Create PO at Register Arrival w/o prior receipt

Hi @PIreland 

I think to use the “Register Arrivals” screen in IFS, you first need to create a Purchase Order (PO). Without a PO for the part number (PN), nothing will show up on the Register Arrivals screen because it depends on the POs that are already in the system.

You can fix it:

    1.    Create a PO: Go to the “Purchase Order” section and make a new PO for the part number (PN). Add the supplier, quantity, delivery date, and any other important details.
    2.    Register Arrivals: Once the PO is created, it will show up in the “Register Arrivals” screen when the goods arrive. Then you can choose the correct line and process the arrival.

By following these steps, you make sure that the PO is in the system, so the Register Arrivals screen can work properly.

Regards

Chanuka

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It does help but misses the mark.  I think it is bad functionality to have to create a PO, at least once, and have it sitting there until you have used create receipt at register arrivals after which time, you can delete the oriiginal dummy PO.

Shiouldn’t the user just be able to create a PO and not have to have one that has been previously created?

Hi @PIreland 

I understand your concern. It does seem inefficient to have to create a dummy PO and wait until you register arrivals before you can delete it. Ideally, users should be able to create a PO directly and manage supplier-owned stock without needing to go through these additional steps. It would be beneficial if the system could be adjusted to streamline this process, allowing users to handle supplier-owned stock more effectively without the need for unnecessary intermediate steps.

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Regards

Chanuka

There’s no need for a dummy PO. Any open PO line can be used to generate a new Purchase Order for any Supplier for any Part/No Part.

To do in Cloud what was available in EE, it appears the process is.

1. Populate or search for an open PO line in Register Arrivals.
2. Select a record, then select Operations>New Purchase Order.
3. Select any Supplier. Select any purchase part setup for this supplier. Enter a quantity.
4. When completed, this PO will auto-populate in the Register Arrivals page.

HI @matt.watters 

Good to know.  Thanks.  Still somewhat of a kluge.

@PIreland In a scenario where there are no records in the Register Arrivals page (i.e., the user has never created a PO or there is no prior arrival context), this behavior is expected as the available actions are context-dependent.

In such cases, the correct approach is to navigate directly to the Quick Purchase Order Registration assistant and create the PO there. This is the same assistant that is triggered by the New Purchase Order command in the Register Arrivals page when a valid context exists.

@Chanu_Yazi In a typical consignment (supplier-owned stock) scenario in IFS Cloud (where stock is physically held at the customer site but remains supplier-owned until consumption), replenishment may be driven by the supplier in a VMI model. However, this does not necessarily involve creating a purchase order per transaction in IFS.

Instead, when the stock is consumed, ownership is transferred and the corresponding inventory transactions are recorded. At the same time, the financial transactions (often via self-billing, such as an automatically generated supplier invoice) are created based on agreed pricing.