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Hi,

IFS Cloud Application service update: 24.1.9

We have a company set up with Inherit Authorizers from Purchase

If we create a Purchase Order with No Part Order line for Qty 10 Unit Price GBP 100.00. Release and receive the Purchase Order.

If we enter a Supplier Invoice for GBP 1000.00 it automatically matches to the PO and Authorizes the Payment Proposal - All good. We just final post the Invoice.

If we are invoiced for Qty 1 and a second invoice Qty 9 the Supplier Invoices do not automatically get authorized.

We enter a Supplier Invoice for GBP 100.00 it automatically fetches the PO Receipt and goes to Status Unbalanced > Excess Value. 

Invoice matched Status Message ID = Excess Value. Invoice GBP 100.00 PO Receipts Value = GBP 1,000.00

Amend the Posting Line to Qty = 1 instead of Qty = 10

 

Change Receipt Qty = 1

Supplier Invoice goes to Await Auth

Is there a way to make this automatically authorize?

We do not want to have to manually authorize (there can be up to 3 Authorizer Steps inherited from the PO. 

Many thanks,

Graham

 

Greetings, does it behave same for all 3 PO Matching Levels ?

 

 

Hi,
From the screenshots, it appears that invoices are not being authorized automatically because the PO Matching Level is set to 'PO Header' (In the shared example, this causes the invoice amount of 100/= to be matched against the PO header amount of 1000/=, resulting in a status of 'Unbalanced/Excess Value')

To enable automatic invoice authorization:

  1. Set PO Matching Level to “PO Line” 
  1. When creating a New Manual Supplier Invoice, change the Qty to 1 (which will only invoice 100/=) & update the PO Line No as follows


Thanks & Regards,
Buddhi

Apologies for the late reply. I will try this. I think there were reasons we did not go for PO Matching at the Line level. Not sure why.

Tahnsk,

Graham

Hi,

For line level matching you need to have PO reference, line number, Part Number and qty in the invoice line. For no part lines this will not work. Most of our Purchase Orders are for No Part lines.

 

PO Matching Level:

The level to be used in the purchase order when matching the supplier invoice with the purchase order is as follows:

PO Receipt Level: If selected and no receipt references are entered on the invoice, then all deliveries in the given purchase order will be matched.

PO Header Level: If selected, only the purchase order number is used to match purchase orders with the invoices.

PO Line Level: If selected, matching will be done line by line. Does not work for No Part Purchase Order Lines because there are no Part Numbers.

 

Cheers,

Graham

Hello, 
Automatic authorization works only when invoice matches PO receipt within tolerance limit. In case of partial receipt matching authorization is required still. 

I think process will work with “PO Receipt” matching level, but for that purpose you should create two separate PO receipts matching invoices received (1 and 9 quantity) with different receipt references, and use respective receipt reference on invoice entry.

 

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