Hi,
Does Aurena support the yellow notes, or are these only available in Enterprise Explorer?
Thanks in advance,
Sindre Tellevik
Best answer by domze
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Yellow Notes in Aurena
Userlevel 4
+6
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Userlevel 4
+4
Appreciate the feedback on Sticky Notes.
It’s clear that the easy of use and the “in your face” aspect is key here. We as users of IFS software are humans, and we like to make analogies to the real world and sticky notes are a tangible thing. That was the whole idea behind sticky notes.
Custom fields or a separate tab or a regular Notes field could seem to serve the same purpose, and as much as it does that from a tech point of view (rich text and images a side) - it doesn’t provide the same user experience.
Note also that Stickies are stored as a connected objected (sort of), so the data is not searchable on the main business object, such as Customer Order or an Invoice. It is also not possible to put the data on a report etc.
Sticky notes uses RTF (Rich Text Format) which is a (dying) Microsoft format used mostly in Windows - so it is not suitable for cross platform and web use.
It is clear sticky notes is very important for some of you. It is also clear Sticky Notes is not implemented in IFS Aurena. If sticky notes re-appear in some shape and form it will not be using RTF and user experience would have to adopt to a responsive web layout (not using saved X,Y position) and not be a floating window. But to me it is clear the strength is on the simplicity, the real world yellow sticky note analogy, and the flexible “collaboration” aspect.
Userlevel 4
+11
I have been asked to elaborate on my previous answer and specifically answer the question
"Are you able to confirm whether the sticky notes are deprecated in future and if so what is the alternative and how to migrate existing sticky notes ?"
The answer is yes, Sticky Notes are deprecated. If Sticky Notes were used to save some additional information connected to an object, then an alternative to use would be Custom Fields. There is currently no alternative to get the same “in your face” feeling that several people seems to be requesting. We have noted the request to find an equivalent solution and it will be considered, but there is no such solution planned for the upcoming release. There is no general migration plan at the moment, but the stored Sticky Notes are not removed so depending on the usage it should be possible to extract needed information during upgrade (or later).
Hi Dominik,
It's been 1 year since your answer about the sticky notes. Is there any news about it in the meantime? Has a solution been found to implement this in Aurena/Cloud and is there already a timeline for when it will be available?
Userlevel 5
+10
Hi
Could you please let us know whether there is any internal task/ETA proceeding on this activity?
CC:
Best regards
Udara.
Userlevel 6
+13
Would it be possible for R n D to develop script so we could at least extract the data on Sticky Notes?
We use them extensively - things like flagging up an issue on a customer accout so anyone dealing with the customer either in Sales or Finance instantly sees the issue. Not everyone looks for or has the will to seek out a text box or even look for a checkbox and then have to RMB to Notes to view the comments. We are making the move from Apps9 to Cloud and it’s one of the things users have mourned the loss of quite heavily.
In Cloud we are thinking of adding a custom notes field and have it conditionally formatted and/or visible if there is any text in the field - to give the users that instant ‘in your face’ notification … as and when conditional formatting makes a return, of course.
In readiness, it would be helpful if we could identify where those sticky notes are and what the text is so we can replicate.
Would it be possible for R n D to develop script so we could at least extract the data on Sticky Notes?
We use them extensively - things like flagging up an issue on a customer accout so anyone dealing with the customer either in Sales or Finance instantly sees the issue. Not everyone looks for or has the will to seek out a text box or even look for a checkbox and then have to RMB to Notes to view the comments. We are making the move from Apps9 to Cloud and it’s one of the things users have mourned the loss of quite heavily.
In Cloud we are thinking of adding a custom notes field and have it conditionally formatted and/or visible if there is any text in the field - to give the users that instant ‘in your face’ notification … as and when conditional formatting makes a return, of course.
In readiness, it would be helpful if we could identify where those sticky notes are and what the text is so we can replicate.
Hi Linda,
I used the attached script, which will recreate all sticky notes as an rtf (rich text format) document attachment on the original business object (customer orders, suppliers, etc). This way, the users will still be able to access the sticky notes with any of their formatted text in tact (such as bold, italic text). The users need to use the download icon below. The browser settings can be updated so it automatically opens any file of type rtf. While the script worked in Cloud 23R1, feel free to test and mod it in your environment after changing parameters such as the doc class.
Userlevel 6
+13
Thanks, Asanka. We’ll be rushing off to try it!
Linda
Hi Asanka,
Great work this could save us a lot of time, I work with Linda in technical and I tried to run the script.
When I run in PLSQL I get clob_to_blob not declaired:
ifsapp.edm_file_storage_api.write_blob_data(objversion_,
objid_,
clob_to_blob(rec.text));
Am I doing something wrong or could this be because we are using 22.2?
Thanks,
Alex
Hi Asanka,
Great work this could save us a lot of time, I work with Linda in technical and I tried to run the script.
When I run in PLSQL I get clob_to_blob not declaired:
ifsapp.edm_file_storage_api.write_blob_data(objversion_,
objid_,
clob_to_blob(rec.text));
Am I doing something wrong or could this be because we are using 22.2?
Thanks,
Alex
Sorry, mate. My bad. Forgot that it indeed needed a custom function deployed prior to work (as there is no standard clob to blob conversion as far as I know). Please deploy the attached before running the script. If you prefer not to create any database objects, you may add this function in the script as well. I’ve dug up this function from the Internet, but works fine for what we’re after.
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