Can you Create a Shipment for a Purchase Order (no customer order)

Hi ​@user00099 ,

I believe your requirement could be fulfilled through Supplier Material under subcontracting. From that method, a component part(s) will be shipped  to the supplier first for processing and then the purchase part can be received.

Please note that a specific shipment will not be created, but the material/component part(s) will be shipped using ‘Ship Supplier Material’ screen.

More information can be found in the process model given in below link:

https://docs.ifs.com/ifsclouddocs/24r2/ProcessModels/Process_Model/suppliermaterialfunction.htm?StandAlone=true

There is another method under subcontracting called Charge/No Charge method. Even there you can send your suppliers the material or components that they need to either manufacture or pack the parts that you then purchase. However, this method involves a customer order and you can decide whether to charge the supplier or not.

More information regarding Charge/No Charge can be found in below link:

https://docs.ifs.com/ifsclouddocs/24r2/Procurement/AboutChargeNoCharge.htm?StandAlone=true

Regards,
Kethaka

Can you please describe the steps (i.e. which screens to use in IFS) to do this?   Thanks!

Hi ​@user00099 

You need to setup some basic data and prerequisites to follow.

In Site screen, Purchase Component Method should be set to Supplier Material (Site> Sales & Procurement> Purchase Component Method)

The component part should be connected to the top (parent) part. This could be done from the product structure of the top part. Please note that in this process, you have to use “Part Lines”, not “No Part Lines”.

Ensuring you have enough component parts in the inventory.

Create a Purchase Order (PO) for the top part. After releasing the Purchase Order, click on PO line> Purchase Component option> Supplier Material

In Supplier Material> Select the line> Reserve Part

Go to Ship Supplier Material and ship the material

Afterwards, from register arrivals, top part can be received.

This is seems to be a bit complicated process at first, with some initial setup and prerequisites.

But after the setup, you can proceed with the process smoothly. I believe in your situation, you can use this approach. Two deviations that you need to make are, (1) specify a component & (2) use part lines in PO.

If you need further help on Supplier Material or subcontracting, I would recommend you to take IFS Academy course: IFS Supply Chain - SRM & Procurement - IFS Cloud.

Regards,
Kethaka