I have ex-employees still showing up in new transactions and not sure where all they are. Is there a report or a way to find out where all they show up in new transactions. I know they will show in historical transactions. One example is the Supplier screen had the old CEO in the Payment Authorizer ID.
Question
Finding ex-employees still showing up in new transactions
+1
Hi,
These employees would be connected to “Person” records in IFS.
A Person can be used by a good number of things in IFS covering much of the application. I’m unaware of any single report that shows all places where a person would be connected.
For Finance, the person record is most commonly connected to invoice posting authorizers, and to a lesser amount to the payment authorizer.
They can also be used in the purchase authorization process as authorizers.
Person usage is very widespread, and every client uses different areas of IFS and uses this in different ways.
+21This relates, I think, to some sort of off boarding process checklist. So a list of settings that need to be adjusted to overcome problems like you describe.
I don't have such a list, but surely would contain things like:
- Set employee status to former employee
- Deactivate the Oracle user id
- Turn off validity if buyer
- Turn off validity if requestor
- Remove user from financial user group
- ...
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