Unfinished Activity Work?

HI ​@Ozge,
Here’s my understanding on this topic.
(1) Different places via which ‘Unfinished Activity Work” report can be generated
‘Unfinished Activity Work’ command can be executed from via ‘Project Monitoring’ or ‘Project Definition’ pages. Moreover, it must be noted that IFS provides the flexibility to execute ‘unfinished activity work’ from different levels of the WBS(i.e., Project, Sub Project and Activity) when done via the Monitoring view.

Based on the WBS level from which user generates the report, system will generate a list of unfinished activity work only related to the selected level in WBS. 

For an instance, if triggered from “Project Monitoring” page > Unfinished Activity Work Items > will generate a report with all unfinished activity work related to the entire project. In following example I am sitting on the top most node = Project node/level of the WBS, hence if generated system will provide me a list of all unfinished activity work for the entire project. 

On the other hand if this is triggered from the “Sub Project” or “Activity” level the system will only show the unfinished activity work related to ‘selected sub project’ or ‘selected activity’. In the following example i am on the “Activity Monitoring” page where i am sitting on a specific Activity in the WBS.

(2) Why and When ‘Unfinished Activity Work Items’ is required
Typically users trigger the “Unfinished Activity Work” as a prerequisite when they want to promote the Project Status from “Started” to “Completed”, when all operational activities related to the Project has been completed. Since, if a user attempts to simply set the project status to ‘Completed’ when there are Unfinished Activity Work, system will first let user know via an information message that there are one or more unclosed activities that needs be closed (this is a prerequisite to setting the Project to “Completed” status). 

If user proceeds to click okay to system will throw an error message and prevent user from setting the project to ‘completed’ status and indicate that they need to run the ‘unfinished activity work’ report first to identify and close any pending work. 

(3) How to use the ‘Unfinished Activity Work’ report
Once you generate the report, you can use the,
a) ‘Object Information’ column to make sense of where each unfinished activity item is coming from e.g., Purchase Order line, Work Order and connected Work Tasks , Sales Contract, Invoicing Plan, Invoiceable Project Transactions and other relevant connected objects

b) ‘Object Key 1 through 6’ to understand the object specific attributes. 
e.g. Sales Contract number can be identified via the Object Key 1, PO number cane be identified via the Object Key 1, If the line is for a Sales Contract Object Key 2 shows the respective Revision ID and object Key 3 shows the Currency code being used. 

c) ‘Description’ columns shows what exactly is needed to complete the unfinished work and to tick that item off of the report.
e.g., If a Project connected PO is still in ‘preliminary’ status the description will indicate that “The object has not reached its final status. Work remains to complete the object”, If there are ‘invoiceable’ project transactions that has not been invoiced description will indicate ‘There is at least one Project Transaction which has not been completely invoiced or where Multi-Company Reporting Revenue voucher has not been created.’

d) ‘Object Details’ command  - Once a user select a line/row on the report, this command appears and can be used to drill down to the source of the object so that user can perform the necessary action to finish it OR given the segregation of duties involved in an organization, PM can run this report and notify the respective departments/personnel on what needs to be done. 
e.g., check the following screenshot where the selected line indicates that PO#-1404 is not in ‘closed’ status, users can click on the ‘object details’ to navigate to the source.
 

Once users click the ‘Object details’ system takes them to the PO line part, where the PO status is still “Preliminary” (see below). 
 

If required user can navigate to the “PO” itself by selecting the line and clicking on the ‘details’ (zoom in) command button.
 

After navigating to the PO user can perform the necessary steps to promote the PO to the ‘Closed’ status by receiving or informing the relevant dept. to take necessary action. Once the PO gets closed, the corresponding line in ‘Unfinished Activity work’ report falls off.
 

Bottom-line is that users need to complete all the ‘unfinished Activity work items’ related to a Project to be able to ‘Complete’ a project and ‘Unfinished Activity Work Items” report is a means by which users obtain visibility to these unfinished work items.

Hope this helps you to understand the functionality behind ‘unfinished Activity work items’. 

Cheers!
Sachitha