Hello,
Due to the high volume of manual vouchers (mostly uploaded), we are looking for a solution to have them automatically reversed on the 1st of the following accounting period.
Is there a way to automate the reversal of manual vouchers in IFS Cloud?
While simulation vouchers are an option, the issue is that the resulting entries do not appear in our general ledger records.
We would appreciate your guidance on this matter.
Thank you.
Fatimetou Taleb
Hello
There are couple options for this. You can consider using interim voucher function.
Once you upload the manual voucher, navigate to Voucher window and select Interim Voucher button.
IFS will automatically suggest first open period starting from next month. Say OK and the system will create an R function voucher and connect R and M vouchers with reference numbers. So you know the source and target vouchers.
The other method could be update to GL and Cancel Manual GL Voucher on GL Voucher Details window.
In cancellation details you can select Given Voucher Date and enter the date in next month. This will also connect original and reverse voucher with reference numbers.
One last method is copying voucher in hold table or Copy GL Voucher Rows on the Voucher window with reversal posting method Reverse . With these options you don't have connection between original and reverse voucher. Once you copy, you will have a new voucher and you can setup the date.
Hope this helps
Furkan
Hello
Thank you for your response — it is greatly appreciated.
Our client prefers to avoid any manual intervention regarding this reversal issue, as a significant number of vouchers need to be reversed on a monthly basis.
The following option seems to be the most appropriate. However, is it still necessary to cancel vouchers one by one? Please confirm. If so, kindly confirm whether IFS Cloud standard does not allow automatic manual vouchers’ cancellation.
Thank you.
Regards,
Fatimetou
Hello again,
The cancellation must be performed manually. But I would suggest another solution if the volume is high. Why dont you upload the reversal voucher in the same upload voucher with date of next month?
You can set grouping criteria as Transaction Date on external voucher basic data. Then you can upload in single csv both original voucher with end of month date and reversal voucher with 1st of next month and IFS will create 2 vouchers in single upload.
This is easier and no need to perform anything manually
Hope this helps
Hello
Thank you very much. This solution looks suitable, and we will suggest it to our client.
Thank you.
Regards,
Fatimetou
Hello
I am glad that your issue is resolved. You can mark one of my message as Best Answer
Thank you
Furkan
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