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Question

Possible to use Vendor agreements to match against vendor invoices

  • November 20, 2025
  • 3 replies
  • 38 views

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  • Do Gooder (Customer)

 

Is it possible in Cloud to enter a vendor agreement that you are matchning invoices with until the amount of the agreement is used? For example if you enter a rental agreement of 4 years of lets say 48000 EUR. You are then receiving one vendor invoice per month for 4 years and since the agreement is already signed you dont need any further authorizations on the individual invoices. You would like that the invoices are deducted from the amount of the agreement until the amount is zero.

 

This function is usually included in external applications such as Visma Proceedo.

 

We can of course use purchase orders for this but then we will have to do a PO row per expected invoice and someone needs to do goods receipt each month.

 

Is this possible in IFS10 or in Cloud?

3 replies

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  • Hero (Customer)
  • November 24, 2025

Hello,
Invoice in IFS is matched vs PO receipt (or stage payment milestone) or subcontract valuation. It means, if you are receiving rental invoice every month, you should create (partial) receipt every month or approve milestone or create valuation.


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  • Author
  • Do Gooder (Customer)
  • December 1, 2025

Thank you! Could you please tell me more about how to use milestone or create valuation?


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  • Hero (Customer)
  • December 1, 2025

Hello,
Regarding milestones: Purchase orders can use Staged Payment type lines. In such case for PO line you are defining milestone/Staged payments and you can approve each milestone independently, and match them with incoming invoices.

 Valuations are used in contract management module for subcontracts, I am not sure how this works in Cloud version