Finance (Financials)

How does IFS collects approvals for supplier invoices? When an invoice has multiple lines and an individual needs to approve several of these lines, the approval exceeds the specific person's approval level. This is because IFS thinks per line when applying the approval, but when it aggregates the amounts, it exceeds the person's approval authority. Therefore, we're wondering if there's a technical solution where IFS would move the approval forward to the correct approver if the amount is higher.

Hello  We have two companies set up in IFS. Company 1 has a customer invoice that is currently unpaid. Company 1 will be dissolved soon so we would like to move the invoice to Company 2. Is there a proper way to do this in IFS?  Any assistance on this would be appreciated.

We load supplier invoices (processed by Pagero) and they arrive in External supplier invoicesIn some cases, we need to change the tax code (derived from the supplier) in the lines and would like the system to recalculate tax amounts, non-deductible tax amount when a change happens. Example:Supplier has default tax code: P22 (22% tax rate fully deductible).Invoice line 1, shows tax code P22Invoice line 2, shows tax code P22If on invoice line 2, we change tax code from P22 to P22-50D (22% tax rate, 50% deductible) we would like the system to recalculate Tax Amount and Non-Deductible Tax amount Is there such option in IFS (we are in version 10 update 15) as this is quite time consuming to manually update net amount, tax amounts, non-deductible tax amounts in invoice lines and invoice tax information?  

Hello all, My customer has created an invoice on the 1st of May for a customer order which has been delivered 4 months before. Each month, on the 4th the interim sales voucher is created to recognize accruals.  Since the invoice has been created on 1st of May, before the interim sales voucher creation for April, it seems the system did not include the order in the accrual for the month of April. Is that a normal system behavior?  It is written on the documentation that the IS voucher is created for a period. As the invoice was created in May, the order should have generated accruals in April from my understanding. If someone has some ideas/ views to share about it, I’d be very grateful.ThanksTanya

Hi Team,It would be great if any of you can advise how chart of account should be setup for below posting controls and what is the logic used? ( whether same account should be used for counter postings etc)   

We are currently in a dialog on a case with Support for improvements, but I’m curious about response times for other cloud customers in GL Balance Analysis/GL Balance Analysis Basic.Queries like the example below returns 84 accounts + balance in about 5 seconds when there are about 60 000 records in ACCOUNTING_BALANCE_TAB for the filter. A similar search for other accounts use about 2 ½ minute to return 33 accounts +balance for about 1,2 millions records for the filter in the same table.Our Size on Disk represent the amount of data since Go-live in April 2023.I’m looking forward to get more knowledge about your experienced response times for similar queries, your size on disk and if you have enabled the In-Memory Acceleration Package.Example search for year, period(s) and account(s)Size on disk from our test environment - about 700 MB more in PROD today 

I’m currently experiencing issues when pulling my GL Actuals into my Planning Entry when completing a forecast for the remaining year.I use the standard functionality to complete this task, however, I get the following error message.This will be across multiple companies, The message does not allow me to determine which items have uploaded and which haven’t. I don’t have a mechanism to allow a quick review and is very labour intensive.Has anyone experienced the same issue, or have a better process to complete this?Any help would be much appreciated.Thanks

Where can we get a listing of transaction codes from the ERPs to allow us to analyze which transactions we would consider “manual journal entries”. Are these codes subject to stricter control within and outside of the IFS system? Also does IFS APPS10 have the capability to implement a “park/post” feature that enforces segregation of duties for manual journal entry prep and post? Thank you,

Hi,I am currently working on an Avalara tax integration for a Canadian customer.Does anyone have experience with Avalara Tax integration for a Canadian company? Your insights will be most valuable when sorting the questions below. 🙂The correct tax amounts are in the application message for the Avalara tax return. However, IFS fetches only PST/HST/QST taxes, and the GST amount is dropped from the Customer Invoice tax line. 1. Is there any special IFS Application setting for a Canadian delivery address?2. Why are GST/TPS taxes not fetched in Customer Invoice lines?3. Why does the Application receive the country as the jurisdiction code for the GST/TPS tax line?4. Is there any special configuration on the Avalara side for Canadian tax? SS - Application Message SS - Customer Invoice   Thank you

Hello Dears i want to get some ideas about how i can track the No. of invoices that were either posted or Noted in Posting proposal for a specific user  i have asked each one to type his name in the invoice receipt field in the invoice header , but i have no idea how to get use of this data and how to fetch it 

Is anyone using this space in Cloud and might have documented instructions they are willing to share?  

We already reconciled the 4/1/25 bank rec.  A clerk made an error and brought in another bank rec with a date of 4/1/25.  IFS will not let us remove the bank rec.  The error is that there are matched transactions.  I believe it is from the original 4/1/25 bank rec.Is there a way to un-finalize the original 4/1/25 bank rec? Thanks  

Regarding the pain002 file status report upload, we have received 2 files. One file has ACTC - Accepted technical validation, and the other file has ACCP. Once we upload the file which has the status code ACTC, then the order got acknowledged and the status code got changed accordingly. But when we upload the next file which has status code ACCP against the payment order, the system says that cannot acknowledge the order which is already acknowledged and the status is also not getting updated, it remains with the previous status code.How to handle this in IFS?

Hello,We are currently migrating from IFS Apps 10 to IFS Cloud and have encountered an issue with the CIS data migration. Since CIS was previously an extension and is now part of the core IFS Cloud product, we expected its data migration to be included in the standard scope. However, we have been informed that this may be a billable activity.Has anyone else in the UK gone through this process? If so, was the CIS data migration included in your standard migration, or were you charged separately for it?Would really appreciate any insights!

Hi,We need to give a solution to one of our clients (Using IFS Cloud), who want to account for the lease modification under below changes to the lease contractLease Contract SampleVersion 1 –Lease Period: 11/1/2021 to 5/31/2027Incremental borrowing rate as at 01 April 2018: 16.44%Monthly Effective Interest Rate: 1.28%Lease Payments: Beginning of period              11/1/2021 to 11/1/2024        160,000              11/1/2024 to 5/1/2027            184,000            Version 2- ModificationLease Period: 5/1/2024 to 4/1/2034Incremental borrowing rate as of 01 April 2018: 10.15% (from 5/1/2024)Monthly Effective Interest Rate: 0.81%Lease Payments: Beginning of period              11/1/2021 to 4/1/2024        160,000              5/1/2024 to 4/1/2026           291,667              5/1/2026 to 4/1/2028           326,667              5/1/2028 to 4/1/2030           365,167              5/1/2030 to 4/1/2032           407,517              5/1/2032 to 4/1/2033           454,102              5/1/2

Can we recognize cost of good sold when the actual delivery has not done, but a stage billing invoice has created ?

Hello -We are on apps10 update 25.  We are looking to use the advance customer invoice to bill our customers a prepayment amount.  I have been through all of the posts and see that the instant invoice has a check box to make it an advance invoice.  Then at some later point, the final invoice can be connected to the advance invoice.  I can not get the advance invoice to post so I assume I am missing some setup steps. Create collective vouchers is using IP19 but can not create due to unspecified errors. When I print the instant advance invoice, it is coming through as an invoice type of INSTINV with an invoice series of II.  I think it should come through as invoice series AD.  Also, the RMB from the instant invoice to select advance invoice is not available.  Does anyone have some guidance on how to setup the basics to use the advance invoice?TIA

We are running Apps10 UPD19 and are having problems with our Advance Invoice printouts.  This started in UPD14.When we print an Advance Invoice - if Finance overrides the default description (Prepayment) to anything else, the line item section of the invoice does not print.  It goes directly from the header section to the subtotal.If Finance leaves the default text as Prepayment - the invoice prints correctly.Looking at our report archive info - IFS uses our Invoice (CUSTOMER_ORDER_IVC_REP) Report definition for Advance Invoices.  When I compare the XML data for both invoices (prints correct vs. drops line item table), both appear to be correctly format XML files and the descriptive text is in the same tag (<CUSTOMER_PART_DESC>).  The solution IFS support provided is to use a different report layout, except the report layout that works is an old layout with the wrong company contact info.  I’m trying to figure out why my correct layout (I only have 1) works for all other invoices

Hi,Has anyone created/implemented an Integration where the Currency Rates are Picked up from a Bank Portal/URL and updates/enters IFS - Currency Rates on a daily basis (automated schedule process)Any advice is much appreciatedThank You 

Hi All, The receipt is already cancelled. The object is already scrapped. The material should be expensed, but the user have used the incorrect combinations. We will cancel this PO and re-start the purchase requisition, but our issue now is how to remove the PO receipt and Cancel PO receipt which are in Status 99 in Distribution and Manufacturing Posting Analysis.  

Hi All, I get the below errors when creating the New Accounting Periods for a company. And the expected Accounting Periods are not creating. Is there a page which shows the Error Log for this type of error 

Hi Team,Are we able to perform CIS (HMRC) test supplier verification from out of the box transformer provided ? or do we have to customized it ?I get below error when I try to transfer test supplier verification to HMRC“The submitted XML document either failed to validate against the GovTalk schema for this class of document or its body was badly formed” 

Dear all,One of the customer’s have changed their accounting years by  including months of year 2025 into year 2024 and year 2026 .Hence they do not have year 2025 in their accounting periods . When they try to run preliminary year end from 2024 to 2026 they can’t get year 2026 in the” To accounting year field” Any idea on how to sort this issue. Your input is highly appreciated.Thank you Warm  regardsUdanee

Hi Community,Could someone explain how warranty retention (retainage) is handled in IFS Cloud from a Finance perspective? Customer side (Accounts Receivable) Does IFS create a specific ledger item and GL posting type for the retention amount when the customer invoice is posted? Supplier side (Accounts Payable) Is there an equivalent posting type / account for retention payable on supplier invoices or sub‑contracts? If these postings exist, what are their standard codes (e.g. RET_AR, RET_AP) and where do we activate or customise them? Any pointers to the relevant screens or setup steps would be much appreciated.Thanks!

Hello,Due to the high volume of manual vouchers (mostly uploaded), we are looking for a solution to have them automatically reversed on the 1st of the following accounting period.Is there a way to automate the reversal of manual vouchers in IFS Cloud?While simulation vouchers are an option, the issue is that the resulting entries do not appear in our general ledger records.We would appreciate your guidance on this matter.Thank you.Fatimetou Taleb