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Options: New Automatic Posting Rule Setup

  • 31 January 2023
  • 3 replies
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Userlevel 2
Badge +8

Hi Team

 

Can someone explain, how to configure rule based on New Automatic Posting for “GL Automatic Posting Rules”. Request you to provide examples / scenarios where this New Automatic Posting  Rule can be applied.

Refer the screenshot below: 

 

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Best answer by gumabs 31 January 2023, 21:07

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3 replies

Userlevel 7
Badge +18

Hi, 

Many use cases of an automatic posting rule would be to move a value from account string a to account string b. This can be described as a reclassing (reversing) entry. Reverse A and move to B. 

Another common use case would be to create new postings. For example, take a cost X from account string A and multiply that by a value Y and post the results to string B and C.   Examples can include an overhead or moving values to statistics accounts for later allocation processing. 

The new simply implies new posting lines where you need to enter +and - posting results.   The reversing option simply defaults the - line with account string * (magic wild card that copies whatever was in the original)  

Both are commonly used. 

Userlevel 6
Badge +19

Hi @pratik.b.shah 

This is used for if the automatic posting must be run one fore time after an automatic posting. Let me explain in a different way. Say that you have 4 GL accounts 6000, 7000, 8000 and 9000

 

You have a rule number 1 that whenever you enter a cost to 6000, you are reposting it to account 7000, 8000 and 9000.

You have another rule number 2 that whenever a balance hits to 7000 account, you are reposting it to 8000 and 9000.

 

So the checkbox is used to decide if account 7000 is reposted from rule number 1 shall be reposted one more time because now it is hitting rule number 2. 

 

If you select it then you will have 2 reposting rule applied. If not selected, then system will skip reposting of account 7000.

 

I hope it is clear.

Userlevel 2
Badge +8

Hi, 

Many use cases of an automatic posting rule would be to move a value from account string a to account string b. This can be described as a reclassing (reversing) entry. Reverse A and move to B. 

Another common use case would be to create new postings. For example, take a cost X from account string A and multiply that by a value Y and post the results to string B and C.   Examples can include an overhead or moving values to statistics accounts for later allocation processing. 

The new simply implies new posting lines where you need to enter +and - posting results.   The reversing option simply defaults the - line with account string * (magic wild card that copies whatever was in the original)  

Both are commonly used. 

Hi @pratik.b.shah 

This is used for if the automatic posting must be run one fore time after an automatic posting. Let me explain in a different way. Say that you have 4 GL accounts 6000, 7000, 8000 and 9000

 

You have a rule number 1 that whenever you enter a cost to 6000, you are reposting it to account 7000, 8000 and 9000.

You have another rule number 2 that whenever a balance hits to 7000 account, you are reposting it to 8000 and 9000.

 

So the checkbox is used to decide if account 7000 is reposted from rule number 1 shall be reposted one more time because now it is hitting rule number 2. 

 

If you select it then you will have 2 reposting rule applied. If not selected, then system will skip reposting of account 7000.

 

I hope it is clear.

Thanks for your help, It worked.

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