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Stock held at Supplier and used to fulfil customer orders

  • March 4, 2025
  • 1 reply
  • 21 views

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  • Do Gooder (Customer)
  • 13 replies

We have a requirement to raise an order with a supplier and pay for the full order in full. The finished stock will be held with the supplier and we need to then instruct them where to deliver amounts of stock to our customers as the customer orders come into us. We need to see the quantity of stock held at the supplier and as it is consumed what is left.

Some customer orders will incur a transportation cost and that cost would be picked up by us and not the customer.

Does anyone currently carry out this process or a similar one that could explain best way to achieve this.

 

Required scinario:
 

My company places order for 1000KG of item A with Supplier1

Supplier1 invoices my company for 1000KG of item A but stores Item A on their site.

CustomerZ raises order for Item A with my Company.

My Company sends delivery instructions to Supplier1

Supplier1 delivers Item A to CustomerZ and informs my company delivery complete.

Supplier1 invoices my company if a transportation cost is incurred.

CustomerZ Invocied by my company for order that has been delivered to them

 

Best answer by ROVECH

Hi Mick, you would have to use the standard tools in IFS for that:

My company places order for 1000KG of item A with Supplier1

→ A regular PO

Supplier1 invoices my company for 1000KG of item A but stores Item A on their site.

→ a regular receipt to a remote warehouse location (presuming your company owns the stock) and supplier invoice

CustomerZ raises order for Item A with my Company.

→ A regular CO, deviating supply address

My Company sends delivery instructions to Supplier1

→ Outside of IFS

Supplier1 delivers Item A to CustomerZ and informs my company delivery complete.

→ Process the CO accordingly, maybe with a dedicated order code for quicker processing

Supplier1 invoices my company if a transportation cost is incurred.

→ a regular supplier invoice

CustomerZ Invocied by my company for order that has been delivered to them

→ A regular CI out of the CO

 

That being said, there is nothing holding this together or automating it really. Depending on the magnitude/relevance you can extend on the outside to have it all in one view/action portal

 

Regards, Roel

 

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ROVECH
Hero (Partner)
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  • Hero (Partner)
  • 57 replies
  • Answer
  • March 4, 2025

Hi Mick, you would have to use the standard tools in IFS for that:

My company places order for 1000KG of item A with Supplier1

→ A regular PO

Supplier1 invoices my company for 1000KG of item A but stores Item A on their site.

→ a regular receipt to a remote warehouse location (presuming your company owns the stock) and supplier invoice

CustomerZ raises order for Item A with my Company.

→ A regular CO, deviating supply address

My Company sends delivery instructions to Supplier1

→ Outside of IFS

Supplier1 delivers Item A to CustomerZ and informs my company delivery complete.

→ Process the CO accordingly, maybe with a dedicated order code for quicker processing

Supplier1 invoices my company if a transportation cost is incurred.

→ a regular supplier invoice

CustomerZ Invocied by my company for order that has been delivered to them

→ A regular CI out of the CO

 

That being said, there is nothing holding this together or automating it really. Depending on the magnitude/relevance you can extend on the outside to have it all in one view/action portal

 

Regards, Roel

 


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