Question

Why automatic authorization has been disabled when invoice lines were manually changed compared to purchase order values?

  • 22 May 2023
  • 1 reply
  • 93 views
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Why automatic authorization has been disabled when invoice lines were manually changed compared to purchase order values?

Test steps:

  1. A purchase order is created for 10 items with the unit price set as 15 USD per item, creating a total value of 150 USD.
  2. The supplier invoice is for 1 item for 15 USD. The register arrival is done for 2 items for 15 USD each.
  3. When we use the "Match Invoices with New PO Receipts" the quantity has to be changed from 2 items to 1 item and this change is the reason leading to the manual authorization approval. (Automatic Invoice Posting Authorizers have been enabled through the routing rule)

 

The system does not allow automatic authorization when the Invoice lines and posting lines have been changed compared to the purchase order values. Looking for any workaround for this scenario.

1 reply

Shehan Almeida
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Userlevel 7
Badge +17

Hi 

 

I believe you have selected line level matching for this supplier. In that case you can select the accept qty difference check box to keep the automatic authorization. 

 

“If this check box is selected, the quantity on the invoice line and the purchase order line that are matched is allowed to differ when the posting is automatically authorized. This is only applicable if Line Matching is selected as the matching level for purchase orders.”

 

Hope this helps.

 

Shehan Almeida.

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