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Transfer Documents from DB to Cloud File Storage for IFS Managed cloud customer


Dumeesha Wanigarathna
Superhero (Partner)
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Hi ,

I am studying how to move documents from Edm_File_Storage_Tab to cloud file storage in a managed cloud customer. IFS has provided a KBA article and I have referred Technical documentation as well as functional documentation. However they are not much informative about  how it should be done for managed cloud customer who has already upgraded and live.

The KBA article from IFS Customer Service - Managing High Disk Usage by EDM_FILE_ STORAGE_TAB

IFS Tech documentation Cloud File Storage - Technical Documentation For IFS Cloud

Documentation about Cloud Migration Tool - Cloud File Storage Migration Tool - Technical Documentation For IFS Cloud

 

Can any one give me exact steps.

 

My questions after reading above materials.

1.0 Will the below step create a cloud file storage in managed cloud ?

2.0 Can we use Cloud File Storage Migration Tool after go live. Or is it a tool which only can be used during the upgrade phase. Should we use this tool or any other way as below

3.0 Can we use  Cloud File Storage Migration Tool for customer in managed cloud

4.0 Do we need to use below pages to transfer documents and media files after go live ? 

5.0 After setting up the cloud file storage set up does all documents attached to windows go to File storage or do we need to run the above windows to do it time to time ?

 

Please share your experiences if you have gone through this set up or can IFS share the proper steps to do this 

 

 

Best answer by Oshada Samarasinghe

Hi Dumeesha, 

Please find my answers to your questions:

1.0 Will the below step create a cloud file storage in managed cloud ? 

--Yes, you can create a repository id using Cloud Storage by selecting Repository type file storage.
 

2.0 Can we use Cloud File Storage Migration Tool after go live. Or is it a tool which only can be used during the upgrade phase. Should we use this tool or any other way as below

-- Cloud File Storage Migration Tool is used during the upgrade phase

3.0 Can we use  Cloud File Storage Migration Tool for customer in managed cloud

--Yes, for the need help of a Cloud Services person to running scripts to update file pointers, and export and import the fs_mig_status_tab from the prior version to the current one.

4.0 Do we need to use below pages to transfer documents and media files after go live ? 

--Yes
 

5.0 After setting up the cloud file storage set up does all documents attached to windows go to File storage or do we need to run the above windows to do it time to time ?

--Yes, if the Cloud Storage repository state is Generating, all new files will be moved to File Storage.

/Oshada

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  • Superhero (Employee)
  • May 19, 2025

@Dumeesha Wanigarathna 

Hi Dumeesha,

I don’t have any prior experience running fsmig tool but I will share what I know. Hope someone with better experience can answer this

1.You need to set the status of the repo to generating status as well. As far I know new cloud versions FSS is already configured therefore cloud hosted customer no configurations need to be done. (I’m not 100% sure about this)

2.FS mig tool is for the upgrade customers which their old repo is in ftp or shared. If you already in cloud and repo in db and transfer document/transfer media option is the best way to transfer to FSS.  

3.I think FSmigtool is used before db handover to the IFS. Therefore you need to  do the transfer before final db is handover to the cloud. 

4, Yes you can if you need to transfer between db to FSS.

5.you have the option to do this by document class by class basis. 

Hope this give some insight.

 

Regards,

Sahan


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Hi Dumeesha, 

Please find my answers to your questions:

1.0 Will the below step create a cloud file storage in managed cloud ? 

--Yes, you can create a repository id using Cloud Storage by selecting Repository type file storage.
 

2.0 Can we use Cloud File Storage Migration Tool after go live. Or is it a tool which only can be used during the upgrade phase. Should we use this tool or any other way as below

-- Cloud File Storage Migration Tool is used during the upgrade phase

3.0 Can we use  Cloud File Storage Migration Tool for customer in managed cloud

--Yes, for the need help of a Cloud Services person to running scripts to update file pointers, and export and import the fs_mig_status_tab from the prior version to the current one.

4.0 Do we need to use below pages to transfer documents and media files after go live ? 

--Yes
 

5.0 After setting up the cloud file storage set up does all documents attached to windows go to File storage or do we need to run the above windows to do it time to time ?

--Yes, if the Cloud Storage repository state is Generating, all new files will be moved to File Storage.

/Oshada


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