Hi, is there anyway to stop a new manual supplier invoice going straight to paid/posted when it has 0 value?
we was able to do this in apps 9 but now cloud uses the new manual supplier invoice wizard im unsure how to get around this.
Thanks
Solved
new manual supplier invoice 0 value
Best answer by anchal.beriwala
Hello,
When payments are already made to a supplier, but PO receipts have not been matched and invoiced, this sequence can be used. Note: This is for a case where the client does not use posting proposal screen.
- Add PO reference, add an invoice number and add 0 gross amount. Click on next to add an invoice line. Copy unmatched po receipt, or add an amount in the line level, but do not copy the amount to the header (click on NO when the system prompts).
- Now click on “Finish” to create the invoice in “Preliminary” status.
- Now go to the Invoice line options and match PO receipts per line.
- Once done, add an expense line in the posting line.
- Now change back the amount on invoice line to 0.
- Post the invoice.
Thanks
Anchal Beriwala
Hi,
When you register new manual supplier invoice with 0 value in total, the invoice goes to PaidPosted status automatically.
If you want to back the status of the invoice to PostedAuth you can use function Supplier Payment Rollback
and rollback the payment with 0 value of the invoice.
Best Regards,
Pawel Dworzynski
+21Hello
If you will enter a PO number and 0 value invoice then it will not get paidposted. status will be preliminary.
Later you can remove the PO and use for your need. You can select any PO and change the supplier. That should also work
+7Hi, for posting proposal companies, the zero-value invoice is not going to PaidPosted state, but for non-posting proposal companies it goes to PaidPosted state upon creating manual supplier invoice.
In app10 aurena and cloud environments, cannot match PO receipts due to this behavior.
It would be great if someone can share knowledge on how to stop a new manual supplier invoice going straight to paid/posted when it has 0 value.
Thanks.
We always enter the invoice with an amount of $1, add the posting information that adds up to $0, then change the invoice line to $0.
For a non-posting proposal company:
- Enter invoice on proper supplier at $1
- Enter posting info netting to $0
- Save and get a message that ‘amounts in invoice header don’t match line totals - click yes to ‘copy line totals to the invoice header amounts’
- Message that ‘zero value invoice will be created and go to PaidPosted . . . click yes to continue
Posting proposal companies are similar, but we enter the invoice at $1, RMB to the Posting Proposal, add posting lines that net to $0, change invoice line to $0, add authorizer. Once authorized the invoice is final posted normally and immediately goes to PaidPosted.
We followed this process in Apps 7.5, and follow now in Apps 10.
+1i am trying to create a supplier invoice in a NON Posting proposal setup, but i need to match a PO. Can someone help me?
+1Hello,
When payments are already made to a supplier, but PO receipts have not been matched and invoiced, this sequence can be used. Note: This is for a case where the client does not use posting proposal screen.
- Add PO reference, add an invoice number and add 0 gross amount. Click on next to add an invoice line. Copy unmatched po receipt, or add an amount in the line level, but do not copy the amount to the header (click on NO when the system prompts).
- Now click on “Finish” to create the invoice in “Preliminary” status.
- Now go to the Invoice line options and match PO receipts per line.
- Once done, add an expense line in the posting line.
- Now change back the amount on invoice line to 0.
- Post the invoice.
Thanks
Anchal Beriwala
+5
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