Payment Schedule for Purchase Order

​@AddLindaJ - I haven't noticed a way to indicate this to the system unless you create a custom field in the invoice level or load level to display this information.

Hi,

External supplier invoices support the advance invoice.  You could load these advanced invoices, and a user process would be to complete the process in the same way as if the invoice was manually entered.   

You would have very good visibility to the invoice being marked as an advance invoice. 

Best regards, 

Thomas

Hi ​@Thomas Peterson  - Thank you for the response, We can mark it as a advance invoice and upload to IFS and IFS shows that as an advance invoice but the issue occurs when its connected to a payment schedule, it doesn’t display the warning message when you create invoices manually.

Hi, 

I get that. The idea is when you see the advanced invoice the user can then act.   From my experience, payment schedules are far less common for many clients it may be 5% of all invoices.   If a user is trained to look for the advance invoice, maybe even some alert if needed, then they can act and manage he record accordingly. 

Hi ​@Thomas Peterson - I agree, also adding a custom field on the Header would also alert the user,

Do you also know why External advance invoices can’t process beyond Preliminary status when its set for Automatic authorization? The status goes to POSTEDAUTH for a normal invoice with automatic authorization

We’re facing the same issue with IFS 10. We use the PO payment schedule and link advance invoices to the purchase order. However, we’re seeing an increasing number of external invoices, and there’s currently no warning or alert when processing the final invoice that an advance invoice exists. This creates a significant risk of paying the full amount without deducting the advance. IFS should take this matter seriously and implement improvements as soon as possible