Buying (Procurement, Demand Planner, ASC, SRM)

Dear community, we are currently using payment schedule functionality, but it is causing some issues in few of the sites we have specially in countries where suppliers do not send proforma invoice but rather a proper final invoice even for an advance payment. we are exploring the possibility to use milestone payment, can you please let me know what the difference between both would be and in which cases each one of them is used.  IFS10 Platform Thanks in advance.

Hi, We have a requirement where an PO acknowledger should be restricted from making changes in PO(change in amount). Only authorizers should be eligible to make a change in the PO.  Can this be handled using a permission set or is there a basic set up that can handle this. 

Hello all,We need to make refunds to our customers and we plan to do it through the purchasing process. The goal is to create a purchase order per customer refund, then receive this purchase order and create an invoice in the process and then print the invoice publishing. However, we will have to receive more than 800 orders and we would like to know if it is possible in IFS to receive several hundred purchase orders in bulk with a selection and insertion of the receipt reference. Thank you in advance for your feedback :)Have a good day

We have a situation where suppliers send us credit memos for rebates.  We process those credits (sometimes very large amounts) and we process invoices until we owe them more than the rebate was and then we send them a check.  Our problem is, they offer us discounts on the invoices if paid within terms, but due to their credit memo we do not pay within those terms.  We still want to take our discount whenever that check is cut.  Has anyone come across this and found a reasonable solution?IFS sees it paid out of terms and doesn’t take the discount.  We could manually update the discount date, but we could be talking about 100 invoices for 1 supplier so that isn’t a good solution.  we have requested checks, but some suppliers refuse to send checks. 

Is there out of box functionality to deactivate supplier. I.e. stopping users to raise purchase order against a supplier?

I wonder if the Purchase Authorization Matrix can exclude ‘active’ Supplier agreements?According to my reasoning, this is not possible because there is no parameter to exclude ‘Active’ Supplier Agreements.Has anyone experienced this? And set up a workaround for it? If so, what is it? 

When an item is inside a structure which is then returned leads to problems when tracking changes to delivered items. How do you manage that ?

Hi All, Anyone have experience using spend analysis feature in Strategic procurement? I am trying to understand what does this Expenses categorization does in spend analysis and category assortment.Is it just to analyse different expenses based on the category? If so how these expenses are reported in IFS?Couldn't find any info on this in help or release notes.Is this connected to HCM in IFS or I am little bit confused how we can use this expenses category in strategic procurement or in spend analysis.If anyone has any input please feel free to add in here.Much appreciated. Thanks,Chamath

We tried to setup the PO Change Industry Lobby KPI but it looks like the workflow IndustryLobbyKPIProcurementPOChange is always failing with following error in the BPA_ASYNC_SYS_AUDITBpaBaseException--BPA_RESULT_SET_LIMIT_REACHED_EXCEPTION_ERROR Same error occurred when we try to debug the workflow using same parameters It looks like the error is with the Get Total Value of Purchase Order Change Orders projection call.This call  doesn’t have any parameters so it fetches ALL the change order details.The same applies for Get Total Value of Purchase Orders task as well since it also doesn’t have any parameters.Will IFS provide a usable version of this workflow in a future release?IFS Cloud version: 24.1.8 Best Regards,Damith

How issue project stock in bulk?

Integration to EskerI have a customer that uses Esker for its decentralized purchasing where many people can create a requisition and the customer has put several approval rules within Esker.Esker's website says they have integrated with IFS before but I never heard of it before. Has anyone ever integrated with Esker and if so, what were the integration points ?Thanks for rapid responses!

Under a PO, when RMB on the line, Order Line Details, Detail History.  It’s not showing any date changes other than the initial Confirmed Date change.  I have changed the Planned Delivery Date several times and I can’t find this history anywhere.  I know I’ve looked this up before (presumably the same way).  Has this changed? 

One example :A calculated leadtime for a Purchase Part gives 92 days: Supplier Manufacturing Leadtime 42 days, External Transport Leadtime 10 days, Internal Transport Leadtime 40 Days Distribution Calendar 5 working days a week. Purchase Proposals is created by a leadtime on 108 days.Can someone explain the difference. From my perspective it seems that leadtime calculation  is not using same calender as order proposal for Internal Transport Leadtime. (IFS version 10).This result in wrong information on Inventory Part as well as Inventory Part Availability Planning.Manual order also verifies leadtime as Order proposals. From application help Internal Transport leadtime shall be using internal Distribution Calendar. But it does not.Do anybody have faced this problem before and/or have a good explanation. 

Good day, all.When I am revising planned or wanted delivery dates on PO, IFS changes the price. The price also changes when the qty changes, even just +/-1. The price it reverts the PO line are outdated or even zero.Is there anyway to stop the PO module from automatically changing prices when revising dates or qty’s?To add, this mostly occurs in site to site POs.TIA,Dave 

Cannot have Order Code as a parameter in the Purchase Order Authorization Rule?  It’s in the Purchase Requisition Authorization Rule, but not for POs?

Hi All,I am seeing this odd behaviour in cloud 24R1 version. I received my serial tracked part to an arrival location. I didn't specify any serials yet. Then I performed the inspection and scrapped that part for no credit.  Now when I try to Undo the inspection results, it gives me this error message.  Anyone else faced the same issue? Thanks,Chamath

Hi ,Can someone please explain exactly how the formula works for auto update safety stock functionality ?Help document doesn’t elaborate the details enough to understand the logic behind it. My understanding is that there are 3 parameters which drive the calculation and it uses the Wilson formula ;Safety stock (pieces) = Safety factor  * standard deviation for demand (pieces/period) * square root of part lead time (period)I understand how the safety factor is calculated using the service rate, my questions are on;How exactly “ standard deviation for demand” calculated? Is it looking at the ‘No of issues’ in On Hand Development per Period?  and doing the excel calculation of STDEV for No of Issues in that said statistical period you are entering in ‘Calculate Planning Data’ ? ( If the period is 6 , does IFS looks at the 6 records of No of issue

Hi, In this issue, the end-user has canceled the supplier shipment for return materials.Now the materials are in shipment location with a reservation to receipt. However, the end user now wants to return the material back to the supplier.However, we cannot select the material in the shipment inventory to do the return. How can we do the return? Thank you in advance 

Hi All,I have the requirement that a minimum purchase order value must be set on a supplier. Regardless of which parts.Can this be set in IFS Cloud so that a charge to be set automatically appears on the PO if a minimum purchase order value is not reached? Thanks in advance for your help.

We are running the cleanup of inventory background job daily, we have this set to 0 days before current date so it will clear everything with an old activity date. The job is running each day as I can see that it is clearing out inventory, however I am left with lines that will not clear. These lines have 0 on hand quantity, 0 in transit, are not frozen and the last activity date is prior to the job being executed.  The transaction history for these parts are also showing as old dates.  Is there anything else that would block these lines from clearing when the cleanup background job is executed? Thanks

Trying to use an Add_info call on the PurchaseReqLinePart and PurchaseReqLineNopart lines.Basically, I want to pop up a warning message when the record gets saved (and certain criteria are met).That’s all working, BUT..  I need to pop up a warning message..Now, I can use an ERROR_SYS.Record_General('Blah Blah’) , but that stops the transaction and rolls it back.I’ve tried every combination I can think of for the LU_NAME:Client_SYS.Add_Info('LU NAME' , 'Blah Blah' );ie PurchaseRequisition,PurchaserequisitionLIne, PurchaseReqLinePart, PurchaseReqLineNopart.... and.. nothing.I’ve read somewhere that “some” screens have messaging turned off. Is this one of the screens? (Purchase Requisition screen, Tabs at the bottom, system info says PurchaseReqLinePart and PurchaseReqNopart)  

Hi,I created a purchase order authorization rule, but schedule orders are also triggered. Is it possible to exclude schdule orders or allow users to add new purchase order lines and trigger purchase order authorization again?Thanks.  

While utilizing the MRP Action Proposals I do not see a Supplier showing up in the the “Supplier” column for many of the different MRP Messages.  For example, I have an Inventory Part with one supplier up on the Supplier for Purchase Part page, and when MRP runs the Action Proposal says “needs orders” but the Supplier doesn’t show up.  If I right click and select the “Follow Up” option the correct Supplier appears in the Purchase Requisition Lines, which is a good thing, but why doesn’t the Supplier automatically show up (as a suggestion) in the Action Proposals page?  Is there a setting that I may be missing to have the Action Proposal indicate the Primary Supplier from the Supplier for Purchase Part page?  

Is there any way in which you can trace which purchase order lines have been raised against specific material requisitions?  I can trace a purchase order line back to the purchase requisition but there doesn’t seem to be a link back to the demand source of that purchase requisition.

Hello - I added a non-inventory to a sales order and released the sales order. The Purchase Requisition was created. I need to add NO PART REQUISITION lines to the req before I convert the req to a PO. I received an error message that the line could not be inserted in ORDER CODE 2 - DIRECT DELIVERY. I then tried creating another req and added all the NO PART REQ lines, but I could not add the req to the first PO. Any ideas?