HCM (Human Capital Management, Payroll)

How we can setup the Skip level access in Position Structure, for employees with in an organization unit.

If I’ve reported an increment for a particular day and then if I create another entry for same increment through MWO I’m able to create that entry but do not see an impact on HCM results. Although, I’m not even able to add entry on time card through “register manual results”. Screenshot given below for reference. 

Hello, I would like to know is it possible to sync time registration for an employee which exist in Company A & Company B? Otherwise, what is the way forward to avoid this kind of user from entering time registration twice in both companies. Payroll happens in both. Best RegardsHami

Our custome has a WO connected to a project which for the most part is a lump sum that will be invoiced from the project.  They also have standby time that is not part of the lump sum.  This time gets billed by the hour.  Rather than invoice this through a customer order, they would like to invoice this from projects.  This will allow them to incorporate project specific sales pricing and incorporate the use of our multi-overhead functionality.  The solution is to create a project transaction by registering an employee cost and the effort to do this is tedious and time consuming and prone to errors.Have you experienced this kind of thing with other customers?  Do you know of a soluition for this?  Right now we have a modification proposed and it is a bit expensive.Thank youPatrick

HelloWe’d like to automate creation of new employee in IFS10 Upd14.EE interface allows to create it simplified, but Aurena require to go through assistant (at least i didn’t find any other option). REST API exposes creating new employee using EmployeesHandling projection by posting new CompanyPerson object. However it requires to specify Emp Org Code and Emp Pos Code. Is there any other option to create new employee without any assignment? The case is that org. codes and pos. codes are not harmonized between recruitment and IFS.The only option i found is to create with some fake codes and delete assignment after all.Is there any other option in REST API?Best regards,Wiktor

Hi All, We’re looking to upgrade to IFS cloud in the future (from IFS 10), but a major concern is the lack of support for Kaba.   We rely on Kaba terminals to capture our clockings for our payroll and flexi balances.  We can’t use Time Clock because more than 50% of our users never log onto a computer. They simply swipe their card against the terminal when they come and go.Has anyone upgraded to IFS cloud and continuted to use their Kaba setup?  Or if it’s not possible can anyone recommend any other terminal providers and how they connect with IFS Cloud? Many thanks, Scott

I have established a position hierarchy in the IFS Cloud HCM module, consisting of Senior Manager, Line Manager, and Field Technician. In each organizational unit, the Line Manager can approve or authorize time cards and expenses for Field Technicians, while the Senior Manager can approve those for Line Managers and Field Technicians.Currently, I have ten organizational units, each with a Senior Manager at the top. This has raised concerns regarding the approval process for these Senior Managers.Here are my questions:Who can approve their time cards and expenses? Can we implement self-approval for them? Can one General Manager position approve time cards for all Senior Managers across different organizational units?What will be best way to handle this situation?A detailed answer or guide to any document will be highly appreciated.

How would time transactions and expense authorizations would work for top level management? For ex. If on the position structure, CEO is at the top most position, who will have authoritise to approve time/absence/exense transactions for him/her being at the top level ? 

 Hi, I have an issue that I hope somebody could help me with..  Background:I used the cut and paste feature in Graphical Organization Structure to move two organizational units below another org unit. I did this in order to be able to change the Responsible Person setting to reflect the current organization. Normally the setting is set to ‘Inherit’, but in this case I needed the setting to be set to ‘Specific Position’. I verified every step in our Test environment and everything worked as expected. Issue:When I proceeded to make the same changes in our production environment I get duplicates of the organization units, they are now located in two different places. See the green markings below.  Since this is in our production environment I feel hesitant to make any further changes without being advised on how to proceed.   If you have any input or need more clarification, please let me know.  Thanks, Anna

Good morning.  I am still experiencing problems wrt the TR.  I have set up my TR Config as follow:Detail Approval has also been define:I created a TR.  It shows the following despite the fact that the TR amount exceeds R5000 (it is R5300) and the fact that I indicated that First Level Approval is required.  The only Expense that required Approval was Accommodation thus the Detail Approval.  The rest shows No Approval Required despite my Configuration:Anyone that can assist as to why the Configuration is not working as defined?  Many thanks.  Anya.

Is it possible that we can run balance reconciliation process before time card transactions are authorized ? Is there a way or setup that allows us to reconcile without time being authorized for that particular day ?

I would like to setup my employees without any core hours being applied but they have to work a minimum of 4 hours daily they can start and finish any time and the contracted minimum hours for a month is only calculated during the month end. Can someone guide me how this can be done in IFS apps10

Customer would like to get the functionality to perfom mass approval  on the time autorisation screen and impact of mass autorisation to be reflected on the time card details screen. If mass autorisation is perfomred in autorisation screen when check time card details the time card is not displaying the correct autorisation status.Currently upload of project transaction of this company is performed  through  Excel migration job.

payroll component was not shWe were working on payroll UAT at Karachi Shipyard and Engineering Works Ltd, suddenly very next day we faced a problem the whole payroll component was not showing on the Demo Environments. We have checked from the permission set but no luck.Product Version: UPD6Business Impact: UAT is halt due to this issue.owing on the Demo Environments

An error appears when an import payroll was done to a company in calculating_formula_api (ORA-20111: FunctionType.FND_RECORD_NOT_EXIST: The Function Type does not exist.).How to solve this issue and how this function or API package can be created. We are using IFS10Your prompt answer is highly appreciated.Thank you.Bilal Drayi

Hi All,I have created a few headcount plans in 24R1 cloud environment.All the headcount plans created showing in Headcount plan details window but nothing shows in Headcount plan window. I have tries all the filtering option to get the plans but nothing worked. May I know what have I missed?  Headcount Window  ​​​Headcount Plan Details   Regards,Nuwanthika 

Is it possible to remove the atuthorized status in an Expense Sheet ?

Hello, We are using matrix structure. We have setup the Position structure as Field Tech > Manager > Sr. Manager. Now in a particular Organization unit, How I can align my position structure so that the Manager should have access to the Field Technicians only assigned to him not all the technician available in Org Unit. Currently, If I set 2 manager over 20 Technician in a Org unit, both 2 have access to all 20.

Hello Team IFS,We are stuck on an issue that we don’t understand on IFS Cloud.As we generate a calendar with 5 working days and 2 Days Off. Everything seems to be good in the parameters but as we try to register time on an employee, all days are “Day Off”. Do you know how to change that or which parameter is wrongly configured ?Below I’ll share you all the screens. Day Type​​SchedulesSchedule 

Hi,  @ADDMARIAE I created a absence type and marked it as Requested-”NO”Is there any chance that i Can use it in the Absence Request created a Absence Type as Requested as “Yes“  and No changes in Request settings  Is there any chance whether i can make this absence type as Auto approved without manual intervention 

Good day.  I have created a TR and it has been Confirmed and Approved.  I want to pay an Advance on this TR, so I have added a Payment on the TR and Authorized it. On this screen there is only an Option to do Payment in Cash (I want to do an EFT Payment for the Advance): If I go to the Employee Payments Page, it is showing there as Authorized as well:If I select the TR on this Page, again, only Payment in Cash is available.What is the process to pay an Advance via EFT?Many thanks.  Anya.  

Please advice whenever we are raising a quick absence is there any chance of keeping the status as Authorized? 

Hello We currently developing the solution for the integrations from IFS, part of the data we want to extract is Employee’s Manager/Supervisor, but due to technical limitations we only able to use table and not views or API calls. Is there a TABLE in IFS database which contains employee’s manager/supervisor or at least a path via few tables which could provide this information? Thanks 

When I am trying to add a credit card transaction in foreign currency to an expense sheet I receive an error message “ORA-20110: You are not allowed to modify details of an expense connected to a credit card transaction”.When I try the same but in an accounting currency I am not receiving such error.Does anyone know why?IFSAPP10 UPD22

Hi Community,We are looking for a way to import registered absence into IFS. We tried to use the screens absence import Definition screen, but the systems generate the error below:I cannot find where to define that function. Any idea? Thank you