also not needed - the person only needs to remove the authorizations.Does anyone have suggestions on how we can define this kind of role in the cloud environment?Thanks in advance!

When swipe the card time clock  machine shows below error Field [ABSENCE_TYPE_ID] is a required field for leave requests and requires a value. It has enabled the card driven execution for absence request in time clock and  Access granted via access role connected time clock user used to setup the time clock Has anyone encountered this issue before or knows the reason behind it

Hi Community,Does anyone know whether IFS Time Clock can be used with a fingerprint / facial recognition type device. All we want to do is set up IFS time clock such that Time In / Out are recorded with a finger scan or a face scan. The customer doesn’t want to use a card reader.Thanks in Advance!Malik

Hello Community,Is there a way to extract the total registered overtime hours for an employee in IFS cloud? Thanks

Good day.  We added a CompanyID to the Person Name (after the Surname).  In the Employee File though we would like to only have the Name and Surname of the Employee Displayed without the CompanyID behind the Employee Surname.Please can you assist with correct steps to take to ensure Employee Name displays as required?Thank you.Anya

After entering an entertainment expense item, a new box called “No Agenda” pops up. However, we don’t know where such an agenda should be added.We’ve tried filling out all empty field (References, text fields, etc.), there is a guest list registered, we’ve also added attachments to the expense lines.Does anybody know how this works?We are using IFS Cloud. 

In our setup, employees report time via FEND linked to IFS. Currently, the time reporting window shows upcoming weeks as well, allowing users to enter time for future dates.We need to restrict time reporting to the current week only, either by hiding future weeks or triggering a validation error if attempted.Is there a way to configure or customize this behavior?Thanks, Vihanga

L.S., in Cloud 21/R1 Curricululum, the following is mentioned for Payroll Integrations;with slide start/overview: It seems that for the following: There are standards defined or available (I recognize ADP): Is this indeed the case?Is there a standard available for interfacing with Exact?

The Specifice Sales Prices has a field for Markup Percentage and Markup Price.  Neither of these are editable and are not able to be set when create a new row.  How is this supposed to work?  How would I go about changing these fields.  I can set these values when working wth the Standard Sales Price.Thank you.Patrick

Hi All,I’m trying to delete an employee under a specific company, but I’m encountering an "insufficient rights" error. Could anyone please advise what access or permissions are required to perform this action?  

Hi Experts,I’m trying to do a overtime calculation using the calculation formula definition, I'm basically trying to fetch a wage code from time card results and multiply by 1.5 and display in another wage code,the below is the setup,      I’m not getting the anticipated results, Could someone help me to understand what am i doing wrongly here. Best Regards,

Hi I’m trying to configure a new Employment Assistant with the HR Assistant configuration.One of the things I would like to do, is setting a value as default in some of the fields.This one as an example:  Hope someone can give me a hint here, or kill my hope of fixing this :)Regards,Kathrine Rane

Hi HR ExpertsWe have 2 leave types, statutory and non-statutory. Through the Request Absence feature in IFS, the employees can select only the leave type statutory. So that works fine. Type non statutory is turned off as shown below. How can we automatically activate for selection on the absence request once all the statutory leaves are used? [I know manual activation is possible through edit in the screen]  Version 24.1.9Thanks,Asela

IF i was setting up docman classes (six ) per region and havig about 15 regions….I was to attach existing document to the right employee (incase the bulk upload was provided wrong employee detail for one document oout of many ) how do i make sure that when get use the right employee file page doc attachment with the classes and formats ..the document is alread in IFS except that its assigned to the wrong employee…I expect before detaching the document making a not of the “doc number” and detach to get rid of wrong employee association. However with the right exployee attach the existing “doc number” one shoudl go through the  attach existing button before the New document and search for the document , however here it shows all document within IFS right from invoce expenses etc...expecially with Multiple companies / regions / classes ..how to customise what is able to be shown in the attach existing page !!! My issue is its showing all types of document not the employee file related cla

Hi Everyone, Can anyone point me to some examples of setting up Absence actions?  I checked the help and it doen’t make things very clear. I’d like an absence action to be created when an employee returns to work.  I can make it work partially using T-ACTION with the following parameters:1;2;2;1;10;5;10;1I’m struggling with paramter 4: Start Day Value; does anyone know what values are acceptable in this parameter?  What value would I enter for the end of the absence (ie, when the employee returns). If anyone has any examples of Absence actions I’d be really interested to see. Many thanks, Scott 

Hi, In APP10 IEE, is it possible to prevent employees from manually editing their time using the time card feature, while allowing them to record time only through the time clock option? 

The client pays OT based on the region employee is from, If employee is from region A then they will be paid 1.5x times for anytime worked more than 40hours a week, if the employee is from region B they will get paid 1.5x times if they work above 48 hours, whereas for hours 40 - 48 its 1x times.All the employees has 14 day schedule where week 1 is of 33 hours and 40 hours in their second week.The employees are monthly salaried so they are mostly automatic insert of normal hours in time and attendance time base.These employees have only two wage code which generates times, one is 100 for normal wage hours and 200 for Overtime worked.Can someone help me understand how we can configure this using balance functionality.The maximum time an employee can accumalate is 80 hours. 

Is it possible to record attendance by manually entering just the card number in the Time Clock window without using the physical card when card-driven execution is enabled?

When a manager creates a request, selecting an employee, the employee column shows the manager's photo, not the employee's photo. Is this standard or an error?  

Hi,Is it possible to register training participants in groups and not individually?Currently, to register several dozen participants, each must be added separately. Similarly with training plans.

Hello, in updating / adding a new address under the person record the following list of values are displayed in “Address Type”:Are these values customisable? 

We have two companies, each with one site.  A couple employees are transferring from one to another, and we'd like to know if there is a "best practices" we can follow to avoid complications or mistakes along the way.  Specifically:1) Shop Floor Workbench - Can a single employee, in one of the companies but with access to both, clock in/out of operations for each company?2) Cost accounting - I believe org assignment for a given employee is the (passive) driver of directing costs to the appropriate GL.  For a single person, migrated from one company to the other, do we have to create a new Employee File for them in the new company?  Should we term the Employee File in the older company?  Or would we want to keep the old employee file active to allow logins to SFW for Company A operations?Are there any best practices guidelines for this type of use case?Thanks.