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IFS Cloud - Contractor Time Registration with PO on Work Tasks

  • 26 May 2024
  • 3 replies
  • 73 views

Hi All,

When Time Registration is performed in the Projects module for a Contractor, an additional level of detail is revealed where a mandatory PO and PO Line have to be selected.

However, when recording time on a Work Task, the selection of a PO and PO Line is not required and no PO connection is required.

My indicator for specifying a Resource as a Contractor for Work Task purposes is when the Site Settings on the Maintenance/Service tab for the Resource has a Supplier ID specified.

Was there a good reason why the PO and PO Line is not required when registering time for a Contractor on a Work Task ?

3 replies

J
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Userlevel 5
Badge +8

Hi @AntonioInfoConsulting,

The scope of the Project Reporting for Contractors (PRC) functionality only includes ‘direct’ project reporting using the Project Reporting component, as this was the defined/delimited requirement when the functionality was originally developed.

It does not extend to reporting time on project connected work tasks, which is why you won’t see any PO references. Note that this also means that you cannot include any time reported on work tasks on the invoicing advice and handle subsequent supplier invoicing in the PRC functionality.

There may be a more general requirement to purchase/hire external resources for any type of work. As mentioned, this was not part of the original scope for PRC, but please feel free to raise an idea for this to help gauge interest.

Kind regards,
Johan

 

Dinidu Udana
Rank
Userlevel 5
Badge +12

HI @Johan Lagerström ,

For the direct time registration of contractors within the project module, we could set up an employee category as;

  • Contractor: yes
  • invoiced by supplier: No


Then report time for a contractor using the time registration screen directly. 
 

 

But when trying to edit the project transaction (eg: adjust internal price), the Purchase order information becomes a mandatory requirement
 


Is this the intended behavior? 

Regards,
Dinudu. 

J
Rank
Userlevel 5
Badge +8

Hi Dinudu,

Please note that to use the Project Reporting for Contractors functionality, you have to also set the ‘Invoiced By Supplier’ toggle.

Saying that, it was recently reported that there is a defect in the scenario you mention, and the use of a PO Line when reporting should not be enforced when the ‘invoiced by supplier’ flag is not set. A correction for this issue is available in 23R1 SU14 and the team is currently working on also providing this correction for the other versions (current plans are to include it in 22R2 SU22, 23R2 SU8 and 24R1 SU2).

Kind regards,
Johan

 

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