+4We’re using IFS Apps 10. Some of our users are forgetting to attach a file to the document before releasing or approving the document. My question is twofold:
First, is there a way to block the Release or Approval of a document without a file being associated with the document revision record?
Secondly, for those that were released or approved as essentially “empty” records, what is the best way to add a file to those records?
Thanks
Eric
Best answer by Amila Samarasinghe
Hi
You can write a custom event action for event DOCUMENT_APPROVED. This event is fired when a document revision record is approved and you can write custom SQL to check the existence of the file and raise an error in the event action.
As for the already released and approved doc, I do not think it is possible to attach a file now. May be try creating new revisions and obsoleting the original revision?
Thanks
+14Hi
You can write a custom event action for event DOCUMENT_APPROVED. This event is fired when a document revision record is approved and you can write custom SQL to check the existence of the file and raise an error in the event action.
As for the already released and approved doc, I do not think it is possible to attach a file now. May be try creating new revisions and obsoleting the original revision?
Thanks
+15Hi
There is a default value in the basic data which mentions that the user gets a warning when there is no file attached. This is CHECK_FILE_EMPTY:
So this will not block the user to do so, but at least the user gets a warning. If you really want to block this, then the event proposed by
For the second question, you should be able to create a new revision as
Good luck,
Robert
+14Hi
I checked CHECK_FILE_EMPTY and it only works if the file is empty and it doesn't work if there is no file at all.
+15Thanks
I see that I used the wrong value, it should have been VIEW_FILE_REQ:
If the value on the Document Class is set to ‘Y’, then it will really block you to approve the document:
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