Manual Voucher Entry uploaded

Hi, 

External voucher rows are a bit special. They work similar to other system generated voucher rows. 

If you look at those rows, I believe they are designated as externally created, meaning some source was the driver.  Unfortunately, you can’t edit those rows. You can make adjusting entries.  

In a perfect world, the external voucher file is clean / accurate before loading. If that’s not possible, then for that load type, we would make the loaded data as editable in the external voucher screens. Once edited and approved, it then flows to the voucher entry screen / process.   After that, the data in manual voucher is not editable as it needs to tie back to the external voucher file load / processing.  

To correct, I believe you may be able to manually add additional rows to correct / reverse the entry. 

In any case, you can’t edit those rows, but you can create adjusting entries. 

Best regards, 

Thomas

Thanks this is helpful.

One question - how to you make the load type editable?

Hi, 

Look for the External Voucher Basic data / external voucher parameters screen.  In cloud the screen is external voucher basic data.   If I recall correctly in some version, it may have been called external voucher parameters. 

This is the screen where you establish the load type and the steps / stops that are used by the external voucher process. You will see an option for editable.  

Assuming the file was loaded, - yet not flowed to created, those external voucher rows can be edited, then checked, then flow to created / manual voucher created. The concept is edit in that screen before it flows to manual voucher. 

See the changeable option. 

Best regards, 

Thomas

​@PaulaAdkins  you won’t be able to “edit” the voucher rows, however it will let you add new rows so you would have to do a debit/credit line to correct whatever you need to.  It worked this way in Apps9 as well.   You can potentially edit the external voucher before a voucher is created by updating your external voucher basic data information but once it’s a voucher, it won’t let you change existing rows, only add new rows in the voucher postings tab.  Hope that helps