Supplier Invoice Scanning

Hi, 

Readsoft had been a preferred choice, but it was expensive. Pagero is pretty common. 

A few of my clients had OCR tools before moving to IFS, they continued with those tools when moving to IFS.  I assume nearly any invoice OCR tool will create text, CSV or XML. 

In all reality nearly any invoice scanning tool (OCR) can feed IFS with data.   In some cases, the data could be file format txt, or CSV, in others XML is clearly possible.  IMO CSV is probably the easiest as this format (and text) flow into the external files template / external supplier invoice process where you create a template that matches the output from the OCR tool.   It’s a low cost / easy process, maybe less elegant than XML.   

Header matching is a very good option, as this will match the value of the goods received compared to invoice value.  But if line level matching is needed XML would support that.  In header matching assume the supplier charges +100 more than PO line value for line 1 and -100 PPV for line 2, the net invoice matched the goods received IFS would accept ad authorize the invoice (via posting proposal), 

In Line level matching assume the above, the XML would have detailed line information creating several invoice lines. Each line is then matched with the PO lines. You then have two items needing attention. 

Line level matching is far more difficult, but if needed it’s probably worth the extra effort.  

I would recommend CSV file and header matching (it’s very easy) then if needed look to other matching options. 

Best regards, 

Thomas

Thanks Thomas - We already use Pagero for links to vendor networks like PEPPOL but their OCR  solution seems a bit expensive.

Have you tried TRAILD? you will get an email address and the suppliers should be sending the invoice to that specific email address and it will be available in IFS. Also, the product will actually create a Supplier Invoice record and attach it to IFS.

Let me know if you want a demo.