Aurena Expense Sheet Code Part Bug?

Hi @Nik_K 

I have found a fix (ID - 154692) which belongs to UPD  9 that might resolve this reported issue.

Here’s the test plan of the fix. Please check the test plan and see if it’s related to the same issue you are having.

In New Expense Sheet - Admin page,

1.    Select ‘General Expense’ and set the date to the start date (7/5/2020.) and purpose, then click ‘Create Expense Sheet’
 2.    Create Expenses from Credit Card Transactions

3.    Manually create expenses for any that do not auto create
 
4.    Then select all lines (using the tick) and set code parts
 
5.    Set the season to the relevant season and click OK.  To set a different code part i.e. department just tick the related line and set code parts
 
6.    Code Part values are not set

Issue is that the credit card information that is connected to the expense sheet is on 7/2/2020 while the expense sheet is created for 7/5/2020. When using the "Set Code parts" option the date at the system is picking 7/5/2020 and therefore it is not getting updated in the expense line.

Thanks and Best Regards

Madusha

Hi Nik,

I checked the functionality in latest reference environment. I couldn’t find any issue there.  I tested both ways Aurena to IEE and other way too. When you  do set code parts. Do you get any values for Postings? 

I couldn’t verify this in  Apps 10 UPD8. But this is working fine in our latest reference environments. I will update if I could check this on UPD8 as well.

Best Regards,

Lasanthi

Hi Nik, 

I verified the basic functionality in UPD8 as well. I couldn’t find any issue . Please let us know if you referring any special scenarios like credit cards, work orders,  project activities ect. Please check if the values are missing in postings as well as expense line details too.

Best Regards,

Lasanthi

Thank you @Lasanthi Jinadasa and @MadushaDissanayake! 

This seems to be an issue in UPD8 because their PROD database was in UPD6 before and it worked fine. They just recently updated their PROD database to UPD8 and noticed that this was not working. Below are some screenshots to show what exactly happens. They have expenses that come in from Credit Cards but also other expenses as you can see in the screenshots below.

As mentioned before if this is done directly in IEE, then the value will be visible in Aurena. 

@Lasanthi Jinadasa - They have credit card expenses and other expenses. As mentioned, I used the same Code Part Value for the same exact expense sheet in IEE and it saved and worked. I was able to see the Code Part Value I chose in Aurena when I went back and queried the Expense Sheet. That tells me that there is nothing wrong with the Postings or the Code Parts because it works in IEE but not Aurena.

Thank you!

  Nik

@Lasanthi Jinadasa - Thank you. Since they need it on each individual line, setting from the header won’t work for them.

I will have the file a case with IFS so that they can get the latest updates or fix. 

Thank you so much for your help!

Thank you,

  Nik