Default Buyer - setup

Hi ​@kruthika,

You can setup Default Coordinator, Default Buyer and Default Planner per User in Sites per User screen.

Hope this helps.

Regards 

Abdul Rehman 

Hi ​@kruthika ,

In IFS Cloud, the Buyer field during PR → PO conversion does not automatically default to the logged-in user out of the box.

 Standard Behavior

When converting PR to PO:

• Buyer is usually derived from:
  • Supplier (default buyer)
  • Purchase Site / Procurement setup
  • Sometimes from:
    • Requisition data

 It is not dynamically set to the current user

 How to Achieve Your Requirement

 Requirement:

Buyer = User who is converting PR → PO

 Option 1: Use Custom Event (Recommended)

Create a Custom Event:

• Trigger:
  • On PO creation (from PR)
• Logic:
  • Set Buyer = Fnd_Session_API.Get_Fnd_User

 This will dynamically assign:

• Logged-in user as Buyer

 Option 2: Aurena Customization (UI Level)

• Default Buyer field using:
  • Page Designer / client-side logic

 Limitation:

• UI-only
• Not reliable for all scenarios

 Option 3: Keep Standard Behavior (No customization)

Use:

• “Use default buyer from supplier” option

 But this will NOT meet your requirement

 Important Considerations

• Buyer must:
  • Exist in Buyer setup
  • Be valid for:
    • Site
    • Procurement

 Otherwise:

• Assignment will fail

 Best Practice

✔️ Use Custom Event (server-side)
✔️ Ensure user is configured as Buyer