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Hi,
I have a question about purchasing and invoice processing.
Our supplier creates the invoice and waybill on the same date. We receive the products on the date they arrive at our warehouse. However, since the invoice date is before the receipt date, we cannot process the invoice in the system. Why does IFS not allow this?
Thanks a lot,
Âdil
Best answer by Furkan Zengin
View originalHello Adil,
The reason is simple. GRNI (good received, not invoiced) account cannot have a negative balance. You cannot have invoice date earlier than product receipt date. Let me describe in details with sample transactions.
When you receive the product, IFS creates M1 and M10 transaction with transaction code ARRIVAL.
| Voucher Date | Transaction Code | Posting Type | Debit | Credit |
|---|---|---|---|---|
| 12/09/2023 | ARRIVAL | M1 (inventory) | xx | |
| 12/09/2023 | ARRIVAL | M10 (GRNI) | xx |
When you match the invoice with receipt, IFS creates IP1 and M18 transaction on supplier invoice.
| Voucher Date | Transaction Code | Posting Type | Debit | Credit | Comment |
|---|---|---|---|---|---|
| 11/09/2023 | Supplier Invoice | M18 (GRNI) | xx | This is not possible due to receipt date is later than voucher date | |
| 11/09/2023 | Supplier Invoice | IP1 (Supplier) | xx |
System will not allow matching invoice with a receipt if the receipt date is earlier than invoice voucher date. Therefore transactions in table above cannot be created. You can overcome this issue with preliminary posted invoice.
| Date | Transaction Code | Posting Type | Debit | Credit | Comment |
|---|---|---|---|---|---|
| 11/09/2023 | Supplier Invoice | IP5 (preliminary cost/invoiced not received) | xx | Voucher type I (SFG in TR case) | |
| 11/09/2023 | Supplier Invoice | IP1 (Supplier) | xx | ||
| 12/09/2023 | Supplier Invoice | IP5 | xx | Voucher type J (SFS in TR case) | |
| 12/09/2023 | Supplier Invoice | M18 (GRNI) | xxx |
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