Hi Team,
One of customers have the below problem.
One of their employees makes an abroad trip and he gets compensation as below.
- On the Departure day EUR 27.00 as meal allowances.
- For Hotel stay, EUR 108 per day.
However, when the employee has lunch and dinner, he gets deducted EUR 16.00 per meal from the compensation amount from respective days.
Employee starts the trip on 02.01.2022 at 6.00 AM and stay abroad on 02nd night and comes back on 03rd at 07:00 PM. Ideally his compensation lines should be as follows.
Customer uses an Expense Correction code, so that when the minus Compensation figures overrun the total value of Compensation amount to be received, this correction code will set the difference between those two figures to be Zero. Customer only needs to set off these minus figures against the allowance given for Meals and it should not compensate against the Allowance for Hotel Stay which is EUR 108.00
First, he enters the Start date, End Date, Start Time and End Time.>Save the record and then he enters the Ares where he travels in the Route tab. Once this information is saved, following lines are automatically created as per the Expense Rule, which is correct.
Then they add two lines for Lunch and Dinner and when these two lines are created, Correction lines will also be automatically created to tally the total figure to zero. This is also correct as per the customer’s requirement.
When the user enters line for Hotel Stay, this correction line will be disappeared, and this is the issue reported by the customer. They don’t want to mix up this correction line with the Compensation line for Hotel Stay.
As a workaround, application allows to enter Deduction lines for Meal allowances first and then add manually the Compensation line for Hotel Stay. In that way the correction line will not be disappeared.
Is there anyway, that we can achieve customer’s requirement functionally?
Kind regards,
Shanuka.