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Question

Can advance invoice be offset with final invoice, even if it isn't paid?

  • February 13, 2025
  • 3 replies
  • 100 views

12Guide_PaulB
Hero (Partner)
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When you create an advance invoice for a customer order, the advance payment is automatically offset with the final invoice is created. However, if the advance invoice has not been paid at the moment the final invoice is created, the advance invoice is not offset and the final invoice will invoice the full amount. You then need to create a credit invoice for the advance invoice and offset it with the advance invoice.

 

Is there a way to offset the advance invoice with the final invoice, even if it has not been paid yet? Both the advance invoice (e.g. 30%) and the final invoice (70%) should be open.

 

I know that stage billing can be used as an alternative, but the downside of that is that it posts revenue when a stage billing is created. But no costs are created. Therefore, we don't want to use stage billing. 

3 replies

Furkan Zengin
Superhero (Partner)
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  • Superhero (Partner)
  • 695 replies
  • February 14, 2025

Hi ​@12Guide_PaulB 

Advance invoice will create a debit transaction on AR account. The customer order invoice will also create a debit transaction on AR account. Therefore it is not possible to match 2 debit transactions.

If fact, when you match advance invoice on the customer order invoice you are actually matching the advance payment transaction created from the advance invoice.

If there is an unpaid advance invoice and unpaid final customer order invoice, when the payment is received first you must match with advance invoice so it will create advance payment transaction. Then you can offset advance payment with final invoice.

Hope i could express clearly

Furkan


12Guide_PaulB
Hero (Partner)
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  • Author
  • Hero (Partner)
  • 42 replies
  • February 17, 2025

Hi Furkan,

Thanks for your reply. I think it describes well how IFS Cloud handles the advance invoices, but I was looking for an answer if it would be possible, in any way, to use it differently.

Kind regards, Paul

 


Ralph Gericke
Hero (Employee)
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  • Hero (Employee)
  • 204 replies
  • February 17, 2025

Hi Paul,

a way to get rid of an unpaid Advance Invoice is, to use a write off code mapping it against the account used in IP19. It will not create a payment in advance, which will usually happens, when setting of a Advance Invoice with a payment or another invoice or credit note.

Kind regards
Ralph
 


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