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Question

Quick Report shows only users data, not all data

  • August 5, 2026
  • 4 replies
  • 131 views

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I created a quick report for SHPORD History Log….I ,as admin,can see every user that deleted a shop order, but my user can only see their own data.

How can I make the quick report so that the user can see all data...not just their own.

Important because shop orders have mysteriously been being deleted………………

 

select a.module,
a.time_stamp,
a.username,
a.history_type,
b.old_value site,
c.old_value part_no,
regexp_substr(a.keys, 'ORDER_NO=([^^]*)', 1, 1, null, 1) as order_no,
a.keys
from ifsapp.history_log a
left join (select old_value,log_id from ifsapp.history_log_attribute where column_name='CONTRACT') b
on a.log_id = b.log_id
left join (select old_value,log_id from ifsapp.history_log_attribute where column_name='PART_NO') c
on a.log_id = c.log_id
where module like 'SHPORD'
and (regexp_substr(a.keys, 'ORDER_NO=([^^]*)', 1, 1, null, 1)) like upper(nvl('&OrderNo','%'))
and (b.old_value like upper(nvl('&Site','%')) or b.old_value is null)
and (c.old_value like upper(nvl('&PartNo','%')) or c.old_value is null)
and time_stamp >= sysdate-30
order by a.time_stamp desc;

 

4 replies

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  • Hero (Customer)
  • August 5, 2026

@chajash, how is set that the user can only see their own data? I’m asking as I’ve only been able to restrict users to see data in their Company/Site, if they have access to the pages/projections then they can see everything anyone else has done in that Company/Site, Sarah


Link
Superhero (Customer)
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  • Superhero (Customer)
  • August 5, 2026

Hi ​@chajash 

as far as I can remember, in IFS apps 9 and 10, users can only see their own logs due to the HISTORY_LOG table.

Only administrators and IFSAPP users can see all logs.

Therefore, I created an IAL for all users.

 


Marcel.Ausan
Ultimate Hero (Partner)
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  • Ultimate Hero (Partner)
  • August 7, 2026

@chajash History Log (and Reports Archive for example) will only show the records your user owns.

If you wanna see all History Log records and all docs in Reports Archive you need to be granted the ADMINISTRATOR system privilege.

 


Link
Superhero (Customer)
Forum|alt.badge.img+23
  • Superhero (Customer)
  • August 7, 2026

@chajash History Log (and Reports Archive for example) will only show the records your user owns.

If you wanna see all History Log records and all docs in Reports Archive you need to be granted the ADMINISTRATOR system privilege.

 

Yes, and IFS Cloud is still the same as APP9 and APP10?

Unfortunately, I can’t check that since we have a lot of modifications.

 

@chajash: I recommend creating an IAL and using it instead of the table HISTORY_LOG.