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Question

Supplier invoice always matches to one receipt

  • May 17, 2022
  • 4 replies
  • 208 views
J
Do Gooder (Customer)
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  • jr24
  • Do Gooder (Customer)

Our Company has a supplier that issues two invoices for one PO, since the order is shipped in two separate deliveries.  The PO has multiple lines, so when IFS Matches the invoices, it always matches to the first receipt and then doubles the quantity on both invoices.  We then have to go in manually, delete the duplicate receipt, and then manually match the two invoices to the correct receipts.  This Supplier is setup with instant authorization, so this supplier’s invoices should always automatically post.  Because of this matching issue, we have to enter manually and then have to manually authorize in the posting proposal.  Not sure if there is a way to have this fixed so that the invoices will automatically match and post?

Thanks.

      4 replies

      A
      Hero (Customer)
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      • Adam Bereda
      • Hero (Customer)
      • May 18, 2022

      Hello, 
      I think matching at receipt level would resolve issue with this supplier. 

      In supplier master, you should specify PO matching level as “PO Receipt”. 

      Then, doing PO receipt, you should enter something like invoice number or delivery letter no (or anything differentiating two separate receipts made for two separate deliveries) and use the same receipt reference on supplier invoice. 

      Then system will match only receipt with matching receipt reference to the invoice.

      Regards, Adam
      J
      Do Gooder (Customer)
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      • jr24
      • Author
      • Do Gooder (Customer)
      • May 19, 2022

      I will try the receipt reference you mention and hopefully that resolves the problem.  Thank You Adam!

      D
      Sidekick (Customer)
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      • dritter
      • Sidekick (Customer)
      • January 21, 2026

      Hello, 
      I think matching at receipt level would resolve issue with this supplier. 

      In supplier master, you should specify PO matching level as “PO Receipt”. 

      Then, doing PO receipt, you should enter something like invoice number or delivery letter no (or anything differentiating two separate receipts made for two separate deliveries) and use the same receipt reference on supplier invoice. 

      Then system will match only receipt with matching receipt reference to the invoice.

      Hi ​@Adam Bereda,

       

      I know this is an old thread, but I’m hoping you might be able to provide some insight. We have a similar situation and are able to use PO Receipt matching level for PO lines. This allows us to select the first receipt and only vouch against those lines. However, we have a charge line that is distributed per amount and distributed on receipt. The charge amount for both receipts is applied when trying to vouch against just the first receipt. Is there any way to stop this? I’m using two receipts as an example, but it could be 3, 4, etc. We are currently on Cloud 24R1.

       

       

      Thank you,

      Dylan

      A
      Hero (Customer)
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      • Adam Bereda
      • Hero (Customer)
      • January 23, 2026

      Hello, ​@dritter 
      I am not sure what charges used in your PO are representing, how they are distributed on PO lines and if they are billed by same supplier.

      In general, in case you have overheads costs like freight, billed by same supplier and with each shipment, in case we have multiple shipments per PO and charges value distributed automatically by the system, there is no way (as far as I know) to automatically consider this distribution at invoice matching. 
       

      Regards, Adam
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