Contract Statuses - how do they work?

Hi Mark,

In general, when you activate contract the status is 200.

It remains 200 until you actively change it (Actions, Change Status).

When the contract expiry date has been passed, you will see the status as expired. It is a calculated value, but in the database remains 200.

Regards,

Joshua

Thanks ​@Joshua Liem 

So are the status and their numbers that are in the ‘Contract Statuses’ module, not really used?

Expanding on Joshua’s answer, if the status is Approved and the From Date is equal or greater than the current date, then the status will be displayed as Active.

If the contract status is Approved or Active and the to date is greater than the current date, the status will be displayed as Expired.

Otherwise, the status will display as it is in the database.

The reason for this dynamic calculation is because there is no background service that looks to see if contracts are expired or active and update the status accordingly. This would put too much unnecessary load on the database - instead, it's all done dynamically by the system.  If you are running any kind of reporting based on status, you should include this logic in your reports as well.

Hi Mark,

The Contract Status can be used for different purpose, i.e: for suspending or holding contract from billing

Thanks for your response Andrew.
Just to make sense of it . . . in the piece quoted above, have you got it the wrong way around in regard to expired being displayed?? That would be if the to date is LESS than the current date right? Not GREATER than the current date?

cheers

mark.

Yes, you are correct Mark. I think it was just typo😀