Customer (Apps10 EE) wants to create a document revision without a file and in a field on the document revision enter a link to an external location where the file will reside. I recall doing this before custom fields were readily available, but I cannot recall where in the document revision the link was entered. Anybody have experience with this without using a custom field?
Solved
Hyperlink in Document Revision
+26Best answer by xeam-eran
- simply creating links [.url files] or shortcuts [.lnk files] to the external files
- set up above file extensions as accepted Files types in Docman (Basic Data/EDM Basic)
- and finally check in the links/shortcuts created in step 1!
- Now you can simply click the View button to see the external file
(Note! Clicking Edit will check out the link/shortcut file itself and not the external file. But what I assume from your use case you would not expect to maintain/edit the files from IFS anyway.)
/Erik
+12You might be able to do this by keeping the URL in some field on the document, and use a macro to open the URL. A dummy file needs to be checked in to the document. Then the user can access into each link manually or to make ease the process you can setup a macro that will open the included url in that custom field, else you don’t have to create a custom field unless you want a separate section to save the url or link. You can use any field that does not affect the other data to store the link. Hope this will be helpful.
+26Why would there need to be a dummy file connected to the document revision record?
+12Best Regards,
Dilini
+6- simply creating links [.url files] or shortcuts [.lnk files] to the external files
- set up above file extensions as accepted Files types in Docman (Basic Data/EDM Basic)
- and finally check in the links/shortcuts created in step 1!
- Now you can simply click the View button to see the external file
(Note! Clicking Edit will check out the link/shortcut file itself and not the external file. But what I assume from your use case you would not expect to maintain/edit the files from IFS anyway.)
/Erik
+33Here is a small recording on how to keep links to files/documents in other systems in IFS Cloud:
explorer_2024-04-16_15-53-58.mp4
It seems like I cannot make Chrome open .url files automatically (perhaps a security feature) but with the Aurena Agent enabled you can:
explorer_2024-04-16_15-57-19.mp4
Enjoy!
+10Here is a small recording on how to keep links to files/documents in other systems in IFS Cloud:
explorer_2024-04-16_15-53-58.mp4
It seems like I cannot make Chrome open .url files automatically (perhaps a security feature) but with the Aurena Agent enabled you can:
explorer_2024-04-16_15-57-19.mp4
Enjoy!
+4Hi
Here is a small recording on how to keep links to files/documents in other systems in IFS Cloud:
explorer_2024-04-16_15-53-58.mp4
It seems like I cannot make Chrome open .url files automatically (perhaps a security feature) but with the Aurena Agent enabled you can:
explorer_2024-04-16_15-57-19.mp4
Enjoy!
I’m resharing the links at the request of Mathias, who kindly shared them with me internally upon my request.
Hope this helps!
-Thanuja-
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