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Sales Contract - migration of the AFP Invoices

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Do Gooder (Employee)
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  • brehan
  • Do Gooder (Employee)
  • 1 reply

 

Hello,

  1. On the Go-live the Sales Contract is partially Invoiced with AFP.  For the migration of open AFP Invoices - can I use a standard STDCIN1 or STDCIN2 migration template? Or is there any better tool dedicated to migrate those kind of invoices?
  2. Also - can I only migrate the Open AFP invoices? Or is it better to re-generate all the AFP invoices issued before Go-live, to have the proper progress set on Sales contract Items (proper value of certified work and proper queue of AFP invoices?

I’d appreciate any information.

Kind Regards

Beata

Best answer by Ramessh Kanna

Hi Beata,

Normally we do not migrate AFP invoices (Project Invoice). All Receivable Invoices open as at Go Live Date will be brought in to the system using “Manual Customer Invoice”. This is mainly because,

You will have existing Invoice Numbers and it needs to be presented for the Open Invoices (Audit Requirement). If you create AFP or Project or Instant Invoice it will create its own sequence (Invoice Number) which is not correct.

Additionally the Crediting Account for AR Invoices should be STAT Account. If you use AFP you cannot select the Account. If you still go ahead with AFP then you might have to set up Posting Control Very Perfectly for AFP posting and PRJI Posting.

For Sales Contract related, you may have to create the Sales Contract Value on Net Value (Original Value - Invoiced Value) and then Create AFP from it once you have gone Live.

as mentioned Earlier Existing AR Open invoices has to be brought in to the system using Manual Customer Invoice. (STDCIN1 or STDCIN2 supports Manual Customer Invoice Creation)

Thank you

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Hero (Employee)
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  • Ramessh Kanna
  • Hero (Employee)
  • 85 replies
  • Answer
  • April 17, 2025

Hi Beata,

Normally we do not migrate AFP invoices (Project Invoice). All Receivable Invoices open as at Go Live Date will be brought in to the system using “Manual Customer Invoice”. This is mainly because,

You will have existing Invoice Numbers and it needs to be presented for the Open Invoices (Audit Requirement). If you create AFP or Project or Instant Invoice it will create its own sequence (Invoice Number) which is not correct.

Additionally the Crediting Account for AR Invoices should be STAT Account. If you use AFP you cannot select the Account. If you still go ahead with AFP then you might have to set up Posting Control Very Perfectly for AFP posting and PRJI Posting.

For Sales Contract related, you may have to create the Sales Contract Value on Net Value (Original Value - Invoiced Value) and then Create AFP from it once you have gone Live.

as mentioned Earlier Existing AR Open invoices has to be brought in to the system using Manual Customer Invoice. (STDCIN1 or STDCIN2 supports Manual Customer Invoice Creation)

Thank you

B
Do Gooder (Employee)
Forum|alt.badge.img+1
  • brehan
  • Author
  • Do Gooder (Employee)
  • 1 reply
  • April 17, 2025

Hi Ramessh,

Many thanks for this perfect advice! 

I understand now as what to start with.

Have a good day.

Beata

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