Buying (Procurement, Demand Planner, ASC, SRM)

A customer will work with Supplier Agreements. With one of their suppliers, the price depends on the total order quantity per purchase order and the number of different item numbers in the purchase order.For example: MOQ = 5 pcs. The combination can be 2 x Item A, 2 x Item B, and 1 x Item C. Since there are three different items, the price for each item will be €500.This means a many-to-many relationship. Multiple combinations of items can determine the MOQ (minimum order quantity), and the associated price depends on the number of different items in the purchase order.Can we configure this scenario in the IFS standard? If yes, how? :) 

Hello,In one of the customer scenarios, when they perform automatic reservations for customer orders, small quantities of a given part number in the inventory are skipped, and the customer order is reserved from the location that holds the full required quantity.At the site-level automatic reservation, Priority 1 is set to the earliest receipt date, while Priority 2 is set to the earliest expiration date. When multiple lots with the same receipt date are available in the inventory, the system reserves quantities from the largest stock, leaving smaller quantities scattered across various locations. This occurs regardless of whether the parts are attached to the handling unit. This customer is not using put-away zones / ranking setup. Is there any way to optimize this behavior without put-away zones ? Thank you,Lumini. 

Bonjour,  Est-ce que quelqu’un sait d’où provient le message d’erreur suivant “ L'objet Part Cum de l'accord fournisseur n'existe pas » lord du rapprochement de la commande d’achat fermée à la facture.  C’est dans IFS Cloud.  En vous remerciant. Cordialement.

HI All,I have an issue in the Rent out process flow.I created a rented out customer order and it delivered to the customer. I started the rental and ended the rental and generated the rental transactions. Then I created the customers return and returned the part in the Inventory.I created the customer invoice and rental transactions are invoiced now. But my rental customer order is still not invoiced closed.I checked all the rental transactions are invoiced. Part is returned to the inventory. No any pending transaction to Invoice.

Dear Community, Amazon Business offer an ERP intergration (they call it punchout) which allow to intergrate Amazon Business function to ERP. That means that user log in to IFS Could, have an Link/Icon which navigate to Amazon Business where user can purchase specific products with business account. Does somebody have experience with that punchout/integration of Amazon Business?Thanks for feedback.regards Sebastian

Dear Community, Is there a way to find the cumulative used cost (for PO line receipts) for non-project connected POs? We can see this for project activity connected POs, where the cumulative committed/used/actual cost will be recorded against the activity. It is strange that this information is not there at the PO/PO line level? The only way I found until now is looking up on the Purchase/Inventory Transaction History, and on the Received - Not yet Invoiced Report. Again these show us the cost for each receipt but not the cumulative.Is there any other place I am missing? Thank you!

Hi. Can I use Transaction Start Date and Inheritance in Demand Planner at the same time ?  for example: Inheritance Start January 2022Inheritance End January 2023Transaction start date January 2023 Will Demand Planner look for inherited data from 2022-2023 ?  

Hello Community, In Project Navigator, Planned Revenue field sums up all Customer Orders connected to the respective activity. Same applies even for connected customer orders that are is cancelled or invoiced and credited. Is there any way to reduce the amount of planned revenue, apart from the extreme way of running the Customer Order cleanup, which will clean all the customer orders for a site before a given date? Thanks in advance,Lauri 

We need to change the project number on several open POs. Do I need to do a change order or can I change it in the Pre-Posting screen (even if invoices have been received against the PO), provided the status on the PO Line in question shows Received or Planned? 

We are excited about digitizing the purchase return process. Currently, I am familiar with two return types: return for rework and return for credit.My question is, what happens next when "return for credit" is selected as the return reason? Does the system automatically generate a supplier credit invoice, or must users manually create the credit and link it to the supplier shipment?If anyone has complete documentation on this process, sharing it would be greatly appreciated.

Hi ExpertsI am working in 24R1 and have the following 3 standard columns on the PO overview.  I need to get them into POCO overview too. Hence I added them to the Entity Configuration.  However, the 3 columns are not showing in the POCO overview. Can you please advise what I am doing wrong here? Thanks,Asela 

Hi,we are looking into upgrading from IFS Applications 10 to IFS Cloud, however, I cannot find any information if the IFS Retail extension component (RETWHO) is available for IFS Cloud.Is there anything available already now or is it part of the Cloud roadmap? 

I am working with a customer that receives Excel files with updated prices from their suppliers.  Is there a way to take this excel file and format it into the PRICAT message formation and then load that message into the incoming purchase price catalog?  THanks!  

Dear community, we are currently using payment schedule functionality, but it is causing some issues in few of the sites we have specially in countries where suppliers do not send proforma invoice but rather a proper final invoice even for an advance payment. we are exploring the possibility to use milestone payment, can you please let me know what the difference between both would be and in which cases each one of them is used.  IFS10 Platform Thanks in advance.

Hi, We have a requirement where an PO acknowledger should be restricted from making changes in PO(change in amount). Only authorizers should be eligible to make a change in the PO.  Can this be handled using a permission set or is there a basic set up that can handle this. 

Hello all,We need to make refunds to our customers and we plan to do it through the purchasing process. The goal is to create a purchase order per customer refund, then receive this purchase order and create an invoice in the process and then print the invoice publishing. However, we will have to receive more than 800 orders and we would like to know if it is possible in IFS to receive several hundred purchase orders in bulk with a selection and insertion of the receipt reference. Thank you in advance for your feedback :)Have a good day

We have a situation where suppliers send us credit memos for rebates.  We process those credits (sometimes very large amounts) and we process invoices until we owe them more than the rebate was and then we send them a check.  Our problem is, they offer us discounts on the invoices if paid within terms, but due to their credit memo we do not pay within those terms.  We still want to take our discount whenever that check is cut.  Has anyone come across this and found a reasonable solution?IFS sees it paid out of terms and doesn’t take the discount.  We could manually update the discount date, but we could be talking about 100 invoices for 1 supplier so that isn’t a good solution.  we have requested checks, but some suppliers refuse to send checks. 

Is there out of box functionality to deactivate supplier. I.e. stopping users to raise purchase order against a supplier?

I wonder if the Purchase Authorization Matrix can exclude ‘active’ Supplier agreements?According to my reasoning, this is not possible because there is no parameter to exclude ‘Active’ Supplier Agreements.Has anyone experienced this? And set up a workaround for it? If so, what is it? 

When an item is inside a structure which is then returned leads to problems when tracking changes to delivered items. How do you manage that ?

Hi All, Anyone have experience using spend analysis feature in Strategic procurement? I am trying to understand what does this Expenses categorization does in spend analysis and category assortment.Is it just to analyse different expenses based on the category? If so how these expenses are reported in IFS?Couldn't find any info on this in help or release notes.Is this connected to HCM in IFS or I am little bit confused how we can use this expenses category in strategic procurement or in spend analysis.If anyone has any input please feel free to add in here.Much appreciated. Thanks,Chamath

We tried to setup the PO Change Industry Lobby KPI but it looks like the workflow IndustryLobbyKPIProcurementPOChange is always failing with following error in the BPA_ASYNC_SYS_AUDITBpaBaseException--BPA_RESULT_SET_LIMIT_REACHED_EXCEPTION_ERROR Same error occurred when we try to debug the workflow using same parameters It looks like the error is with the Get Total Value of Purchase Order Change Orders projection call.This call  doesn’t have any parameters so it fetches ALL the change order details.The same applies for Get Total Value of Purchase Orders task as well since it also doesn’t have any parameters.Will IFS provide a usable version of this workflow in a future release?IFS Cloud version: 24.1.8 Best Regards,Damith

How issue project stock in bulk?

Under a PO, when RMB on the line, Order Line Details, Detail History.  It’s not showing any date changes other than the initial Confirmed Date change.  I have changed the Planned Delivery Date several times and I can’t find this history anywhere.  I know I’ve looked this up before (presumably the same way).  Has this changed? 

One example :A calculated leadtime for a Purchase Part gives 92 days: Supplier Manufacturing Leadtime 42 days, External Transport Leadtime 10 days, Internal Transport Leadtime 40 Days Distribution Calendar 5 working days a week. Purchase Proposals is created by a leadtime on 108 days.Can someone explain the difference. From my perspective it seems that leadtime calculation  is not using same calender as order proposal for Internal Transport Leadtime. (IFS version 10).This result in wrong information on Inventory Part as well as Inventory Part Availability Planning.Manual order also verifies leadtime as Order proposals. From application help Internal Transport leadtime shall be using internal Distribution Calendar. But it does not.Do anybody have faced this problem before and/or have a good explanation.