Finance (Financials)

Description:The current behavior of the IFS application allows the addition of erroneous characters when creating manual supplier invoices. However, this can lead to issues with successful SAF-T XML file generation.As an example, if we added an erroneous character (Ex: Unicode character without visual representation) as a part of an invoice number, when creating a manual supplier invoice. After that when attempting to generate the Norwegian SAF-T XML file for that specific period, the system does not allow successful creation due to the presence of the erroneous character in that invoice.Steps to recreate the example:Create manual supplier invoice including an erroneous character, when defining the invoice number. Here attached a snap of an external supplier invoice template including a Unicode character as erroneous character in Inv. No tab.  And update it to the GL.  After that, generate the Norwegian SAF-T XML file by using Audit Interface Assistant tool for the particular period. S

Hi All,  As a company we are looking to see about the automation of supplier invoices,  we receive a large percentage of our invoices through email in PDF format, and looking to see if there is a program/ procedure that would take the pdf and enter the relevant information automatically into IFS.  We would need the pdf read to pick up invoice number, supplier name, purchase order etc.  At this point we don’t want the invoices matched to the po we just need them registered on IFS to reduce manual entry.  Many thanks!

Please see my attached files. I want to be able to filter >= &invoicefrom from my report. Settlement Period From is invoice date. Sample, 05.02.2024 from db format is date, month, year from value list. In Filter Criteria, when I set invoice =& invoicefrom   (like 05.02.2024) is returns data as expected. However, if I set to >=&invoicefrom (like 05.02.2024) it returns the whole data, which I don’t need. How can this issue be corrected? Eventually, I want to set my report like   invoice >=& invoicefrom  and  invoice <=& invoiceto. Thank you in advance.

Currently only IFRS16 and US GAAP are provided as Accounting Standards for Lease Accounting in IFS Cloud.  Does anyone know if there are plans to add other Accounting Standards such as FRS102 UK GAAP?

We have an Advance invoice with an open amount of $219.58 and and Advance Credit for (219.58).  Is there any way to offset these in mixed payments?   

Has anybody experience issues submitting CIS Monthly returns and supplier verifications using the IFS Connect functionality in Apps 10 UPD13? error returned in application message Exception while sending data Caused by: java.net.ConnectException:Connection timed out: connect  

Hi,Sometimes our suppliers send sample items to us at zero value which we have to raise a zero value PO for and then book in as “stock item”.I have been informed that when our stores try and GRN an FOC item it brings up an error message (I have not been informed what this error message is).We then have to amend the PO line to 0.01 so stores can book into stock but the supplier invoice will be for zero value.  This 0.01shows on the GRNI report and we have to write it off.Is there another way to book into stock at zero value please?Thank you,

Hi,can someone help me to find below  “matched checks per payment” option in IFS cloud ?  

Hi. Is there a good solution to avoid/accept a balance in parallel currency on Mixed Payment?It is very troublesome to remove it 

Hi All, What does this error mean and how to fix it? We are trying to create PO from a REQ but receive the following error: Field (TAX_BASE_CURR_AMOUNT) is mandatory for Source Tax Item Purch and requires a value

As per the current design of the IFS Group Consolidation design, we are not able to combine income statement accounts with balance sheet accounts in one IC elimination rule.What is fundamental rationale behind this design? Is there any accounting basis for it? There are some businesses scenarios where one leg in an expense account of a company whereas the other leg is in a balance sheet account of another company.For example, in reimbursements, one company will credit the amount to reimbursement account (Current Asset) and whereas it will hit an expense account in the other company.  So these kind of transactions will not be automatically eliminated as IC rule cannot contain both IS and BS accounts. What is the recommended approach (best practice) to handle such scenarios automatically?

We urgently need a mechanism in IFS to prevent ordering materials or charging time against a customer job with a credit hold.  Does anyone have any suggestions on how something like this could be done? I would appreciate any thoughts. 

Is there a way to know how long it takes for an approver to authorize? 

A tax proposal is created and printing the summarize report.  It seems that the proposal is not picking up the Voucher K: correction on two tax codes.  Has anyone seen this before?

Community, any idea on below error? Supplier Invoice posting proposal window, after receipt is to match, system prompted error. see screenshot below. both purchase order and supplier invoice are all in currency USD. 

Dear all,based on OECD timeline, new international tax system called Pillar 2 should be applied in 2023. This should affect multinational groups with consolidated revenue over €750m.I just wanted to double check here, whether IFS is giving any attention to this and if we can expect any support in IFS application for this?Thanks Janhttps://www.oecd.org/tax/beps/tax-challenges-arising-from-the-digitalisation-of-the-economy-global-anti-base-erosion-model-rules-pillar-two.htm​

Dear all,Can someone please share, if there is a detailed CAMT test plan which includes the basic data set up guidelines.  Thank You!

Hello.  When an advanced invoice is created and is in preliminary state, is there a way to change the delivery address? Below is a preliminary advanced invoice. I can change the invoice address but I can’t seem to change the delivery address ID.  

Hi All,Expecting your valuable advice on this:Supplier ledger open items report does not tally with the relevant suppliers GL accounts.When we further investigated it is found that the difference is due to the exchange gain/Loss is updated in the GL accounts but not in the report.The client need the exact GL balance to be reflected in the supplier ledger open items report. Please advice.Unrealized Gain amount which tallies with the GL account balance difference G/L A/C  GL balance  Supplier Ledger Open items Difference 1361005   225,551.69                                         241,386.54   (15,834.85)   Supplier ledger open items report reflect the value before the revaluation.   

Hello I am looking for a third party to enable the scanning of Supplier Invoices for our Company in Denmark. We are currently using  Apps 10 - UPD19 Kind RegardsPaula 

We bought an asset in Jan, and was told until April that the asset was put in use. How do we catch up the first 3 month’s deprecation in April? We’ve closed the book for Q1. Thanks!

Hi,  I am currently trying to create a “partial customer payment rollback” as need to credit original advance invoice and generate a new advanced invoice against a new customer order to match this payment too.Unfortunately, the payment was received in the previous year which has been closed and audited.I have unmatched the transactions in the “automatic transaction matching” screen, but when I attempt the “partial rollback” it tells me that this cannot be completed as that period / year is not open.I am concerned that if I open the period for the previous year then this will amend the previous years figures.  Can you please advise?Thank you.

Hi,  When we want to activate an object via “add investment - progress” we get the following error: The operation “makeready” is not allowed for FA object transaction objects in state “rollback’. How can this be solved?Thank you.Nikita. 

Hi,We are using App9 and looking for a solution to handle Employee Payments Using ISO20022.As of now we do not use HCM module and the Employee Expense system is separated from IFS.We have requirement to make the employee payments through IFS and using ISO20022. We will be moving IFS Cloud in few years time.What is the best approach handle this in App9? We have some thoughts around this and have identified few options. But, not sure which is best and simple.Register Employees as Suppliers and integrate with Employee Expense system to create a external supplier invoice. Create Employees as External Payment Recipients and generate a Non-Supplier Payment with a integration. Is there a External File Template for loading a Non-Supplier Payment ? Use the HR module and register Employees in IFS. Use Employee Payments. We do not want a heavy setup HR module that make it complicated.ThanksGayan

Hi, Sometimes we need to create RMA for only charges, i.e. there is nothing to return  so we can not use “receive” process.We create RMA and we Create Credit Invoice,  but we can not close the RMA. The RMA is still in status “Released” and is “hanging” in the system.Do any of you have an idea how to work with RMA for only charge-lines? Br. Barbara