Hi! Can the purchasing department modify purchase requisitions created by the planning department directly on the requisition? Also, I would like to view the audit log records, but they are currently disabled. Where can I enable them?
Merhaba,Planlama departmanının açtığı talepleri satın alma departmanı talep üzerinden değiştirebiliyor mu? Ayrıca log kayıtlarını görmek istiyorum ancak şu an kapalı, nereden aktif edebilirim?
Best answer by Jane Perry
Hi. Yes - you can modify a Purchase Req created by MRP/PMRP. The following is information on history logging -
In IFS Cloud, tracking and viewing changes made to a Purchase Requisition (PR) can be handled through several built-in mechanisms depending on whether you are looking for field-level database audit logs, authorization history, or application status tracking.
IFS Cloud includes a central History Log framework that captures row- and field-level changes (Inserts, Updates, Deletes) made to Purchase Requisitions. History Log
Configuration (Solution Manager):
System Administrators enable logging via Solution Manager > History Log > History Log Setup.
Logging is configured for the underlying Logical Units (LUs) and tables:
PurchaseRequisition (PURCHASE_REQUISITION_TAB) — Header changes (e.g., Requisitioner, Site, Order Code).
PurchaseReqLine (PURCHASE_REQ_LINE_TAB) — Line item changes (e.g., Part Number, Quantity, Price, Site, Delivery Date).
What is Logged:
Modified column name
Old Value vs. New Value
User who performed the change
Timestamp of the modification
How to View:
Directly on the PR Page: Select Page Actions / Command Menu → View History Log (or History Log) while viewing the specific Purchase Requisition header or line.
Globally: Search for the record in the History Log page in IFS Cloud using the Key Ref or Table Name (PURCHASE_REQ_LINE_TAB).
If your organization uses Purchase Requisition Authorization Rules, changes to approval steps and status transitions are recorded separately:
Authorization Progress: Tracks each authorization step, required authorizer/group, actual authorizer, and authorization date.
How to View: Open the Purchase Requisition and view the Authorization tab or navigate to Purchase Requisition Authorization pages to inspect who approved or rejected the requisition lines and when.
Changes in the lifecycle of a Purchase Requisition line are logged as part of operational pegging and status history:
Status Changes: Tracks state transitions such as Planned → Released → Partially Authorized → Authorized → Request Created / PO Created.
Connected Objects: If a PR line is converted into a Request for Order Quotation (RFQ) or Purchase Order (PO), IFS Cloud maintains pegging references linking the PR line to the resulting PO or RFQ. Sourcing Manager - Implementation Guide
If specific business fields require immediate notifications or tailored audit trails (e.g., tracking whenever a PR line quantity is decreased or canceled after release):
Administrators can set up Custom Events and Event Actions on the PurchaseRequisition or PurchaseReqLine entities to log changes to custom tables or send email/Teams alerts when critical attributes change.
I hope this helps. Thanks! Jane
Hi. Yes - you can modify a Purchase Req created by MRP/PMRP. The following is information on history logging -
In IFS Cloud, tracking and viewing changes made to a Purchase Requisition (PR) can be handled through several built-in mechanisms depending on whether you are looking for field-level database audit logs, authorization history, or application status tracking.
IFS Cloud includes a central History Log framework that captures row- and field-level changes (Inserts, Updates, Deletes) made to Purchase Requisitions. History Log
Configuration (Solution Manager):
System Administrators enable logging via Solution Manager > History Log > History Log Setup.
Logging is configured for the underlying Logical Units (LUs) and tables:
PurchaseRequisition (PURCHASE_REQUISITION_TAB) — Header changes (e.g., Requisitioner, Site, Order Code).
PurchaseReqLine (PURCHASE_REQ_LINE_TAB) — Line item changes (e.g., Part Number, Quantity, Price, Site, Delivery Date).
What is Logged:
Modified column name
Old Value vs. New Value
User who performed the change
Timestamp of the modification
How to View:
Directly on the PR Page: Select Page Actions / Command Menu → View History Log (or History Log) while viewing the specific Purchase Requisition header or line.
Globally: Search for the record in the History Log page in IFS Cloud using the Key Ref or Table Name (PURCHASE_REQ_LINE_TAB).
If your organization uses Purchase Requisition Authorization Rules, changes to approval steps and status transitions are recorded separately:
Authorization Progress: Tracks each authorization step, required authorizer/group, actual authorizer, and authorization date.
How to View: Open the Purchase Requisition and view the Authorization tab or navigate to Purchase Requisition Authorization pages to inspect who approved or rejected the requisition lines and when.
Changes in the lifecycle of a Purchase Requisition line are logged as part of operational pegging and status history:
Status Changes: Tracks state transitions such as Planned → Released → Partially Authorized → Authorized → Request Created / PO Created.
Connected Objects: If a PR line is converted into a Request for Order Quotation (RFQ) or Purchase Order (PO), IFS Cloud maintains pegging references linking the PR line to the resulting PO or RFQ. Sourcing Manager - Implementation Guide
If specific business fields require immediate notifications or tailored audit trails (e.g., tracking whenever a PR line quantity is decreased or canceled after release):
Administrators can set up Custom Events and Event Actions on the PurchaseRequisition or PurchaseReqLine entities to log changes to custom tables or send email/Teams alerts when critical attributes change.
I hope this helps. Thanks! Jane
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