Finance (Financials)

Hi,We are trying to see if there are any out of the box controls surrounding changes that are made to (supplier banking information) that go beyond permission sets.Location: Application Base Setup > Enterprise > Supplier > Supplier (payment tab) --> Right mouse button (Supplier banking details..) Given this is an area of risk i.e a user with access changing supplier details to their own, we want to know what mitigating controls are available.THanks 

Community,We are working fine with M type voucher, but when we are uploading external Q type vouchers, I encountered below error, does it mean external file in IFS only works with M type voucher?  Thank you.

Hi all, Is there a list of all standard interfaces available in IFS please ? 

Dear All,In standard IFS, is it possible to configurate as mandatory the connection to a financial project when creating a task from a work order. If I create a task from a work order (not linked to any order at that point), I can click on release/work started/work done without filling any financial project. If someone knows if it is possible as standard IFS to configurate it, I would be glad to hear from you !ThanksLaurent 

Hi,  Can these 2 questions be answered if anyone in aware please?Can we re print a printed BOE? Can we re pint a cashed BOE?Thank you

Hi All, Can someone please tell me how to use the function Period Allocation in Manual Supplier invoice as when I clic kon the box of Period Allocation it doesnt mark it. Even when I create a line with the account and Cost Cent it doesnt allow me also nothing when I do RMB on the line it doesnt pop up. Even in Posted Status it doesnt work. Is there some step by step setup guide to get this working? We already created voucher type X in all the periods for the year etc.  

Hi, We are interfacing the AP invoice from third party system to IFS (Manual Supplier Invoice), while interfacing the PO connected invoice .  The invoice is not getting created in IFS. it shows error at interface log as “You are not allowed to use ledger account!”. however the AP accrual account is used in automatic posting on PO connected invoice to post the entry. the AP accrual account is marked as “ledger account” in account master.How to resolve this.? 

Wondering how users are reviewing/auditing the Payment Orders ?Old school was a stack of invoices attached to the ACH total page.In IFS I can see all invoices on Payment Order items,  but doesn’t appear to be any right mouse buttons to take you directly to the supplier invoice to look at the attached document (invoice)

Good morningDoes anyone know what the underlying view is, used in the standard ExtPosPayCheck external file type?

Hi,I am currently going thru a year end audit and don’t know the answer to the following question: What is the difference between the following 2 business events with the same description? Thanks … Mark

One of our customers have opened a Joint Venture in India and states that there are compliances India related to where the backups are been held - "In order to comply with Indian Company Regulations the back-up of the books of account and other books and papers of the company maintained in electronic mode, including at a place outside India, if any, shall be kept in servers physically located in India on a periodic basis."Do we have anyone else out here with similar user stories addressing this concern in their current practices? Specifically looking for cloud hosted customer user stories.. Is this something considered on India localization?

Dear all, the IFS standard setting is that the currency rate will be taken from the invoicing date. As we are handling projects the relevant date is the handover date and not the invoice date - it is not possible to create the invoice on the same day as the handover takes place.We are not allowed to create invoices which are dated back in the past (this will be claimed by the external and internal auditors). Example, we received the handover protocol on 05/01/2023. We already made the tax reconciliation/reporting for january so we closed the period already.The correct currency rate would be the rate from 05/01/2023 but it’s not possible to change the rate directly in project invoice. How should the data set be modified in order to have the correct scenario shown in IFS?How do you handle this scenario.Thanks for your response.BR Linda  

One of the customers is facing challenge with balancing the posting proposal of manual supplier invoice, due to header currency rate is not the same with posting information line currency rate.Error message ID: Accounting Currency not BalancedError Details: Net amount in accounting currency ####.## does not match with posted amount ####.## in accounting currency SEK. This line currency rate cannot be manually edited and only relevance of this currency rate is that it is the rate on original created date of the attached invoice. But the customer has not ticked the “Use File Transaction Date as Voucher Date checkbox” in external supplier invoice parameters window at the time of voucher creation. Please help to share your ideas and any known reason/solution for this issue. Thanks.

We have a number of customers who utilise staged billing and have found that once invoiced a staged billing line cannot be backed out and changed. This is surprisingly common in many industries and requires some very unusual workarounds and fudges. When an invoice is cancelled we think this should reset the staged billing line so it can be edited.

Hello,  I need to create manual customer invoices with a ledger account at manual posting. Is there a way to do that ? I tried through manual voucher wich is impossible too. How is it possible to override this limitation ? Best regards

If you have supplier payments without a tax transaction being created, how do you add them to the automatic tax proposal for 1099 printing?

We are using the cloud based version, and running 1099’s to test and noticing the NEC form is only printing two per page, and not 3 like the standard is. Guess I’m wondering when it will be updated to 3 per page or if I’m going to have to do it by hand this year? Approaching a week before postmark due date!

We have made payments to suppliers who were set up incorrectly and aren’t being pulled into the tax transactions screen and thus the automatic tax proposal.  is there a way to add a manual tax record so that 1099’s (similar to a misc payment in a payment proposal) can be printed or do we have to create fake invoices with the proper tax lines to generate the required tax transactions?

Hi Team, Can Anyone help me on below issue   

Community,We have bunch of products that are returned from customer. they are being repaired/replaced/scrapped and stocked later on.our question is, what is the best practice to have them costed differently under the same part no? basically they have the same part no as the brand new product,  currently in our system, the standard cost cannot be split.thinking of using condition code? will that work? Thank you.

We are currently using IFSAPP 9 and have not completed a Yera End properly since 2005.Whilst investigating the options around GL Archiving, we have come up against you need to have completed Year End process before being able to Archive. Our questions are.Do we have to complete the year end process and transfers for each individual year since 2005.How do we deal with transfers that will affect the next financial year reporting when accounts have been agreed.Any short cuts or known work arounds. I have in my long distant memory  that an IFS consultant helps one of my previous employers do many years within an hour or 2 and allowed us to continue doing year end process form that point onwards.

VAT group registration - is there a connection of companies, where one is as a representative of the whole group and it transfers the total VAT for the group as a whole to the tax office - is it solved in IFS10? Thank youRomana

Could someone please briefly explain how to process WIRE transfers (Supplier payments) in IFS Cloud? Is the same way of defining a Payment Method - WIRE, connecting to a Payment Institute and the Supplier master, and defining the electronic payment address? Many Thanks

HiI have created an external payment file The mixed payment that I created after loading does not include the invoice numbers that are in the file and on the customer’s account.Can you advise what is wrong with my template please? 

Hi,Need expert help on US 1099 Tax reporting.No data showing up in the print preview of the report though I have setup all the basic data. I have checked the tax transactions and found data are available for the reporting period. Any idea what’s need to check? Thanks in advance