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Buying (Procurement, Demand Planner, ASC, SRM)

This will include the questions related to Procurement, Demand Planner, ASC, and SRM.

  • 2,157 Topics
  • 5,909 Replies
2157 Topics
S
Do Gooder (Customer)
sstevensDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
How do you trigger event action off a date field?

I’m looking to trigger an event action email in IFS Cloud when the system date equals the date entered in the date field. I have tried entering TRUNC(SYSDATE), TRUNC(CURRENT_DATE), and #TODAY#. I have been using the NEW:EXP_DATE field. I’m trying OLD:EXP_DATE to see if this triggers.Does anybody know how to trigger an email when dates match?

292
S
Do Gooder (Customer)
P
Do Gooder (Customer)
poralimaDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Adding additional Lines to Purchase Orders Express

Dear IFSI have an error when I trying to add to a existing Purchase Order Express (Order Code 5) a new line from a new Purchase requisition. Why? In Purchase Orders Normal (Order Code 1) I can do it withou any problem.Thanks 

211
matt.watters
Superhero (Partner)
D
Sidekick (Customer)
dmooreSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Adding additional Lines to Purchase Orders

Good Afternoon,Can anyone advise why the error message below is showing when trying to add additional lines to an existing PO? Many Thanks 

3775
P
Do Gooder (Customer)
C
Sidekick (Partner)
CooAlastLSidekick (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
IFS Cloud - Sorting Register Arrivals screen by Promised Receipt Date

Why is it not possible to quickly sort the Register Arrivals screen in IFS Cloud by Promised Receipt Date, i.e. oldest first? Is there a way for functional users to do this easily, and if not, what could possibly be the reason for this? In other screens it is easy to sort by date, but seems to have been removed from Register Arrivals? 

894
A
Do Gooder (Customer)
E
Do Gooder (Customer)
EvertDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Customer orders with supply code shop order no demand in MS

Hi all,A question on Master schedule and demand/supply behavior of customer orders with supply code shop order and shop orders related to these orders.We are running cloud 24.2.7.  I have the problem that IFS generates supply from shop orders that are created via customer orders with supply code: shop order, but the connected customer orders don't create demand in the master schedule.This means that we have a forecast for a next month, but the supply created by the shop order connected to the customer order makes that the system tells us to create less for this month, see screenshot: We drop the forecast at the start of the month.  Can someone explain this logic or am I missing settings? Kind regards, Evert

140
E
Do Gooder (Customer)
L
Do Gooder (Customer)
LatikaDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
manual PO closing

Hi Team,  If a PO is created and release and later we want to manually close it either after partial receipt or no receipt,  we need to create the purchase order change order but it does not allow us to make purchase quantity “0”, so had to cancel the lines, is it the right way?

211
Harsha Siriwardhana
Hero (Former Employee)
D
Do Gooder (Customer)
dpaulmierDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Supply Code-non inventory sales parts used in Work Task

When we add non-inventory sales parts to the material tab of our work tasks, the system defaults to supply code of purchase requisition.  How can we have this default to something other than a purchase req. etc as we don’t purchase these items.

60
D
Do Gooder (Customer)
T
Sidekick (Customer)
Tharaka_DilanthaSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Recurring Purchases/ Service Items and agreement base POs

I’m about to use PO template method and the Order quotation method to handle the Recurring Purchases/ Service Items and agreement-based Purchases. Is there any method beyond this? 

313
P
Superhero (Employee)
K
Do Gooder (Customer)
KBRZDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Three way match - logic

Hello In IFS Cloud, does the PO, GRN and invoice match for Services has to be accurate, or can it be within logical constraints (“Invoice is equal or less than remaining GRN”)? Is the following example of three way matching for Services (not Goods) possible in IFS? Issue POOn 1 Feb 2026, a PO for 100 units of Service is issued.Goods Receipt (GRN)By 3 March 2026, the company receives 70 units of Service.A GRN is created for 70 units, referencing the PO.This GRN is stored in the system and awaits invoice(s) for matching.Invoice 1 Arrives (40 units)On 14 April 2026, the supplier sends an invoice for 40 units of Service.The system performs three-way matching:PO: 100 units.GRN: 70 units received.Invoice: 40 units billed.Match is successful — invoice is approved for payment.Invoice 2 Arrives (30 units)On 20 June 2026, the supplier sends another invoice for 30 units of Service.The system checks:Remaining GRN balance: 70 units received − 40 units invoiced = 30 units available.Invoice: 30 units

470
K
Do Gooder (Customer)
R
Sidekick (Customer)
RajenGandhiSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Automated Email for Automatic Order Processing (AOP)

Hi,I have set up a new Order processing type, which would release a PR, convert it to a PO, Release the PO and then Print the Purchase Order.  I have then scheduled Automatic Order processing against this order processing type. I have successfully been able to get through all of the steps. I am now looking to have the printed PDF sent to the supplier. I have the Email Purchase Order check box selected on the supplier.I also have a default email comm method and a contact listed on the supplier.  Unfortunately, I have not been able to successfully have the email send out.Additionally, I would like to edit the subject and body of the email.  I am not sure that I can use an event based on the PDF_REPORT_CREATED as the email address for the supplier would not be available (not sure about this statement though) Not sure what setup I am missing to have this functionality work as expected.

342
R
Sidekick (Partner)
P
Do Gooder (Customer)
PhillipMiller1212Do Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Registering Arrivals of Lot Tracked Material

My organization is in the process of implementing IFS cloud as our new ERP system. I am looking for thoughts/ideas around how to register arrivals on lot tracked material. For example, I order 10 skids of material that all have individual lot numbers and individual weights. The purchase order is for 40,000 lbs. of part number 12345. I would like to register the arrival against the PO by populating 10, 4000 lb. skids by individual lot numbers without manually overriding the PO. Is there an “upload” functionality that can avoid the manual process? Other ideas? Thanks in advance for the thoughts!

441
P
Superhero (Employee)
V
Do Gooder (Partner)
vaisnoraiteDo Gooder (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Master Schedule for Purchase Parts

Hello, All, Master Schedule by Part form does not take into account Purchase Orders that are with past due dates, when calculating supply proposals. Is there a way to fix this?  

331
M
Hero (Employee)
Tharindu Illangasinghe
Superhero (Partner)
Tharindu Illangasinghe
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Single Credit Invoice for multiple RMA lines

Hi, IFS Cloud version 24R2. (Below sample data are from a IFS Demo environment) In the RMA there are multiple lines (from a single customer order). Release → Approve for Credit Create Credit Invoice  View Credit Invoice Four separate invoices have been created. This is quite inconvenient/inaccurate as the customer has about 100 lines at times. Causing to create 100 credit invoices to the same Customer and Customer Order. Is there a possibility to create a single Credit Invoice for multiple RMA| lines ? Any setting or any other window for that ?

313
R
Hero (Employee)
D
Do Gooder (Customer)
DMTDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Purchase order arrival for known serial part

Hello all. I have acidently posted a serial part back to the inventory over a work order return. That was the first transaction for this part serial. As it was wrong I have issued it away from the stock over the work order material issue.Now we have received exactly this part - serial number over a purchase order from owr supplier. When I try to register the arrival (RMT receive with serial / Lots in the “Register Arrival” window) I receive the error message:So this serial part has current position “issued” and while we have activated the checkbox “Stop PO Arrivals of Issued Serials” by the Main Part, I receive this error message and cannot register the receipt of this serial.As I know if I will uncheck the checkbox and then register the rereceipt, it will not be possible to set the checkbox back. And I would like to keep this checkbox set, as I need the control, that we don”t post the same serial twice on the inventory.Is their any other possibility to register the receipt of this par

412
D
Do Gooder (Customer)
M
Do Gooder (Customer)
marslanDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Shop Order Shortages (Future)

I am working on a shortage report for shop orders material. I have a concept of if full required hasn’t been issued of that material by the date required and date required < today then its fine I can mark it as a shortage, I want to look for future shortages (90 days) and I am thinking how to do that? any ideas? how can I suspect if the future date required (Say 5 days from now) the part will be on shortage or not?The only thought I have his to check if the SO/PO is against that demand (but that too is confusing how to do..)

241
Abdul
Superhero (Partner)
A
Sidekick (Partner)
aconsultSidekick (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Purchaser Order Authorization and Routing Template Configuration

I am attempting to configure a purchase order authorization rule, in combination with the routing template, that does not require the buyer/PO creator to authorize the PO.Can IFS be configured to by-pass the buyer if the PO is within their authorization limit or, because the buyer is listed as an authorizer with a limit, they must then authorize the PO as the first step in the routing template? Example:Buyer - Sam - Creates PO for $450Sam - Authorization limit $500Manager - Authorization limit $501-$10,000 Is there a way to bypass Sam/Buyer if purchase orders below $500?Can the authorization bypass the Buyer and go directly to the Manager if the amount is above $500 if Sam/Buyer created the PO? The goal is to remove the person creating the PO from the approval process.

412
A
Sidekick (Partner)
A
Sidekick (Partner)
Ashni NayantharaSidekick (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Using the IFS B2B Catalog as a PunchOut Solution for Another ERP or IFS Instance

Hi Team,Can the IFS B2B portal be used as a PunchOut e-commerce catalog for another ERP or a different IFS environment?If so, what is the correct format for constructing the OCI URL?

221
J
Do Gooder (Partner)
Dilan Senevirathne
Superhero (Partner)
Dilan SenevirathneSuperhero (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Order Type in Incoming Customer Order.

Hi All, We are doing an XML integration to create customer orders via incoming customer orders in cloud 24R1. My question is, our customer is using different types of  Order Types to create customer orders.  Is there a standard method to add the Order Type to incoming customer orders as well because there is no Order Type filed in Incoming Customer Order record? Thank You.

493
Sayuri Perera
Hero (Employee)
F
Do Gooder (Partner)
Fatimetou TalebDo Gooder (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Linking Purchase Group selection to supplier

Hi All,When creating a Purchase Order, we would like to filter the PG field (see screenshot) based on the supplier record: The supplier record contains only the PGs relevant to that specific supplier. Filtering the PG field accordingly would ensure that users see only the valid values. This would improve data accuracy and limit the selection to relevant options.  Could you please advise if there is any standard functionality in IFS, or an automation process, that would allow this?Thank you in advance.Best regards,Fatimetou Taleb

240
F
Do Gooder (Partner)
Vimukthi Mahakumbura
Superhero (Customer)
Vimukthi MahakumburaSuperhero (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Behaviour of Delta Amounts for Authorisation in auth rule

Cannot explain myself around a behaviour in purchase order authorisation. Below is how my auth rule is setup. Note the ‘Use Delta Amounts for Auth’ is set to Yes. Now, my PO is initially a placeholder for total of 0.01 value. Then a POCO is created to add another line with a value of 120,000.An authorisation is expected on this POCO, however is not fetched when the Delta Amt for Authorisation is set to yes. In my pov, there is a clear delta amt which is within the range of the auth rule. When the Delta Amt check is set to no, the auth rule is fetched. System - IFS Cloud 23.1.3 

824
Vimukthi Mahakumbura
Superhero (Customer)
R
Hero (Customer)
ronhuHero (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Purchase Part Details

Community,We are on IFS APP10. Is there a window/report out of box in IFS show purchase part below infolead time latest purchase price Minimum Order QuantityWe cannot find one. might go with quick report.Thank you.

221
Abdul
Superhero (Partner)
M
Do Gooder (Customer)
meaton421Do Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Posting controls and PO Charge Types.

Hello, As far as i know, we cannot apply a pre-posting posting control to Charge Types on a Purchase Order. Correct?I want to be able to create a Charge Type “DUES” which would apply to multiple departments. Is there any suggestion on how to make this happen?This is what i have tested so far: I created the charge type, selected “no code part value” on the posting control, had AP update the department on the supplier invoice, but it gave us the following error.This account requires a Site and Department. There is no site attached to the posting control for this charge type, but there was a department added to the supplier invoice at matching.  Any suggestions for this welcome! Thanks in advance. 

265
C
Hero (Customer)
V
Do Gooder (Partner)
vaisnoraiteDo Gooder (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Purchase part planning

Hello,  Is it possible to use forward scheduling for purchase parts in IFS Cloud, use current date as indicator if we have past due or close demand and see the earliest possible purchase requisition receipt date according to purchase part read time ?

340
V
Do Gooder (Partner)
Asela Munasinghe
Superhero (Customer)
Asela MunasingheSuperhero (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
IFS10 to Cloud : Rental Management Improvements

Hi All I am keen to know what's newly implemented in IFS 24R1 in Rental Management compared to what was available in IFS10? I know the IFS Academy provides a complete overview, but I am only looking for what's new. Thanks,Asela

14513
Asela Munasinghe
Superhero (Customer)
M
Do Gooder (Partner)
MarhDo Gooder (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)
Payment terms supplier

Hi,When changing the supplier payment terms on the supplier, all the placed orders will also change accordingly. Is this really the right functionality? Shouldn’t the already placed order remain with the “old” payment terms?IFS Cloud used. All comments/info highly appreciated. Br,Marita

332
M
Do Gooder (Partner)

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