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Question

External Supplier PO matching for Partial Receipts

  • September 17, 2026
  • 2 replies
  • 23 views

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Hi All,

I need a solution for loading external supplier invoices with PO matching for partial receipts.

When I attempt to load invoices using the STDSIN1 or STDSIN2 external file templates for partially received quantities, the supplier invoice posting proposal goes into an Unbalanced status. This occurs because additional receipts are being matched against the same invoice, even though multiple supplier invoices may be received against a single PO based on the quantities received.

The PO matching process is performed either at the PO header level or PO line level, and no receipt reference functionality is currently being used. As a result, the system appears to match all available receipts for the PO instead of only the receipts related to the supplier invoice being loaded.

Is there a solution or recommended approach to load supplier invoices through the external file template and automatically match them only to the corresponding PO receipts for partial deliveries?

2 replies

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  • Author
  • Do Gooder (Partner)
  • September 18, 2026

@Thomas Peterson ​@Adam Bereda

could you please share your suggestions on this topic?

The challenge is that, in the External File Template, there is no field available to specify the PO Line Number or PO Receipt Reference Number. As a result, when processing invoices against partial receipts, there is no clear way to match the invoice lines to their corresponding PO receipt lines. I would appreciate any guidance or recommended approach to handle this scenario.


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  • Hero (Customer)
  • September 18, 2026

Hi, ​@Pavithra 
I have explained you already that PO matching happens after invoice is created in AP from External source, not on external invoice. 
If you are not using receipt reference (PO Receipt), but PO Header as matching level, first invoice created will consume all available receipts and manual intervention is required to unmatch excess lines.