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How does IFS collects approvals for supplier invoices? 

When an invoice has multiple lines and an individual needs to approve several of these lines, the approval exceeds the specific person's approval level. This is because IFS thinks per line when applying the approval, but when it aggregates the amounts, it exceeds the person's approval authority. 

Therefore, we're wondering if there's a technical solution where IFS would move the approval forward to the correct approver if the amount is higher.

Hi, 

If the authorizer has a superior set up, that user will be added when the authorizer tries to authorize and the amount exceeds the limit. The authorizers line will then be Acknowledge instead of Authorized and the superior authorizer will be added.

 

Best regards, 

Linda

Is there anywhere I can read more about the superior set up and what it do in the system? 

 

Thanks, 

Alexandra 

Hi, 

I am sorry but I can’t answer a special place to read more about superior. You have to look in the user documentation. 

The Superior connected to an Invoice Posting Authorizer will be able to acknowledge/authorize on behalf of an Acknowledger/Authorizer. It will use the limits and allowed authorization combinations connected to the Superior. 

The functionality I mentioned in my first answer was introduced in APP9. The description for that functionality was like this:

“When an Authorizers attest limit is not enough for authorization the Superior will be added automatically in the workflow.”

Best regards, 

Linda

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