Hello,
Do you know a way to automatically delete documents with a specific document class and status?
we need to determine the expiry date of the document and after that date remove it from IFS
Best answer by william.klotz
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Userlevel 5
+9
Have you tried to create an EVENT action to do this ? I think you can use an Event action to automatically delete specific document class with a status.
Userlevel 7
+21
Hi
What determines when a document is expired or obsolete? If a document is considered obsolete after a new revision of the document is released you can configure document management to purge obsolete documents after a period of time. When you release a new document you have the option of making the old revision as obsolete which would begin the timer to ultimately purge the document.
In the Document Basic data there is a tab named Document Default Values where you can change parameter settings to meet your needs. The parameter to determine how long to keep an obsolete document is called DAYS_EXPIRED
Regards,
William Klotz
Userlevel 7
+30
The actual delete cannot be done by an event action because there is currently no event to act on. This require a small mod. I suggest a background job to run at regular intervals, looking for obsolete documents that are expired (see above about the setting we have for that). A simpler approach is to have someone just make a search for expired documents once per month or so, deleting the ones that are found. It only takes a recurring appointment in the calendar to set up 🙃
Userlevel 7
+30
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