IFS Solutions

Description:We are working with our implementation partner to strengthen Sub‑Contract controls in IFS. Several controls appear to be standard governance expectations (similar to PO behavior) but are currently absent or only available through manual steps. Before proceeding with bespoke work, we’d like to validate whether these are standard features, planned roadmap items, or should be considered a product gap/defect.Controls required:1. One‑click Approval Initiation (UI):“Approvals” button on Sub‑Contract main screen; “Approve Revision” button on Revision & Items screen (not under Attachments).2. Automatic Activation Post Approval:Sub‑Contracts and Revisions auto‑activate immediately after all approvals are complete (no manual intervention).3. Automatic Project Commitment on Activation & Remove Call‑Off:On activation, auto‑commit full amounts to the linked project; remove th

Hi IFS ExpertWe would like to improve the Group data by default to all the user of the GL Balance Analysis. This is our default settings and we would like to change themI have already prepared some basic changes in the Selection Criteria or the colomn order but I cannot find where I can configure the Group Data setup in the Page Designer. If anyone can help me in this matter that will be helpful.Best Regard

This seems like a basic request but I cannot find any way to achieve this inside IFS (Apps10).If we have a part shortage, how can we generate a list of all top level parts (manufactured units) that this part could go into?With a lot of manual work/expanding of assemblies we can get there using the Complete Where Used and Component Where Used screens, but we have to expand all of the multiple level sub-assemblies in order to find all of the top level parts that are impacted.Surely there has to be a better, quicker way to identify just a simple list of top level units (final assembly) that would require a specific part?

community, We are on APP10.I created a lobby and it is working well under my profile.I am trying to grant it to end user, but  end user does not load any data. i think i grant the permission set.  see below screenshots. any idea where I missed?end user lobby page Permission set granted to the end user 

For documents generated by IFS, you can assign certain Phrases per Document Type and that works very well. Now, there is also a new module 'procurement clause types' in which you can assign clauses per supplier, project, part, activity, ... So, I suspect that with this functionality, instead of determining a few clauses per document type, you can do this more specifically for all documents relating to a particular supplier/project/part, for example. Steps to take are:Create a procurement clause type. Create phrases linked to this clause type. Create clause connection rules, to determine when the clause should appear on a document.After trying all these steps, I don’t seem to manage to view the clause on the documents.Are there certain extra steps to undertake/settings to change for this module to work?

Community,On work task line, you can see the current pre posting for cost center is set. if I changed the object ID, i would like the cost center in Pre Posting being changed automatically by a designated cost center value. my question would be, how to connect the cost center to object ID? Thank you. 

Dear Community! Is there a smart way to register partial sick leave in IFS?  For Example: the employee has 50% sick leave, the normal working time is 8,4h per day. So he/she should only work 4,2 hours per day and the rest is on sick leave.  Thank you in advance, Veronika

Dear IFS R&D Team,We are currently using IFS APP10 Transport Order solution to manage goods movements between onshore and offshore sites. As we plan to move to IFS Cloud next year, we are evaluating the Shipment Order solution (25R2).During this evaluation, we identified several gaps in IFS Cloud compared to the APP10 Transport Order functionality. We would appreciate your advice on available workarounds and whether these gaps are planned to be addressed in future releases.1. Movements within the same site In APP10, Transport Orders support bulk movement of parts (including project materials) between onshore–onshore or offshore–offshore locations.In IFS Cloud, this is not supported via Shipment Orders, and Move Inventory Part is not suitable for bulk moves. Can Transport Tasks be used instead? Do Transpor

Hi, The automatic tolerance posting creation on the Posting Proposal when a PO is matched against an invoice with a different price doesn’t seem to work in Cloud 25.1. Or may be we are missing something. Could someone assist to verify what is missing? I have tested this for POs with an Inventory Part line, Non Inventory part line and a No part line as well. Non of the scenarios created automatic tolerance posting lines on the Posting Proposal. Here is an example from a No Part Line PO matched against an Invoice with a different price:The Tolerance is enabled on the Supplier for PO Matching on the Invoice tab:  On the company level too, the following setup is done:

Hi,We recently noticed an issue, whereby Attachments cretaed on the system, end up as a record with no File Path or BLOB data. As a result, the attachment is not useable.  It happens frequently enough to be a concern, but also the majority of Attachments get created without any issue. Its just the occasional one. Any clues as to what may cause this? Thanks,Martin

Hi there 😀. The indicatior “create SM object” will create a serial object. My question is for the rental process:Doesn’t the CO in rental create a serial object? Reason is, that during the rental process service processes are needed and the asset should be available as SO. Thanks in advance again 😁

Hi CommunityIs it possible to hide or block list settings (gear) in the photo from the user's profile, context, or permissions? If so, do you know of any methods?regardsDaniel 

Hi all,When I release a DOP order, a Shop Order is automatically created. However, in some cases, this Shop Order immediately gets the status “Completely Reported” .I’ve noticed that in the originating DOP order, all material lines have a required quantity of 0.Also: Netting is not used in this case The required quantity for the manufactured part is set to 1 in the upper level of the structure Has anyone experienced this before or knows which setting or condition could cause this behavior?And more importantly, how can this be prevented?Kind regards,WillemLevel 1  required qty for the part wherefor i expect a shop order is created= 1: Level 2 all materials lines for the sub assembly for which a shop order is created in the status com

We created a group payment for the ISO20022 payment method with multiple external payments and two intercompany transactions. The payment file and the return file from the bank has the two intercompany transactions in the xml file. After matching, the two IC transaction amount is booked against an external supplier as Supplier payment on account (SUPOA). What might be the issue ? Are we allowed to group external and intercompany payments?

Hi,Does anyone have any video content or links to content demonstrating how POKA is used as part of a Preventative Maintenance program in a manufacturing organisation?We have recently acquired this software and are looking for how we would use it in our organisation.RegardsJohn

I am in the process of introducing kanban-circuits for a certain product line of ours. The Product Structures contain some parts with serial tracking “At Receipt and Issue”.If we want to satisfy the serial tracking, we need to scan the parts somewhere in the process.If that happens in the assembly line, we can use kanban-circuits but we lose time in manufacturing, because scanning of some of the parts is not trivial.If the scanning happens in the warehouse, we can not use kanban and we create work in the warehouse, which we wanted to relieve by introducing kanban in the first place.Does anyone have experience with kanban/serial tracked parts and ran into a similar problem?How did you solve it?

Hi All.We have received an inquiry from a customer and would like to know how to implement this in IFS Cloud.1. For example, when sales reach ¥1 billion, grant ¥100 million worth of service credits (similar to point management systems used by electronics retailers or Amazon).2. Subsequently, when receiving orders from that customer, offset the order amount using the service credits. If any balance remains after the offset, we want to generate an invoice for that remaining amount.3. It should also be possible to combine and use multiple service credits together.4. Service credits should have an expiration date and become unusable once expired.This functionality corresponds to the rules in IFRS 15.70 - 72.

Hi,We are getting an Authentication Failure when we try to do a Test Transfer for the CIS Verification (from our Test IFS Cloud Database)We have double checked that the Tax Report details agree to the details we see if when we log onto the Government Gateway with the User Name and Password.Any ideas? WE are using our live HMRC Governemnt Gateway User Name and Password. Should we have a test User Name? There is no mention of that in the UK Country Solution Document 23R1.pdfCheers,Graham

Hello, We hold an inventory part on 2 sites within the same company. The part is held in a different UoM on each site due to operational requirements.The part is a purchased part on Site A. We sometimes have a requirement to move some of it from Site A to Site B.I have set up an Input UoM Group and assigned the part to it.On Site B the part number will be different to the different U0M. What is the best way in IFS Cloud to execute the stock movement from Site A to Site B so that Site B receives the correct part number and UoM into inventory?  e.g. transport task? shipment order?We are on Cloud 25R1. Thank you!

Hi Team,We are facing an issue in the IFS MWO iOS mobile application.While completing a work order, the customer signature is captured successfully in the iOS app, but when we print or generate the Service Report, the Customer Signature section appears blank / not visible.Note:The same functionality is working correctly in the Windows mobile application.The issue occurs only in the iOS app. Platform: iOS (MWO App) / Client version: 24.1.19.20251203093724.0 Issue: Signature not shown in printed/exported Service Report Observation: Signature is visible in the app but missing in the output report (PDF/print) Has anyone faced this issue before?Attached screenshot for reference.

Hi all,I have a question regarding internal logistics during Shop Order execution.In some cases, WIP needs to be physically moved by logistics between two Work Centers between two operations on the same Shop Order. Is there a standard functionality in IFS Cloud to: Trigger internal logistics that WIP is ready to be moved? Generate a transport task is not possible because it is WIP, but another signal or other notification to inform warehouse/logistics staff that something needs to be transferred between operations? Kind regards,Willem

I accidentally deleted the entry. How to restore it? 

Hello all, I am attempting to restrict the ability of my shop floor IFS kiosks from being able to change the Shop Floor Workbench visuals. I would like to prevent those accounts from changing the column order, view mode, notification options, column chooser, and formatting. This was able to be addressed with Base Profile and Permission Sets in IFS IEE. However, I am not seeing where this can be replicated in IFS Cloud. The goal is to enforce a common UI for shop floor terminals to reduce confusion for associates.I’m hoping there is something I’m missing and this can still be done in IFS Cloud. Any guidance would be greatly appreciated.  

Hi All, When we navigate to the  “Change Order” Screen and opening some documents below error appears     Customer has recently upgraded the application from App8 to Cloud 22R2, and this error appears only for documents came from App8. When downloaded the documents, the document is getting downloaded, but when try to open it, we get the below error.  this error is appearing for any document, including images. The repository type of the documents is 'Database' and the documents are accessible via the database. That means the files are available in the database. Following is the detailed error message we are getting.

Hi,When a new location is created on Service > Location with a Location Address, the “Position Address” is always automatically set to “Yes” even if I give an address informaiton that actually doesn’t exist. Would like to know why the Position Address is always automatically set to “Yes”?