Project Exceptions

Question

Does any understand the rules around Project Exceptions and how to clear them especially the two that affect your cost:

Resource Planning
Planned Value Exceeded

Is there any documentation that explain these, have been looking at the Planned Value Exceeded and just presumed that it was that my Planned Cost was lower that my Committed Cost + Used cost. But on the example I looked at my planned cost was fine. So looked in more detail and discovered that Baseline cost was lower than my Committed + Used Cost, adding my activity to the Baseline cleared my exception.

Thanks

Mark

Åsa_B · Accepted Answer

HiIf I understand you correctly, thenyour baseline cost was lower than your planned cost, thissuggests that the project had a baseline where the Earned Value (EV) method was set to ‘Baseline’, and the planned cost increased after this baseline was established.When the EVmethod is set to ‘Baseline’, it uses the baseline values compared to committed/usedto assess project exceptions. If you wish to update the baseline values, you can either update them for the entire project or select a specific activity and use the ‘Add to Baseline’ option. You can also base the EV method on theplanned values, if applicable, it will then use the planned values to assess the exceptions.This example will give an exception if I have EV method “Baseline”, but not if the EV method is “Planned”.https://docs.ifs.com/ifsclouddocs/24r1/ProjectManagement/ActivitySetBaseline.htmhttps://docs.ifs.com/ifsclouddocs/24r1/ProjectManagement/ActivityAddToBaseline.htm

Åsa_B · Answer

Hi,Have a look at these documentation links to see if it makes it clearer.https://docs.ifs.com/ifsclouddocs/24r1/ProjectManagement/ActivityAnalyzeProjectExceptions.htmand the process model:10.21.5.1 Analyze Project Performance (ifs.com)The analysis aims to detect problems which the activity or its connected objects might have at the time of the evaluation, and includes:Checking if the activity budget has been exceeded.Checking if critical deliveries and work can be achieved on time.Evaluating the progress and need date of the activity connected objects.To help with the above analysis, the following conditions are automatically presented as Activity Exceptions:Resource planning has un-spread hours or missing priceCommitted+ Used Cost exceed Planned CostCommitted + Used Hours exceed Planned HoursConnected orders that are planned/due to be executed lateYou can analyze activity connected objects using one of the below mentioned methods.InConnectionspage of each connected objectInActivity Monitoring - Project ConnectionspageInProject GanttInProject ExceptionslobbyThe Gantt gives a visual help to analyze activity exceptions. It is possible to:View activities with exceptions.View time-critical objects connected to an activity, making it easy to determine if any such connected object has a need or required date that fall outside the activity's early start and early finish dates. The objects that can be seen in the Gantt are Purchase Order line, Shop Order, Work Order and DOP Header.

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